Datasheet

Chapter 1: The Outlook Features You Really Need to Know

6. Type the e-mail address of your recipient in the To field.

The address you enter appears in the To field.

7. Click the Send button.

Your file is now en route.

Whew! When you’re just sending one Word file, these steps seem like a

long way to go, but they’ll always get your document on its way. For some

reason, the folks at Microsoft made this task more laborious as the years

have passed. But don’t be discouraged. If you e-mail documents frequently, I

describe a more powerful way to attach files in Chapter 5.

Quick Calendar Keeping

Time management is a myth. You can’t get more than 24 hours in a day, no

matter how well you manage it. But you can get more done in a 24-hour day if

you conscientiously keep your calendar current. Outlook can help you with

that.

Entering an appointment

If you’ve ever used an old-fashioned paper planner, the Outlook Calendar will

look familiar to you. When you click the Calendar icon and then click the Day

tab, you see a grid in the middle of the screen with lines representing each

segment of the day. You can adjust the length of the segments from as little

as five minutes to as much as an hour (as in Figure 1-3). To enter an appoint-

ment at a certain time, just click the line next to the time you want your

appointment to begin, type a name for your appointment, and press Enter.

If you want to enter more detailed information about your appointment —

such as ending time, location, category, and so on — see Chapter 8 for the

nitty-gritty on keeping track of all the details in your calendar.

Managing your schedule

Time management involves more than just entering appointments. If you’re

really busy, you want to manage your time by slicing and dicing your list of

appointments to see when you’re free to add even more appointments. You

can choose from several different views of your Calendar by clicking the

Day, Work Week, Week, Month, and Schedule View buttons at the top of the

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