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Start and Exit Office

Applications

Before you can begin working with a Microsoft

Office program, you must open the program.

Then, when you finish your work, you can close

the program. If applicable, you can save your

work before exiting a program completely.

Start an Office Application

1 Click Start.

2 Click All Programs. The All

Programs menu option changes to

a Back menu option.

3 Click Microsoft Office.

4 Click the name of the program

that you want to open.

●

The program that you selected

opens in a new window.

Note: See the next section to learn how to identify

different areas of the program window.

Start and Exit Office Applications

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COPYRIGHTED MATERIAL

Summary of content (10 pages)

PAGE 1
Start and Exit Office Applications k ic cl Before you can begin working with a Microsoft Office program, you must open the program. Then, when you finish your work, you can close the program. If applicable, you can save your work before exiting a program completely. AL k ic cl RI Start and Exit Office Applications TE Start an Office Application 1 Click Start. 2 Click All Programs. The All MA 3 Programs menu option changes to a Back menu option. 4 D 3 Click Microsoft Office.
PAGE 2
OFFICE FEATURES Office Basics 1 chapter Exit an Office Application 1 Click the Close button ( 1 ). ● You can also click the File tab and then click Exit. If you have not yet saved your work, the program prompts you to do so before exiting. 2 2 Click Save. The program window closes. ● If you click Don’t Save, the program closes without saving your data. ● If you click Cancel, the program window remains open. Can I create a shortcut icon for an Office application? Yes.
PAGE 3
Navigate the Program Windows NW NE W N FI CE E NE S SW All Office programs share a common appearance and many of the same features, such as a Ribbon, a Quick Launch toolbar, and scroll bars. When you learn your way around one Office program, you can easily use the same skills to navigate the others. If you are new to Office, you should take a moment and familiarize yourself with the types of on-screen elements that you can expect to encounter.
PAGE 4
OFFICE FEATURES Office Basics 1 chapter Formula Bar This appears only in Excel. Use this bar to type and edit formulas and perform calculations on your worksheet data. Work Area The area where you add and work with data in a program. Depending on the Office program, the work area may be a document, a worksheet, or a slide. Document Window Controls Use these buttons to minimize or restore the current document within the program window. Zoom Controls Use this feature to zoom your view of a document.
PAGE 5
Work with the Ribbon X Instead of the menus and toolbars found in earlier versions of Office, Office 2010 features the Ribbon, which offers an intuitive way to locate commands. The Ribbon is grouped into tabs, and each tab holds a set of related commands. (Some tabs appear only when needed, such as when you are working with a particular object in a document.) Work with the Ribbon Use the Ribbon 1 1 Click a tab. The tab organizes related tasks and commands into logical groups.
PAGE 6
OFFICE FEATURES Office Basics Minimize the Ribbon 1 chapter 1 1 Double-click a tab name. The Ribbon is minimized. 2 Double-click the tab name again 2 to maximize the Ribbon. Is there a way I can keep the Ribbon minimized? Yes. You can keep the Ribbon minimized and click a tab when you need to use a command. Follow these steps: 1 Right-click a tab on the Ribbon. 2 Click Minimize the Ribbon. The program’s Ribbon is minimized at the top of the screen.
PAGE 7
Customize the Quick Access Toolbar The Quick Access toolbar, located in the top left corner of the program window, offers quick access to the Save, Undo, and Redo commands. If you want, you can customize this toolbar to include other commands, such as the Quick Print command or another command you use often. You can also choose to display the toolbar above or below the Ribbon. Tue sda ay sd ur 1 Click the Customize Quick Access Toolbar button ( ). 1 2 Click More Commands.
PAGE 8
OFFICE FEATURES Office Basics 1 chapter 5 Click the command that you want to add to the toolbar. 6 Click the Add button. ● Office adds the command. You can repeat Steps 3 and 6 to move additional buttons to the toolbar. 7 Click OK. 5 6 7 ● The new command appears on the Quick Access toolbar.
PAGE 9
Find Help with Office You can use the Office Help tools to assist you when you run into a problem or need more information about a particular task. The Help window offers tools that enable you to search for topics that you want to learn more about. With an Internet connection, you can access Microsoft’s online help files for even more information. Find Help with Office 1 Click the Help button ( ). The Help window opens. 2 Type a word or phrase that you want to learn more about.
PAGE 10
OFFICE FEATURES 1 chapter Office Basics ● The results window displays a list of possible matches. 4 4 Click a link to learn more about a topic. 5 ● The Help window displays the article, enabling you to read more about the topic. ● You can use the Back and Forward buttons ( and ) to move back and forth between help topics. ● You can click the Print button ( ) to print the information. to close the window.