User's Manual

Scheduling and Communicating 77
FILE LOCATION: S:\systems\Stargell\ug\A02\C2448c62.fm
DELL CONFIDENTIAL – PRELIMINARY 12/2/03 - FOR PROOF ONLY
5 Ta p Send when you have finished the message.
If you are working offline, the message is moved to the
Outbox folder
and sent the next time you connect.
Managing E-Mail Messages and Folders
By default, messages are displayed in one of five folders for each service you
have created:
Inbox , Deleted Items , Drafts , Outbox , or Sent Items . The
Deleted Items folder contains messages that have been deleted on the
device. The behavior of the
Deleted Items and Sent Items folders depends
on the options you have selected.To change the options, tap
Tools in the
message list and tap
Options . On the Message tab, select your options.
To create a new folder, tap
Tools , and tap Manage Folders . To move a
message to another folder, tap and hold the message in the message list and
tap
Move to on the pop-up menu.
Folder Behavior With a Direct Connection to an E-Mail Server
The behavior of the folders you create depends on whether you use
ActiveSync, POP3, or IMAP4.
•
If you use ActiveSync , e-mail messages in the Inbox folder in Outlook
are automatically synchronized with your device. You can select to
synchronize additional folders by designating them for ActiveSync.
The folders you create and the messages you move are then mirrored
on the server. For example, if you move messages from the
Inbox folder
to a folder named
Family , and you have designated Family for
synchronization, the server creates a copy of the
Family folder and
copies the messages into that folder. You can then read the messages
while away from your computer.
•
If you use POP3 and you move e-mail messages to a folder you created ,
the link is broken between the messages on the device and their copies
on the e-mail server. The next time you connect, the e-mail server
detects that the messages are missing from the device Inbox and
deletes them from the server. This prevents you from having duplicate
copies of a message. However, you no longer have access to messages
that you move to folders created from anywhere except the device.