Datasheet

822
Managing Someone Else’s E-Mail and Calendar
If the person whose name you typed has granted you access to some or all of
her folders, you can access her folders from the Navigation pane within the
appropriate module. For example, if you have Editor access to the calendar so
that you can handle meeting requests and replies, you also have permission to
view that person’s calendar and to make appointments and events. After follow-
ing the preceding steps conveniently provided here by moi, you can now access
that person’s calendar easily, as shown in Figure 1-15, in which I’ve switched
over to my calendar and clicked the calendar for Karl A. Escheler (I found it in
the Shared Calendars category) to view his calendar side-by-side with mine. You
can repeat this process in any other module to which you have access, such as
Tasks, to view its items and perform your duly designated duties as delegate.
When you gain access to someone’s Contacts folder, you can click only that
folder in the Navigation pane at any time to display its contacts.
If you don’t want to see somebody’s folders hanging out with yours, causing
you to accidentally add your appointments to their calendars or vice versa, you
can display their folders just when you need them. When you change to a differ-
ent module or exit Outlook, another user’s folder disappears from view, and you
need to repeat the following steps to see it again. To temporarily display some-
one’s folder in Outlook (assuming you have permission), follow these steps:
1. Click the File tab to display Backstage, and select Open from the list
on the left.
The Open options appear on the right.
2. Select Other User’s Folder.
The Open Other User’s Folder dialog box appears, as shown on the left
in Figure 1-16.
3. In the Name box, type the name of the person whose folder you want
to open temporarily.
Alternatively, you can click the Name button, select that person from a
list displayed in the Select Names: Global Address List dialog box (refer
to right in Figure 1-16), and then click OK to return to the Open Other
User’s Folder dialog box.
4. From the Folder Type drop-down list, select the type of Outlook
module that you want to open, then click OK.
The dialog box closes, and the folder you chose appears in the
Navigation pane.
5. Click that folder to display its contents.
For example, in the office setup in Figure 1-16, I changed to Calendar
and clicked Rima Zeitounyan in the My Calendars area of the Navigation
pane to display her calendar next to yours.
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