Datasheet

Book X
Chapter 1
Managing Your
Company E-Mail
827
Managing Someone Else’s E-Mail and Calendar
2. Click the New Items button on the Home tab and select either Meeting
or Task from the pop-up menu that appears.
Create the meeting or task request in the way you would for a meeting
or task of your own. For help in creating meeting requests, see Book IV,
Chapter 4. For help with task requests, see Book VI, Chapter 3.
3. Click Send.
When a colleague receives the meeting or task request, he sees that you
created it, but on behalf of someone else. He knows exactly who’s asking
the favor and who owes him one if he ultimately accepts.
When meeting replies come in, you simply need to open the messages to
have Outlook add that person’s Accept, Decline, or Tentative response to
the meeting total. For task replies, you need to open the message so that you
can at least see whether the person you sent it to accepted the task.
Dealing with e-mail as a delegate
Managing a few meeting replies or task requests that come in while some-
one’s on vacation should probably amount to very little work on your part.
Of course, if it’s your full-time job to manage someone’s schedule, that’s
another matter altogether. Still, dealing with appointments, meetings, and a
few stray task requests is nothing compared to dealing with a steady stream
of incoming e-mail. I mean, I know how much e-mail I get on any given day,
and if I had to double that by taking on someone else’s e-mail, I’d probably
never be able to leave the office.
To send out a new e-mail on someone’s behalf, follow these steps:
1. Click the New Items button on the Home tab, and then select E-mail
Message from the pop-up menu that appears.
A message form jumps up.
2. In the InfoBar of the message form, if you don’t see a button marked From
with your account name beside it, then you need to add it to your form.
Click the Options tab, and under Show Fields, click From. The From
button and your account name will immediately appear in this form, as
well as the forms for all other messages you create later until you decide
to turn this option off.
3. In the InfoBar, click the From button and select Other E-Mail Address
from the pop-up menu that appears.
The Send From Other E-Mail Address dialog box opens, as shown in the
background of Figure 1-18.
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