User guide

Fax
Xerox WorkCentre 5735/5740/5745/5755/5765/5775/5790
Fax
79
Mailboxes
Mailboxes are areas of device memory where incoming faxes are stored or from which outgoing faxes
can be polled. Mailboxes enable you to store all received fax documents until it is convenient to retrieve
them. Conversely, storing fax documents in a mailbox for Polling allows a remote user or users to
retrieve the fax on demand.
Mailboxes must be set up by the System Administrator before fax documents can be stored in them.
The device can contain up to 200 electronic mailboxes within its memory. To allow a remote user to fax
to your mailbox they must know your mailbox number. To retrieve a document from your mailbox the
remote user must know your mailbox number and if, appropriate, your passcode.
The mailbox passcode ensures that the fax documents held in the mailbox are secure and can only be
accessed by an authorized user. The passcode is a 4 digit number. If the mailbox has been setup with a
passcode of 0000 then any combination of numbers, including no numbers, can be entered as the
passcode to gain access to the mailbox.
Select the Mailboxes button. The options are:
Send to a Remote Mailbox
This feature enables you to send a fax directly to an individual's private mailbox on a remote machine.
The remote machine must have mailbox capabilities.
1. Select Send to a Remote Mailbox.
2. Select the Fax Number entry field and enter the
recipient's fax number using the numeric keypad.
Alternatively, select the Address Book option and
select the recipient from the directory.
To send to a remote mailbox you must know the
recipients mailbox number.
3. Select the Mailbox Number entry field and enter the
mailbox number, between 001 and 255.
4. Select Save to save your selections and exit.
5. If required, use Delay Send to program a specific time to send the fax. Refer to Delay Send on
page 78 for more information.
6. Load the originals and select Start on the control panel to send the fax to the recipient's mailbox.
A Store to Remote Mailbox message is displayed for information.
If enabled by your System Administrator, a report is printed once the documents are sent to the
remote mailbox.