Datasheet

460
QuickBooks in a Multi-User Environment
Figure 1-7:
The final
version
of the Set
Up User
Password
and Access
dialog box.
10. After you finish with the review of user rights and access, click Finish.
From this point forward, the new user will be able to use QuickBooks;
however, his or her rights are limited to what you specified.
Accountants often want to see the rights that particular users have.
This is especially true if you’re audited by your CPA as part of annual
closings. (You may be audited if the bank wants audited financial state-
ments, for example.) QuickBooks doesn’t provide a way for you to print
the information shown in the Set Up User Password and Access dialog
box shown in Figure 1-7. However, Windows allows you to use the Print
Screen button to capture a screen shot of the QuickBooks program
window and the Set Up User Password and Access dialog box.
Press Alt+Print Scrn to shoot a screen shot of the dialog box. This
copies an image of your screen to the Windows Clipboard. Next, open
Paint by choosing Start➪Programs➪Accessories➪Paint. Paste the image
into Paint by pressing Ctrl+V. You may see an error message that says
The image in the Clipboard is larger than the bitmap.
Would you like the bitmap enlarged? Click Yes. Save the screen
shot using File➪Save As. (This is the same basic technique that I use, for
example, to show you pictures of the QuickBooks window in the pages
of this book.) You may want to capture a screen shot image in this way
in order to record the user access and rights for employees.
Changing user rights
You can also modify the rights that you assign to a user. To do this, choose
the Company menu’s Set Up Users command to display the User List dialog
box, as shown in Figure 1-8. This is the same User List dialog box shown ear-
lier in the chapter.
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