Datasheet

Book X
Chapter 1
Managing Your
Company E-Mail
819
Managing Someone Else’s E-Mail and Calendar
5. Repeat Step 3 for other modules, as desired.
6. Click OK to close the Delegate Permissions dialog box, and then click
OK to close the Delegate dialog box.
You can also remove a delegate altogether, which you may want to do after
you get back to work, by following these steps:
1. Click the File tab, to display Backstage, and select Info from the list on
the left.
The Account Information options appear on the right.
2. Click the Account Settings button, and then select Delegate Access
from the drop-down menu that appears.
The Delegates dialog box jumps up. (Refer to Figure 1-12.)
3. In the list, select the delegate you want to remove.
4. Click the Remove button.
The delegate is removed from your Permissions list and can no longer
access your various Outlook folders. Your delegate doesn’t get any
e-mail letting her know that she’s now off the hook, so you might want to
drop an e-mail yourself to thank her for her hard work and to tell her to
stop reading your mail.
5. Click OK to close the Delegates dialog box.
Managing Someone Else’s E-Mail and Calendar
You might be given access to somebody else’s Outlook folders in several ways.
If someone wants to control exactly what you can do and doesn’t want you
acting on his or her behalf, you were probably given access to a shared folder.
You can find help managing these folders in Book IV, Chapter 3 (for Calendar);
Book V, Chapter 4 (for Contacts); and Book VI, Chapter 3 (for Tasks).
The following sections discuss what to do when you receive delegate access
to someone’s folders. With this kind of access, when you create items, you
do it by acting on the other person’s behalf. If you send a task request, for
example, everyone knows that it came from you, but on behalf of someone
else. So, no, you can’t plan an eight-hour “doing nothing” meeting just to get
some time off, without your boss eventually catching on.
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