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Managing Identities
Managing Identities
At the beginning of this chapter, we introduce the concept of an Identity.
In Figure 1-2, we show where your Identities are stored on your Mac. Now
we explain how to take care of your Outlook Identities. The default Outlook
Identity is called Main Identity. Outlook gives you some tools to help you
manage your Identities.
Running Microsoft Database Utility
Microsoft Database Utility, shown in Figure 1-8, is your Identity-managing
toolbox.
You must quit Outlook before you can run the Database Utility. To run
the Utility, hold the Option key down as you open Outlook. Microsoft
Database Utility enables you to do the following:
✦ Create a new Identity. Click the plus (+) sign in the lower-left corner of
the Utility window, and then type a name for a new, empty Identity.
✦ Delete the selected Identity. Select an Identity from the list and then
click the minus (–) sign in the lower-left corner to move the selected
Identity’s folder from the Office 2011 Identities folder to the Trash.
✦ Set the default Identity. Select an Identity from the list and click the Set
as Default button to make it the Identity that Outlook uses when it opens.
✦ Rebuild an Identity. Select an Identity from the list and then click the
Rebuild button to build a new Identity of the same name from the con-
tents of the selected Identity. The old Identity is renamed as Backed Up
with the date and time it was rebuilt, as shown in Figure 1-8. After enough
time has passed that you’re satisfied that the rebuilt Identity is function-
ing properly, use the Database Utility to delete the backed up file.
Figure 1-8:
Running
Outlook’s
Microsoft
Database
Utility.
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