Datasheet

Book VII
Chapter 1
Administering
QuickBooks
QuickBooks in a Multi-User Environment
481
QuickBooks in a Multi-User Environment
You aren’t limited to using just one password to control access to your
QuickBooks data file. QuickBooks allows you to set up several passwords for
the QuickBooks data file. What’s really neat about this is that you can tell
QuickBooks to limit certain users and passwords to do only certain things.
This sounds complicated, but it’s really not. The business owner, for exam-
ple, may have a password that allows him or her to do anything. But a new
accounting clerk, for example, may only have a password that allows him to
record bills into the system.
Setting up additional QuickBooks users
If more than one person will be using QuickBooks, you want to set up addi-
tional passwords. To do this, follow these steps:
1. Choose the Company➪Set Up Users and Passwords➪ Set Up Users
command.
QuickBooks displays the User List dialog box, as shown in Figure 1-1.
The User List dialog box identifies any users for whom QuickBooks
access has been set up. The User List dialog box also identifies who is
currently logged on to the system. In Figure 1-1, the administrator is
logged on.
Figure 1-1:
The User
List dialog
box.
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