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Upgrading from Apple Mail
Are you one of the hold-outs on System 9 (or 8.6 even!) still using the old
Outlook for Mac? Then hold out no more! Get yourself a nice Intel processor-
based Mac and you can upgrade to new Outlook 2011. Before you do, in your
old computer’s Outlook, choose File➪Export to start a wizard that will let
you save your Outlook Identity as an Outlook for Mac (.olm) data file. Move
or copy the .olm data file to your new Mac and then follow the steps out-
lined in the previous steps. In Step 2, choose Outlook Data File for Mac .olm
instead of .pst. The rest of the steps remain the same.
Upgrading from Apple Mail
You may hesitate to upgrade to Outlook if you love Apple Mail. However, we
encourage you to try out Outlook. You can easily switch back to Apple Mail
if you decide you prefer it.
Upgrading to Outlook is quick and easy. If your Apple Mail is using Microsoft
Exchange, skip to the steps in the “Adding an Exchange account” section,
later in this chapter. For non-Exchange accounts, you upgrade to Outlook in
three stages. The first stage in the upgrade is to copy your e-mail messages,
accounts, rules, and signatures from Apple Mail to Outlook:
1. If Apple Mail is open, close it.
Check Apple Mail’s Dock icon to make sure there’s no indicator.
2. In Outlook, choose File➪Import from the menu bar.
The Begin Import dialog displays.
3. Select Information from Another Application and then click the
right-arrow button at the lower-right corner of the dialog.
The Choose an Application dialog displays.
4. Select Apple Mail and then click the right-arrow button.
The Import Items dialog displays.
5. Accept the default (all check boxes selected) and then click the
right-arrow button.
Outlook imports the selected items.
6. Click Finish.
Because Apple Mail is not integrated with iCal, the second stage imports
Apple iCal calendar events and to-do entries. Outlook understands W3C
standard calendar events in the .ics file format, as does Apple Mail, so
you can import calendar events as follows:
50_9780470903711-bk05ch01.indd 71250_9780470903711-bk05ch01.indd 712 2/4/11 11:13 PM2/4/11 11:13 PM