Datasheet

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Assigning a Delegate to Handle E-Mail and Appointments
4. From the list of people, select a workhorse (uh, delegate) whom you
want to take over your job while you’re gone. Click Add, and then
click OK.
The Delegate Permissions dialog box appears.
5. Choose the modules (such as Calendar or Tasks) you want to delegate
to the people you’ve chosen, and change their level of access as needed
by selecting a permission level from the appropriate drop-down list.
By default, a delegate can reply to meeting requests, and process meeting
replies that you receive. He or she can also respond to task requests and
task replies. You can allow a delegate to do more, if you want, by changing
settings in the Delegate Permissions dialog box, shown in Figure 1-11.
Even though the Inbox permission level is set to None, if you select the
Delegate Receives Copies of Meeting-Related Messages Sent to Me check
box, your delegate automatically receives your meeting requests and
replies in her Inbox. She doesn’t need a higher level of permission for
your Inbox unless you want her to read, send, or delete e-mails on your
behalf. The Calendar and Tasks permission level is set to Editor to allow
the delegate to read and respond to task/meeting requests and task/
meeting replies and do other stuff. Here’s what each permission level
allows your delegate to do:
Figure 1-11:
You can
allow your
delegate
to do more
for you.
• Reviewer: Delegate can only read items.
• Author: Delegate can read any item, create new items, and change or
delete only the items he or she creates.
• Editor: Delegate can read any item, create new items, and change or
delete any item, even if the delegate didn’t create the item.
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