Datasheet

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QuickBooks in a Multi-User Environment
When QuickBooks asks about how much access to sales and accounts
receivable information you want for a QuickBooks user, you get another
checkbox, View Complete Credit Card Numbers, which lets you restrict
users’ access to credit card information. Note, too, that QuickBooks’
Company menu includes a Customer Credit Card Protection command
that turns on additional security within QuickBooks in order to protect
customer credit card data. For example, if credit card protection is
turned on, QuickBooks requires more secure passwords for users and
regular changes in passwords.
6. Click Next and then describe the purchases and accounts payable
rights.
After you complete Step 5 by clicking Next, QuickBooks displays the
fourth Set Up User Password And Access dialog box, as shown in Figure
1-5. This dialog box resembles the one shown in Figure 1-3. Like that
dialog box, the fourth Set Up User Password And Access dialog box
allows you to specify what access this new user has in the purchases
and accounts payable areas. You can select the No Access radio button.
You can select the Full Access radio button. Or you can select some
middle ground by selecting the Selective Access radio button and one
of the Selective Access subsidiary buttons. The same rules for setting
rights and access that apply to the purchases and accounts payable area
also apply to the sales and accounts receivable area.
Figure 1-5:
The fourth
Set Up User
Password
and Access
dialog box.
7. Click Next and then describe the remaining user rights and access.
When you click the Next button shown on the bottom of each version
of the Set Up User Password and Access dialog box, QuickBooks dis-
plays several other versions of the dialog box that QuickBooks uses to
query you about user rights and access. For example, after you describe
what rights are appropriate for the user in the purchases and accounts