User guide

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Figure 9
user name and password, rather than sharing a single user profile, as this allows
you to keep track of who does what i n the system. InventoryControl keeps a
detailed transaction history of every action performed in the system. Each time
an item is added, removed, moved, etc., the transaction is logged by
InventoryControl and is listed with the user name, date/time of the transaction
and the type of transaction on the Transaction List (Main Screen >Lists >
Transaction List). Giving each user a unique user name allows you to view the
Transaction List and easily determine who performed each function.
In addition to setting up user names and passwords, you can also limit users to
specific functions or features in the system. Doing this enhances the security of
your system by limiting users’ movements to only those functions required for
their jobs. For examples of when and why you might assign certain privileges,
please see the Example Security Profiles section below.
You can create however many users you need, and each user can be given a
unique set of privileges.
How to Add Users and Setup Security Profiles:
Open the Security Privileges screen (M ain Window > Administration >
Security)andclickFile > Add User). On the Add New User screen you can
enter the user’s name and login information, including a password. When you
are finished adding this information, click OK. You will be returned to the
Security Privileges screen where you can select specific areas and functions to
which this user will have access.
Keep in mind that all privileges for the user you just created are initially disabled.
This means the user will not have access to anything in the system until you
assign specific rights to the user.
If the employee has a user name for a different system, you can reuse it. When
you create the user, assign the same user name they have been using, then
assign a default password. The user can then change the password when
he/she first logs in.
Business Examples
Business Type: All – This
example can apply to all
business types.
Sebastian Distributing has two
warehouses into which they
receive goods from suppliers.
They then ship those goods to
various customers around the
country. The manager, Pat,