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Client Benefits to Exchange Server 2010 23
The results of the specific query, once obtained, may be sent to either a mailbox or a specific
SMTP address. Because these functions are also exposed with the API, third parties are able to
create tools that integrate with the native features.
Retention Policies and Legal Holds
While basic retention functionality has existed for years in the form of mailbox manage-
ment policies (Exchange 2003) and managed folder policies (Exchange 2007), granularity
of application was restricted to just folders. With Exchange 2010, retention policies exist
that can be applied per folder or per individual message. These policies can be applied and
managed centrally, or users can be allowed to select an appropriate retention policy using
a convenient drop-down menu. If a retention policy applies to a specific item, a notification
will be sent to the user when the item is set to expire.
An administrator can configure these policies so that upon expiration, the items are
either deleted or moved to the user’s personal archive. You can use this functionality to
provide a true life cycle of an item by moving it to the archive after a certain period of time
and then deleting the item from the archive after a longer period of time. Figure 1.9 shows
some of the options that are now available within retention policies.
Figure 1.9 Retention policies
User-Specific HTML Disclaimers
Exchange 2007 provided simple email disclaimer functionality with trasport rules. Exchange
2007 disclaimers are limited to static text and could be difficult to manage. Besides email
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