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CHAPTER 2 Files and File Types
Publishing Files
Periodically you may want to share your Navisworks file with others. As an added layer of
reassurance, Navisworks has several security features that should put to rest any fears about
your file falling into the wrong hands. The publishing command in Navisworks allows users to
embed additional document information, including file password protection and file expiration.
Wh y yo u sh o u l D us e t h e pu b l i s h Co m m a N D
The Publish feature is primarily used when sharing files outside of an organization’s regu-
lar ecosystem. The security features allow the file to be accessed only with the proper pass-
word and/or for a designated timeframe before expiring and becoming useless. Published
files are only available as an NWD, so there is no need to worry about your source files being
mishandled.
In our collaborative environment, published files are becoming an integral part of the design
review process to help manage the multiple versions of documents. By limiting the timeframe
for access to these models, you can greatly reduce the chance that users will accidentally refer-
ence an out-of-date model. Also, publishing files is an extremely useful procedure for periodic
archiving of the project files to ensure that no changes are made to the project snapshot.
pu b l i s h i N g op t i o N s
Navisworks provides several options for users who want to publish their files. Here are the basic
steps:
1. Select the green application icon in the upper-left corner and from the drop-down list,
choose Publish.
Alternatively, you can access the Publish command from the Output tab in the ribbon, as
shown in Figure 2.17.
2. In the Publish dialog box, fill in the appropriate settings as shown in Figure 2.18.
The following options are available in the Publishing dialog box. In the first eight sections on
the list, Navisworks will remember the last five entries for each of those fields.
Title Users can create a title for the document. It can be different from the filename.
Subject Users can enter a subject for the published document.
Author Lists the author of the document.
Publisher Lists the publisher of the document.
Published For Lists who the document is published for.
Figure 2.17
Accessing the
Publish command
from the ribbon
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