Datasheet

Book X
Chapter 1
Managing Your
Company E-Mail
805
Letting Automatic Replies Handle Mail While You’re Gone
Letting rules control mail while you’re away
By using the Rules Wizard, you can create a set of rules to handle your
e-mail while you’re out — for example, you can move e-mail from one folder
to another, forward it to a colleague, or delete it. These rules are different
from the ones I discuss in Book IX, Chapter 2, in that they come into effect
only when you turn on Automatic Replies.
To create a rule that limits what Automatic Replies can do with certain
e-mails when you’re at the spa (or wherever), follow these steps:
1. Click the File tab to display Backstage, and select Info from the list on
the left.
The Account Information options appear on the right.
2. Click the Automatic Replies button.
The Automatic Replies dialog box jumps up to help. (Refer to Figure 1-1.)
3. Click the Rules button.
The Automatic Reply Rules dialog box appears (jump ahead to Figure
1-5), showing a list of currently active rules determining the conditions
for which e-mail senders receive replies while you’re away.
4. Click the Add Rule button.
The Edit Rule dialog box pops up, as shown in Figure 1-3.
Figure 1-3:
You make
the rules.
5. In the When a Message Arrives That Meets the Following Conditions
pane, select the conditions that define the kind of e-mail with which
you want to do something special.
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