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Getting to Know Microsoft Outlook for Mac
Outlook is not available in the Home and Student edition of Microsoft Office.
If you have the Home and Student edition, we recommend using Apple
Mail, with Address Book and iCal, continue using Microsoft Entourage if
you have it already. To upgrade Home and Student to Home and Office, open
Microsoft Word. From Word’s menu bar, choose Word➪Purchase Options.
Choose either Enter Your Product Key if you already purchased an upgrade
key from a vendor, or choose Purchase a Product Key On Line to purchase
an upgrade key, and then return to this screen to enter it.
Getting to Know Microsoft Outlook for Mac
The New in Office 2011 icon could go next to every paragraph in this entire
minibook for Outlook 2011. But we’re sure you would get tired of seeing it,
so we just use it to alert you to specific features that are brand-new in
Outlook for Mac. Microsoft Outlook for Mac replaces Microsoft Entourage
and continues forward with these features:
✦ E-mail: Supports IMAP, POP, and Exchange protocols. Protocols are just
a way in which e-mail is handled by the mail server, and unless you’re an
administrator, you won’t ever need to know how these work!
Internet service providers usually offer two different kinds of service:
POP and IMAP. At one time, POP was the dominant method, but IMAP is
what we recommend now if you have a choice. Here’s a brief explanation
of the difference:
• IMAP: Configured to keep your mail inbox on the provider’s server.
You can create subfolders on the server to store mail in folders,
such as read mail, deleted messages, junk mail, or any folder you
want. The advantage of IMAP is that you can connect to the server
from various devices. Your message list appears the same from any
device, such as your iPod or cellphone, your computer at work, or
your laptop. Your e-mail account has the same messages available,
regardless of what device you use, no matter where you connect.
• POP: Usually configured to download e-mail messages to your local
computer and delete them from the server right away. This option is
fine if you have only one computer and one location. Although you
can set POP to leave the messages on the server, in general, you run
the risk of accidentally deleting a wanted message.
✦ Calendars: Supports W3C standard calendar protocol and Microsoft
Exchange calendar protocol. These are again various ways in which
calendars are configured.
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