Datasheet

Managing Someone Else’s E-Mail and Calendar
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3. Type the reply and click Send.
The message arrives in the recipient’s mailbox, clearly addressed from
you, acting on the behalf of your colleague.
You can follow these same basic steps to forward a colleague’s e-mail to
someone else, on his behalf.
Dealing with appointments as a delegate
As a delegate, assuming you’re given access to somebody’s Calendar, you
can not only reply to meeting requests and open meeting replies, but
you can add appointments and events.
Follow these steps to deal with someone else’s appointments:
1. Change to your colleague’s Calendar.
The calendar should be listed on the Navigation pane; if not, see the
previous section “Displaying somebody else’s folders” for more info.
If the calendar is listed, select it to make that calendar active.
2. Choose File➪New➪Appointment.
An appointment form appears.
3. Complete the appointment.
Complete the appointment as normal: Add a Subject, Location, Start
Time and Date, End Time and Date, and so on. If you need help in creat-
ing an appointment, see Book IV, Chapter 1.
4. Choose Save & Close to save the appointment.
5. Choose Appointment➪Actions➪Save & Close.
The appointment appears in your colleague’s Calendar and not yours.
Follow these same basic steps to add an event to somebody else’s Calendar.
For help in creating a meeting on behalf of someone else, see the section,
“Dealing with meetings and tasks as a delegate.”
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