Datasheet

Book X
Chapter 1
Managing Your
Company E-Mail
813
Letting Automatic Replies Handle Mail While You’re Gone
8. Select User Templates in File System from the Look In drop-down list.
9. In the list box, select the template you just created and click Open.
The Select a Reply Template dialog box closes.
10. Click Next.
The Are There Any Exceptions? page of the Wizard appears.
11. Select any exceptions from the Are There Any Exceptions list.
For example, you might not want to send replies to messages that are
actually newsletters, or that you know are newsletters because they’re
flagged with their titles in their subject lines. To choose an exception,
click its check box — just as you did for rules/conditions — and then
click the hyperlink in the newly created line at the bottom under “Step
2” to select the item that triggers the exception.
12. Click Next.
The Finish Rule Setup page of the Wizard appears.
13. Type a name for the rule in the Specify a Name for This Rule text box,
check the Turn On This Rule check box, and then click Finish.
Okay, you don’t have to turn the rule on right now if you’re not head-
ing out of town. To turn your rule on after you create it, click the Rules
button on the Home tab, select Manage Rules & Alerts from the pop-up
menu that appears, then select your Out of Office rule to turn it on.
14. When Outlook gives you the warning that it can only run while
Outlook is running, click OK.
The Rules Wizard is dismissed.
Now, if you leave Outlook (and your computer) on, and you have Outlook
set up so that it automatically checks for e-mail every once in a while, then
when you get an e-mail, Outlook automatically creates a reply by using your
template.
When you get back into the office, you’ll need to turn off your rule. Here are
the steps to follow for that:
1. Click the Rules button in the Move group on the Home tab and select
Manage Rules & Alerts from the pop-up menu that appears.
The Rules and Alerts dialog box appears.
2. In the rules list, click the check box beside the rule you want to turn off.
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