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Assigning a Delegate to Handle E-Mail and Appointments . . .
Displaying somebody else’s folders
When someone sets you up as a delegate, you get an e-mail that details
exactly which folders you have access to and what you can do in them. You
probably want to display that person’s folders in your Outlook right away so
that you can keep an eye on them.
Although delegate access is great, unless the person designated as the del-
egate also makes his or her mailbox visible, you can’t access it through the
Navigation pane. And if that designee is you, then unless you make the folder
visible, you’re just no good as a delegate, are you? To make a mailbox visible
on the Exchange network, you need to change to Mail, select your Exchange
account in the Navigation pane, and click the Folder Permissions button on
the Folder tab. The Outlook Today Properties dialog box appears. Click the
Permissions tab, and select your delegate from the list of names at the top
of the tab. Under Other, select the Folder Visible option and click OK. Then,
you can tell your delegate that everything’s set.
To add somebody’s folders to Outlook so that you can see them each time
you start Outlook, follow these steps:
1. Click the File tab to display Backstage, and select Info from the list on
the left.
The Account Information options appear on the right.
2. Click the Account Settings button and select Account Settings from the
drop-down menu that appears.
The Account Settings dialog box appears.
3. Select your Exchange account from those listed at the bottom of the
E-Mail tab, and click Change.
The Change Account Wizard appears. See the background of Figure 1-14.
4. Click the More Settings button, click the Advanced tab in the Microsoft
Exchange dialog box that appears, and then click the Add button.
The Add Mailbox dialog box opens, as shown in the foreground of
Figure 1-14.
5. Enter the name of the person whose folders you want displayed in
your Outlook, and then click OK.
The Add Mailbox dialog box closes, and the person’s name appears
in the list at the top of the Advanced tab in the Microsoft Exchange
dialog box.
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