Datasheet

When you click the Open command under Microsoft Word, Excel,
PowerPoint, and Access, an additional window appears to the right that con-
tains a list of the last files you opened. If you want to load a file you’ve
recently used, just click that filename to load that file.
Saving files
Saving a file stores all your data on a hard disk or other storage device (such
as a Compact Flash card). The first time you save a file, you need to specify
three items:
 The drive and folder to store your file
 The name of your file
 The format to save your file
The drive and folder where you store your files is completely arbitrary.
However, it’s a good idea to store similar files in a folder with a descriptive
name, such as
Tax Evasion Information for 2008 or Extortion Letters to
Grandma.
By default, Office 2007 stores all your files in the Documents folder.
The name of your file is also completely arbitrary, but it’s also a good idea to
give your file a descriptive name such as
Latest Resume to Escape My Dead-
End Job
or Global Trade Presentation for World Domination Meeting on
September 9, 2008.
The format of your file defines how Office 2007 stores your data. The default
file format is known as
Office 2007 format, which simply means that only
people with Office 2007 can reliably open and view the contents of that file. If
you want to share your files with people who don’t use Office 2007, you have
to save your files in a different file format.
Saving a file for Office 2007
If you’re the only person who needs to view and edit your files, you can save
a file in Office 2007 format by following these steps:
1. Click the Office Button.
A drop-down menu appears.
2. Click Save.
If this is the first time you’re saving the file, a Save As dialog box
appears, as shown at the top of Figure 1-7.
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Part I: Getting to Know Microsoft Office 2007
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