Datasheet

Part I: Collaborating with Team Sites

Whatever you have to do to get your SharePoint 2010 team site, get one. At a

minimum, you need to provide your SharePoint administrator with this infor-

mation to get a team site:

✓ The site name: The friendly caption that appears in the header of your

site and in any site directory where your site may be listed.

✓ The site template: The template determines what kind of site SharePoint

makes for you. SharePoint includes dozens of predefined site templates.

Your company may even create its custom site templates. Tell your

administrator you want a team site, which is the most popular of all the

SharePoint 2010 site templates.

✓ The Web address or URL: The unique location where your team site is

hosted. In most organizations, all team sites are located off the same

root Web address. Some examples I’ve seen include

http://intranet.company.com/sites

http://portal/projectsites

http://sharepoint/sites

Your organization may also ask who has permission to access the site. Your

site’s users must be connected physically to your network or have permis-

sion from your network administrator to access your network remotely. Some

companies set up a special kind of deployment for SharePoint, or an extranet,

that provides a secure way for non-employees to log into their SharePoint team

sites without actually being on the internal company network.

Setting up SharePoint in an extranet environment can be done in lots of ways

and is outside the scope of this book. As I like to say, setting up SharePoint in

an extranet environment is a networking problem, not a SharePoint problem.

The good news is that a number of third-party companies host SharePoint

team sites on the Internet for a small monthly fee. If your IT department can’t

support an extranet at this time, you might explore the option of using a

hosted team site instead. These are usually very secure, and you can usually

get your content out of the remote site and into your internal site when that

time comes.

All SharePoint team sites have three basic kinds of users:

✓ Visitors have Read Only permission. They can view your site without

making any contributions.

✓ Members can participate in your team site by uploading and editing

documents or adding tasks or other items.

✓ Owners have Full Control permission to customize the site. As the

person requesting the team site, the SharePoint administrator will likely

assume that you’re the proud owner unless you specifically tell him who

owns the site.

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