Datasheet

15
Chapter 1 ✦ What Is a Database?
✦ Sub-summaries: You use sub-summary parts to summarize groups of related
records after you have sorted the database by the contents of a particular
field. For example, after sorting an address database by city, you can use a
sub-summary field to display a count of records in each city. Sub-summaries
can appear above or below each group of records, and their content is visible
only in Preview mode and in printed output. (Preview and other FileMaker Pro
modes are discussed in the next section.)
✦ Grand summaries: Statistics that appear in a grand summary apply to all records
that are currently visible. A grand summary can appear at the beginning (lead-
ing grand summary) or end (trailing grand summary) of a report. Its content is
visible in Browse and Preview modes and in printed output.
Prior to FileMaker Pro 7, grand summaries did not display their content in Browse
mode.
When you first create a layout, it starts with only a body, header, and footer. You can
remove unnecessary parts and add other parts, as you like. Figure 1-6 shows a layout
that has several parts. The figures illustrate the relationship between the layout and
an onscreen preview of the report.
Understanding modes
FileMaker Pro has four modes of operation: Browse, Find, Layout, and Preview. The
mode that you use at any given moment governs the types of activities that you can
perform:
✦ Browse mode: You use this mode to create and delete records as well as to
enter and edit data. You perform all data entry in Browse mode.
✦ Find mode: In Find mode, you can search for or hide records that meet criteria
that you specify.
✦ Layout mode: You design, edit, reorder, or delete database layouts in Layout
mode.
✦ Preview mode: You use Preview mode to preview a report or layout onscreen
(usually prior to printing).
Note
Preview your documents before printing
Use Preview mode to check your reports before printing them. When examining a report or
other type of layout in Preview mode, whatever is shown on the preview screen is precisely
what will be sent to the printer. If your printout doesn’t look like what you expected, use
Preview mode to check your changes until the printout’s preview display is correct. This
saves time, ink or toner, and paper when printing data records, labels, and reports.
06_082771_ch01.qxp 8/25/06 3:23 PM Page 15