Datasheet

Book VII
Chapter 1
Administering
QuickBooks
463
Simultaneous Multi-User Access
Figure 1-10:
The Audit
Trail report.
Simultaneous Multi-User Access
Sometimes, you need only a single computer and a single copy of
QuickBooks even though you have several employees using QuickBooks.
For example, if a small business has only an administrative assistant and
the owner accessing a QuickBooks data file, one copy of QuickBooks run-
ning on a single personal computer may be all that is required. However,
QuickBooks does allow for simultaneous use of the QuickBooks data file by
multiple users. To do this, predictably, you first need to set up the multiple
users as described in the preceding paragraphs of this chapter.
After you’ve set up the multiple users, however, you can install the
QuickBooks program on other personal computers and then — assuming
that these personal computers all connect to a Windows network — use
those other copies of QuickBooks to access the QuickBooks data file stored
on the first or principal computer. (Book VII, Chapter 1 describes how to
build a simple Windows peer-to-peer network.)
To use QuickBooks in an environment of simultaneous use by multiple users,
you also need to tell QuickBooks that this simultaneous use is okay. To do
this, choose the File➪Switch to Multi-User Mode command. If you later want
to turn off this Multi-User Mode, you choose the File➪Switch to Single User
Mode command.
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