User guide

Business Examples

Business Type: Distributing – M u ltiple Sites/Multiple Locations

Sebastian’s Distributing has two warehouses. Each warehouse

contains various bins, shelves, etc that will physically contain the

inventory. Since this business has multiple warehouses, each warehouse is

setup as a Site, then multiple locations can be created within each site to

represent the specific areas where inventory will be stored.

They want to setup their site names based on the city where the warehouse is

located and their location names based on where the inventory is kept within the

site. However, they also want the ability to scan their sites/locations using the

handheld barcode scanners, so they know the site/locations codes should be a

short combination of numbers and characters. Since their warehouses are

located in Guthrie and Plano, they want the Site Description to be Guthrie

Warehouse and Plano Warehouse. The Site Code they set up as numbers;

100G for the Guthrie Warehouse and 101P for the Plano Warehouse. They

follow a similar pattern with their locations. The Location Description details

where and what the location is (Guthrie Warehouse, Row A, Shelf 01, Bin 00)

and the Location Code is a scannable abbreviation of this (GA0100).

Although this business has only two sites, it has many locations; therefore, they

create a text file of the s ites and locations by exporting this information from the

old inventory system and importing it into InventoryControl. For details on

importing, refer to Chapter 3 – Importing into the Database. After importing, each

Location is manually reviewed in InventoryControl to make sure all information is

included.

Business Type: Fleet – Multiple Site/Multiple Locations with

From/To Sites Set on the Mobile Devices

Rusty’s Cable Company has narrowed down his options for setting

up his sites and locations to two possibilities. He can define the

base garage as the site with each vehicle being a location, along with a storage

area setup as a location as well. In this instance the site could be named

Docking1 and the vehicles setup with names consisting of the abbreviation VEH

followed by the last four digits of the VIN number for that vehicle. Alternatively,

each vehicle could be setup as a site with one location. For example, the site

might be VEH1234 with one location named the same, etc. The flexibility of the

site/location design allows companies, such as Rusty’s fleet business, to conform

the software to fit their exact needs.

Rusty has decided to setup his storage area as a site with locations of shelves

and his vehicles as sites with one location because he knows that he can use the