Datasheet

Letting the Out of Office Assistant Handle Mail While You’re Gone
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• To use this auto reply with anyone who sends you an e-mail who is
not in your company even if he isn’t in your Contacts list and
chances are you don’t know him, choose the Anyone Outside My
Organization option.
If you choose the My Contacts Only option, the contact who e-mails you
must be listed in your Exchange Contacts list — this can be the main list,
or one you create — it just can’t be a contacts list in an offline folder, or a
personal folder you’re using with a POP3, IMAP, or HTTP account.
Letting rules control the Assistant
With the Rules Wizard, you can create a set of rules to handle your e-mail
while you’re out — for example, you can move it from one folder to another,
forward it to a colleague, or delete it. These rules are different from the ones
I discuss in Book IX, Chapter 2, in that they only come into effect when you
turn on the Out of Office Assistant.
To create a rule that limits what the Out of Office Assistant does with certain
e-mails when you’re at the spa (or wherever), follow these steps:
1. Choose Tools➪Out of Office Assistant➪Add Rule.
The Edit Rule dialog box pops out, as shown in Figure 1-3.
Figure 1-3:
You make
the rules.
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