Datasheet

810
Letting Automatic Replies Handle Mail While You’re Gone
3. Type the message that you want people to receive while you’re gone.
Looking ahead, remember that Outlook, being a bit of a control freak,
keeps track of each and every e-mail you receive while you’re gone and
sends the reply only once to each address, even if somebody sends you
a bunch of e-mail. So keep that in mind when you design your message.
You do not need to enter anyone’s address in the To: text box, since
you’re not sending this message to anyone in particular just now.
Figure 1-7:
Create the
message
that you
want to
send when
you’re out of
the office.
4. To save the message as a template, click the File tab to display
Backstage, and select Save As from the list on the left.
The Save As dialog box pops up. (Refer to the foreground of Figure 1-7.)
5. In the Save As Type drop-down list, select Outlook Template.
6. Enter a name for your template, such as Out of Office, in the File
Name text box and click Save.
7. Click the close box (“X”) in the form to close the message.
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