Datasheet

466
QuickBooks in a Multi-User Environment
already been used to report finances to the bank or to taxing authorities.
You indicate whether a user can change or delete transactions by select-
ing the Yes or No option buttons shown in Figure 1-6.
9. Click Next and then review your rights decisions.
After you click Next, QuickBooks displays the final version of the Set Up
User Password and Access dialog box, shown in Figure 1-7. It identifies
the user rights that you assigned or allowed. You can use this dialog box
to review the rights that someone has. If you realize you’ve incorrectly
assigned rights, click the Back button to move back through the dialog
boxes to where you made a mistake. Then change the assignment of
rights and click the Next button to return to the final window of the Set
Up User Password and Access dialog box.
Figure 1-7:
The final
window
of the Set
Up User
Password
and Access
dialog box.
10. After you finish with the review of user rights and access, click Finish.
From this point forward, the new user will be able to use QuickBooks;
however, his or her rights are limited to what you specified.
Accountants often want to see the rights that particular users have.
This is especially true if you’re audited by your CPA as part of annual
closings. (You may be audited if the bank wants audited financial state-
ments, for example.) QuickBooks doesn’t provide a way for you to print
the information shown in the Set Up User Password and Access dialog
box shown in Figure 1-7. However, Windows allows you to use the Print
Screen button to capture a screen shot of the QuickBooks program
window and the Set Up User Password and Access dialog box.
Press Alt+Print Scrn to shoot a screen shot of the dialog box. This
copies an image of your screen to the Windows Clipboard. Next, open
Paint by choosing Start➪Programs➪Accessories➪Paint. Paste the image
into Paint by pressing Ctrl+V. You may see an error message that says