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Letting the Out of Office Assistant Handle Mail While You’re Gone
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The Out of Office Assistant is available to help you only if you work on an
Exchange network. If you don’t, you’re not totally out of luck. You can still do
some things to get Outlook to help you with e-mail management. See “What
to Do if You Have a POP3 or IMAP E-Mail Account,” later in this chapter.
You can use the Out of Office Assistant to send an instant reply to anyone
who e-mails you while you’re away. What the reply says is up to you: “I’m out
of the office; see Bill if you need immediate assistance” or “Leave me alone.
I’m on vacation, you bug!”
You can set up rules to process your e-mail automatically, too. For example,
you may want e-mails from particular people passed on to someone in your
company, and you may want junk newsletters and such automatically deleted.
Turning the Assistant on or off
To turn the Out of Assistant on, follow these steps:
1. Choose Tools➪Out of Office Assistant.
The Out of Office Assistant dialog box jumps up to help, as shown in
Figure 1-1.
If you use Outlook on an older Exchange network (and not Exchange
2007), your dialog box has fewer options. For example, you can create
only one outgoing message that then goes to both people in your organi-
zation and out. Also, you can’t format the message, or set the Office
Assistant to turn on at a later time.
Figure 1-1:
One
assistant
you don’t
have to hire.
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