Datasheet

QuickBooks in a Multi-User Environment
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You limit rights in each of these other areas in the same way that you do
for the sales and accounts receivable and purchases and accounts
payable areas. I am not, therefore, going to describe how you select the
No Access option button, the Full Access option button, or the Selective
Access button over and over again. Just be thoughtful as you go through
and limit the capability of the user. You want someone to have the rights
necessary to do their job, but you don’t want to give them any more
rights than they need.
8. Specify where the user can change or delete transactions.
After you’ve stepped through roughly a half-dozen versions of the Set Up
User Password and Access dialog boxes that ask about specific areas of
accounting, QuickBooks displays the Set Up User Password and Access
dialog box shown in Figure 1-6. The Changing or Deleting Transactions
version of the Set Up User Password and Access dialog box lets you indi-
cate that a user can or can’t change transactions recorded before the
closing date. In general, you want to limit a user’s capabilities to change
or delete transactions.
Figure 1-6:
The
Changing
or Deleting
Trans-
actions
page of the
Set Up User
Password
and Access
dialog box.
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