Datasheet

Book X
Chapter 1
Staying in Touch
No Matter Where
You Are
Managing Someone Else’s E-Mail and Calendar
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To help you quickly identify task requests, sort your colleague’s Tasks
list by person responsible. Choose View➪Current View➪Person
Responsible.
2. Decide what to do.
As the delegate, hopefully you’ve been given some guidelines on how to
determine whether or not to accept a meeting or task request. If not,
there’s always the Magic 8 Ball. Click Accept, Decline, or Tentative. If
appropriate, you can (for a meeting request, that is), propose a different
time by clicking Propose New Time.
3. Choose whether or not to comment.
In the dialog box that appears, choose Edit the Response Before Sending
to type a comment in your reply before sending it; choose Send the
Response Now to just send the reply; or choose Don’t Send a Response
to cancel your reply. Click OK.
The sender of the meeting or task request gets your reply, clearly marked
with your name, and the name of your colleague. This helps everyone know
that you’re acting as someone’s delegate.
To create a meeting request or task request on behalf of someone else,
follow these steps:
1. Open the other person’s Calendar or Tasks folder.
See the preceding section, “Displaying somebody else’s folders,” for help
accessing someone’s folders.
Figure 1-19:
As delegate,
you can
open up
somebody
else’s
requests.
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