User guide

89
Glossary
Add – The InventoryControl function that allows you to manually add quantity to
items already entered into your database. Inventory is the amount or quantity of
aparticularitem.
Adjust - This term refers to adjusting the quantity of inventory at a specified
location. Adjust is like a "mini" Audit and will update the quantity using FIFO
(First In First Out) to m ake the total equal to the quantity you enter here. The
Adjust function is useful if too much or too little quantity is accidentally entered for
an item (on a mobile device, for example), inventory is lost, found, broken, etc.
and you need to quickly correct the quantity for that item. Adjusting is different
from an Audit in that the Audit function makes other functions of the software,
such as adding inventory, unavailable to ensure inventory is not a dded or
removed while you are doing the counts. All features are still available when
adjusting inventory.
Archive - The Archive Transaction feature allows you to archive inactive
transactions prior to a specified date. Archiving old information keeps your
database running quickly and efficiently.
Audit - Auditing your inventory means you are c ounting the inventory you
actually have on hand and comparing that number with what is listed in the
InventoryControl software. This allows you to ensure you have actual counts in
the system. Audit Mode allows you to check the counts of all your inventory
while disabling the Add, Remove, Move, Adjust, Check-In and Check-Out
features to make sure inventory counts in the system do not change while you
are performing the audit. If you are using mobile devices, you can use them
simultaneously with the PC to perform an audit by downloading the database in
audit mode to each device. Audit Mode features a simple Audit screen that
allows you to enter your counts for inventory in each location and compares
these to the counts already in the system. You can then view the Complete
Audit screen to review any discrepancies between your counts and what was in
the system. At the click of a button you c an reconcile the counts or you can
select certain transactions to accept or reject. InventoryControl also comes
equipped with several Audit Reports that allow you to review a variety of
information at-a-glance.
Backorder - An order held for future completion or a new order created for
inventory that is temporarily out-of-stock.
Barcode – A graphical representation of a set of numeric or alphanumeric
characters that can be read by a barcode scanner.
Barcode Scanner – A device, fixed or mobile (handheld) that c an be used to
“read” barcodes.