Datasheet

458
QuickBooks in a Multi-User Environment
6. Click Next and then describe the purchases and accounts payable
rights.
After you complete Step 5 by clicking Next, QuickBooks displays the fourth
Set Up User Password And Access dialog box, as shown in Figure 1-5. This
dialog box resembles the one shown in Figure 1-3. Like that dialog box,
the fourth Set Up User Password And Access dialog box allows you to
specify what access this new user has in the purchases and accounts
payable areas. You can select the No Access radio button. You can
select the Full Access radio button. Or you can select some middle
ground by selecting the Selective Access radio button and one of the
Selective Access subsidiary buttons. The same rules for setting rights
and access that apply to the purchases and accounts payable area also
apply to the sales and accounts receivable area.
7. Click Next and then describe the remaining user rights and access.
When you click the Next button shown on the bottom of each version
of the Set Up User Password and Access dialog box, QuickBooks dis-
plays several other versions of the dialog box that QuickBooks uses to
query you about user rights and access. For example, after you describe
what rights are appropriate for the user in the purchases and accounts
payable area, QuickBooks asks about the checking and credit card
area. Then it asks about the inventory area. Next, it asks about payroll.
And then it asks about general, sensitive accounting activities. Finally,
QuickBooks asks about access to the financial reporting capabilities.
You limit rights in each of these other areas in the same way that you
do for the sales and accounts receivable and purchases and accounts
payable areas. I am not, therefore, going to describe how you select the
No Access option button, the Full Access option button, or the Selective
Access button over and over again. Just be thoughtful as you go through
and limit the capability of the user. You want users to have the rights
necessary to do their job, but you don’t want to give them any more
rights than they need.
Figure 1-5:
The fourth
Set Up User
Password
and Access
dialog box.
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