Datasheet

826
Managing Someone Else’s E-Mail and Calendar
prefer to select Edit the Response Before Sending — this way, you can
explain to people that you believe, on behalf of that other person, that
he or she is definitely, certainly not sure. You could also select Do Not
Send a Response, which doesn’t send any response to the request at all,
but just how friendly is that?
If you selected Edit the Response Before Sending from the pop-up menu,
then a message form appears; type a response in the large text box and
click Send to send the message. The From box clearly says that this mes-
sage is from you, on behalf of someone else, so no worries there.
If you want to propose a different time to meet, skip this step and con-
tinue to Step 5;
5. To suggest a different meeting time on the other person’s behalf, click
the Propose New Time button on the Meeting tab.
In the pop-up menu, select Tentative and Propose New Time to accept
on the other person’s behalf, for now; or Decline and Propose New Time,
to reject the current proposition. You’ll see the Propose New Time
dialog box, which gives you a cool way to select an alternative time from
a separate calendar. You can make your suggestion in a number of ways:
• To manually select a time: Click in your row on any time slot that’s
open. The proposed time is flanked by green and red bars on the left
and right, respectively. You can also select a new Meeting Start and
Meeting End date and time from the drop-down lists provided.
• To have Outlook propose a new time: Click the AutoPick Next button.
Outlook finds the first available free time slot for all attendees. Click
the << button to locate the first free time slot available in the vicinity
of the original appointment, usually later, within the same day if pos-
sible. The suggested meeting time is flanked by green and red bars.
• To reset the suggested time to the current meeting time: Click Current
Meeting Time.
After selecting a new time, click Propose New Time. A meeting reply
(message) is created. The InfoBar of the message form displays the cur-
rent meeting time and the one you’re proposing. Type a reason for your
proposed new time in the large text box if you want, and click Send to
send the message. The From box clearly says that this message is from
you, on behalf of someone else, so again, there’s no confusion here.
To create a meeting request or task request on behalf of someone else,
follow these steps:
1. Open the other person’s Calendar or Tasks folder.
See the preceding section for help accessing someone’s folders.
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