User guide

1
Chapter 1: Where Do I Start?
Using this Document
This manual contains information that will aid you in setting up and using the
InventoryControl software. W hen you are reviewing the material in this manual,
keep in mind that Chapter 1: Where Do I Start? takes you through the concepts
and ideas behind InventoryControl. You should read this chapter first, before you
begin setting up the software, to familiarize yourself with the terms and
functionality used throughout InventoryControl. After you have studied the
material in Chapter 1, then you can begin setting up your system using Chapter
2: Getting Started as a guide. This chapter provides hands-on, specific
information that steps you through the setup process. The rest of the chapters
contain in-depth information that will walk you through each process (Auditing,
Using Mobile Devices, etc.).
In this manual we will use terms that are common in the inventory management
industry but often take on different meanings when used in the context of a
software program. We will define these terms when they are first used and in the
glossary at the end of the document. Keep in mind that some businesses use
these terms to mean something different than the common definition. If we use a
term that is not c lear to you, please find the section in this manual that defines it
to avoid any confusion.
The purchase and setup of new business software can be an overwhelming task
at times. Where do I start? What do I do first? What does this term mean? How
should I label my locations? What printer can I use? – These are all common
questions that can make the process seem much more difficult and time-
consuming than it needs to be. This guide will help answer these and many
more questions and give you some common design ideas to consider when
setting up your inventory storage areas. If you already have your areas set up
(whether they be warehouses, closets, vehicles, etc.), keep an open mind about
possible reconfigurations based on the design principles presented in this
manual as these designs can help you take advantage of InventoryControl’s
many time-saving features. InventoryControl, if set up properly a nd used
consistently, can save your company time and money by predicting inventory
trends, avoiding c ostly out of stock s ituations and identifying shrinkage.
The use of a barcode scanner is one of the best changes you can make to
improve the accuracy of your inventory. Using a barcode scanner virtually
eliminates human data entry errors when adding, removing and counting
inventory. All of the mobile devices sold by Wasp for use with InventoryControl
have barcode scanners that you can use to maximize the efficiency and reliability
of input data.