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22 CHAPTER 1 INTRODUCING EXCHANGE SERVER 2010
Once a user has been assigned to a managed folder mailbox policy, any additional custom
folders that must be created in that user’s mailbox will show up in the Managed Folders folder
in the root of the user’s mailbox, such as those shown in Figure 1.10. You can now configure
message journaling based on a specific type of content or folder.
Figure 1.10
Managed folders
assigned by the
managed folder
mailbox policy
Normally, content in these folders will be managed by the end user. Moving relevant con-
tent into these folders is their responsibility. In certain situations, a user can specify managed
content settings that can accurately identify content types such as messages or voicemail and
can move them into the appropriate custom-managed folders. A user can also build client-side
rules that move content into their managed folders. Let’s take a quick look at some of things
that you can do with messaging records management:
◆ Control the length of time and the content types in users’ folders.
◆ Define additional folders that should be created in a user’s folder that the user can use for
message retention. Differing retention policies can be defined for the custom folders that
youcreateforyourusers.
◆ Automatically send copies of messages that users place in a managed folder to another
email address each time the managed mailbox assistant runs.
◆ Move messages from a specified folder based on content type (email, contact, calendar,
voicemail, etc.) to another managed folder.
The first time you look at messaging records management, it is a bit confusing until you
realize that it must be configured in a few different steps, such as the following:
◆ Create managed folder mailbox policies to define which managed default and managed
custom folders will be managed.