Datasheet

Book VII
Chapter 1
Administering
QuickBooks
QuickBooks in a Multi-User Environment
487
One of the problems with QuickBooks is that it doesn’t limit in any other
way the capability of someone — perhaps someone who is well-meaning
but lacks knowledge — to muck up your accounting records by noodling
around with old transactions. You want to restrict the capability to
change or delete transactions to a very small group of users. And those
users must be people who understand either accounting or the impor-
tance of not going in and mucking up old accounting records that have
already been used to report finances to the bank or to taxing authorities.
You indicate whether a user can change or delete transactions by select-
ing the Yes or No option buttons shown in Figure 1-6.
After you finish indicating whether a user should be able to change or
delete transactions, click Next.
9. Review your rights decisions.
After you complete Step 8, QuickBooks displays the final version of the
Set Up User Password and Access dialog box, shown in Figure 1-7. It
identifies the user rights that you assigned or allowed. You can use this
dialog box to review the rights that someone has. If you realize you’ve
incorrectly assigned rights, click the Back button to move back through
the dialog boxes to where you made a mistake. Then change the assign-
ment of rights and click the Next button to return to the final version of
the Set Up User Password and Access dialog box.
Figure 1-7:
The final
version of
the Set Up
User
Password
and Access
dialog box.
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