Datasheet

Book X
Chapter 1
Managing Your
Company E-Mail
811
Letting Automatic Replies Handle Mail While You’re Gone
Because you saved your message as a template and don’t want to send it
to anyone just now, don’t save any changes to the message. In the dialog
box that appears, click No.
After you create a template for your out-of-office replies, follow these steps
to create a rule to use that template:
1. (Optional) To base your rules on the recipients or contents of a certain
e-mail message you’ve already received, change to the Mail module
by clicking its button on the Navigation pane, and then click that mes-
sage in the message list.
For example, if you want to create a rule about the sender or the other
recipients of a message, or about a meeting whose invitation appears
in the message, or about an attachment that appears in a message,
then you can select that message first. The Rules Wizard you’ll use in a
moment will automatically generate possible rules and criteria for you
to choose from, based on the message that currently appears in Mail.
2. Click the Rules button in the Move group on the Home tab and select
Create Rule from the pop-up menu that appears.
The Create Rule dialog box appears.
3. Click Advanced Options.
The Rules Wizard jumps up. (See Figure 1-8.)
4. Select which types of messages get replies.
For example, you can send replies only to messages sent directly to you
and no one else by selecting the Sent Only to Me check box.
You can set more limiting conditions if you want, or select none at all if
you want this rule to apply to all incoming e-mail.
5. Click Next.
If you haven’t chosen any criteria here at all, Outlook will bring up a
dialog box asking you if you mean to apply this rule to every message
(no conditions to be checked here whatsoever). If that’s what you
meant, click Yes; otherwise, click No to return to the conditions list.
The What Do You Want to Do With the Message? Rules Wizard page
appears.
6. In the What Do You Want to Do With the Message? list, select the
Reply Using a Specific Template check box, as shown in the back-
ground in Figure 1-9.
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