Datasheet

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Letting Automatic Replies Handle Mail While You’re Gone
For example, maybe you want to do something special when an e-mail
arrives from your boss or one that has a Subject line that includes
Blackford account, or just Blackford.
For the lowdown on how to select conditions that define the e-mail you
want to affect and to set advanced rules options, see Book IX, Chapter 2.
6. If necessary, you can get nitpicky about which e-mails you want to
affect by clicking Advanced and specifying additional conditions.
In the Advanced dialog box that appears (see Figure 1-4), you can fur-
ther define the e-mails you want this rule to apply to. For example, you
might want to do something special with large e-mails, e-mails received
on a particular day or days, e-mails that include attachments, and so on.
7. After making your selections, click OK to close the Advanced dialog box.
The Edit Rule dialog box reappears. (Refer to Figure 1-3.)
Figure 1-4:
Set more
options
to define
which
e-mails you
want to rule.
8. If you want this particular rule to be applied last, after all other rules,
then select the Do Not Process Subsequent Rules check box.
Normally, Outlook applies rules in the order in which they’re listed,
until every rule has been applied, but turning on this option changes
that behavior.
9. In the Perform These Actions pane, select the action(s) you want to
occur with the e-mails that match the conditions you’ve set.
If you’re creating a rule that deletes specific e-mail, then for obvious
reasons, after that rule is applied, Outlook doesn’t go looking at the rest
of the rules to see whether any more might apply to the e-mail. You can
change the order of rules so that Outlook does something to the e-mail
before its deleted, if you want. See the following section for help.
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