User guide

9
Before you label your locations you need to come up with a numbering scheme
for each location and item. In InventoryControl there are two fields that describe
where the item is: Site and Location.
What is a Site?
The term site is used to describe any grouping of locations where you plan to
store and track inventory. Usually a site is a warehouse building but it can be an
office, a truck or a field.
Site design may be simple if your entire inventory is stored in your two
warehouses. If this is the case you can just use the name of the warehouse as
the site description. Use a simple s ite number like W100 in case you ever need
to type the site number into a handheld. For the site number you can use any
easily identifiable information about the site like its address or its designation like
140010th, or W1400. Some companies have several different kinds of places
that store items within one facility.
Since this product only has two levels of location tracking, you need to design
your sites to describe all the levels above the actual physical location of the
inventory.
If you have trucks that are tied to a warehouse you can make their site
description a composite of the warehouse and truck number, W1400T12. If you
have different buildings containing various rooms in which items will be stored,
make a composite name of the building and room number, B201R10. You should
always make the site number something that can be barcoded so that it c an be
printed and scanned. See the Barcodes Best Practice below.
What is a Location?
For the purpose of keeping track of your inventory items, your locations should
represent the placement within the site. If your site is a warehouse, the locations
are shelves or racks. If your site is a building the locations may be offices. If you
have a fleet of trucks the locations may be containers in the truck. When deciding
how to label each location, choose a numbering scheme that c an be interpreted
when reading just the label. For example if you have 7 rows of 5 shelves each
and each shelf has 4 levels your barcode label scheme should look like A010200
or row A, s helf 01 level 02, bin 00. If you have inventory on trucks in containers,
the truck can be a site and each bin in the truck is a location. Each bin should get
a numeric location designation like 100, 200 or 300. If you do not have locations
within the truck, each truck can be a location. T1, T2, T3. Put a label on the
inside of the truck door so the person moving inventory into the truck can just
scan and move. The label barcode should have the barcode and the human
readable text description of the location as well.