User guide

5
Before starting this process, set aside a day or two when you can stop using the
old system and transition over to InventoryControl. The audit, or inventory
counting, s tep must be done when you are not receiving or shipping goods. Plan
to perform the audit on a weekend or after hours, for example. In this manual we
will detail each of the steps below and help guide you through the process.
1. Design your barcode labeling system and designate barcode label
ranges.
2. Import or input sites, locations, suppliers, manufacturers and customers
into InventoryControl.
3. Print barcodes and label sites and locations.
4. Import or input items making sure to designate additional tracking needs
like serial number or lot.
5. Use your handheld or a report to do a complete audit of inventory.
6. Using the audit results, print barcode labels for items and label every
item.
7. Determine the best method of handheld use for your company and
implement it.
If the initial setup process seems daunting, there are organizations that
specialize in evaluating your needs and setting up your warehouse for you using
InventoryControl. If you need to find an organization in your area to help with this
process, please call Wasp and we will help you find an integrator.
What is an Inventory Item?
An inventory item is anything you want to track the location and quantity of. The
term item is used in InventoryControl to cover anything that is put in stock.
What is a Non-Inventory Item?
A non-inventory item is anything you order or receive, but do not want to track
the location and quantity of. An example of a non-inventory item might be
marketing materials like a product flyer that is taken to trade shows or put in
product boxes. Once you are out you may never buy more of that item and you
don’t care how many are left. You may need to include non-inventory items on a
purchase order and verify receipt to have a payment paper trail but you do not
need to keep track of the item after it is received. InventoryControl allows you to
add non-inventory items onto purchase orders in the Pro and Enterprise
versions.
What is a Barcode?
A barcode is a graphical representation of a set of numeric or alphanumeric
characters that can be read by a barcode scanner. For example: