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Assigning a Delegate to Handle E-Mail and Appointments
3. If you no longer need the rule for any other purpose in the future,
then to delete it, click Delete, and respond to the dialog box by click-
ing Yes.
4. Click OK to save your changes.
Assigning a Delegate to Handle E-Mail
and Appointments While You’re Gone
If you work on an Exchange network, you can designate someone to act as
your delegate, meaning that he or she can take over your day-to-day Outlook
operations, including sending e-mails, accepting meeting requests, canceling
appointments, and so on. Whether you can get him or her to do your laun-
dry and walk the dog is another story.
In Outlook, you can do a different kind of sharing, which is typically more
equal, and involves simply sharing folders. For example, you can share your
calendar with someone, and he can share his with you. This sharing might
involve only being able to view items in the folder, or it can involve various
permission levels all the way up to being allowed to not only view, but
create, change, and delete items in the folder. See Book IV, Chapter 3 for
how to do this kind of sharing with Calendar; Book V, Chapter 4 for the same
for Contacts; and Chapter VI, Chapter 3 for Tasks. Although you can use
these same techniques to share an e-mail folder, typically, you use delegate
access to allow them to perform certain tasks, acting as you, as described in
the following sections.
For delegate access to work, both you and your personal workhorse must
not only be on the same Exchange network, but also using the same version
of Outlook. Typically, the network administrator makes sure that everyone
has the same software, so you probably don’t have to worry about compat-
ibility issues. For someone to have access to the e-mails you want him or her
to answer, those e-mails must arrive in your regular Exchange mailbox —
either the Inbox or some custom folder, not in a personal folder you’ve cre-
ated (a completely different data file, which has a .pst extension).
Assigning a delegate
When you assign a delegate to take over some of your Outlook Calendar
duties, he or she can not only respond to meeting and task requests (by
accepting, declining, or tentatively accepting them), but also receive meet-
ing and task responses (responses to meeting or task requests that you’ve
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