INTRODUCTION 1. Becoming Familiar With Your Speakerphone Congratulations! You have purchased one of the best performing 4-line speakerphones on the market! This manual is designed to familiarize you with the VT 4121. To get the most use out of your VT 4121, we strongly recommend you read the manual before using your phone.
INTRODUCTION PAGE • You can page an individual extension. HOLD • Enables you to place a line on hold or transfer the line. PAGE ALL • You can page all speakerphones simultaneously. 2. The display MUTE (ENTER) • Mutes the microphone so the distant party can’t hear you. Also used as “enter” during programming. Your telephone is equipped with a wide angle viewing “supertwist” display. The 2-line by 16 character dot matrix liquid crystal display indicates the current time, day, date, and extension number.
INTRODUCTION Caller ID Log • Up to 99 telephone numbers will be stored in the Caller ID Log for review, redial, save to speed dial or deletion. Four (4) CO Lines with Line Status Indication • You can connect up to 4 lines. The lamps will light to indicate the status of the lines. Message Waiting Indicator • Message LED will indicate presence of network based voice messages. (You will need to subscribe to the Voice Messaging service provided by your local telephone company.
INTRODUCTION Page • You can voice page all extensions or perform a single page to a telephone. Meet-Me-Answer allows you to answer an All Page from any telephone. Automatic Mute may be programmed to prevent sounds in your room from being heard while someone makes a single page to you. Hold with Reminder • When you place a call on Hold you will hear a tone every thirty (30) seconds to remind you that the call is on Hold.
INTRODUCTION 4. Parts Check list 5. AC power adapter 6. Two long line cords 7. Desk/Wall mount bracket 8. Over the ear headset 9. Manual 1. Handset 2. B/U 3. 10 foot handset cord 4.
FCC REGULATIONS This equipment complies with Parts 15 and 68 of the Federal Communications Commission (FCC) rules for the United States. It also complies with regulations RSS210 and CS-03 of Industry and Science Canada. Operation is subject to the following two conditions: FCC Part 15 Warning: Changes or modifications to this unit not expressly approved by the party responsible for compliances could void the user's authority to operate the equipment.
FCC REGULATIONS FCC Part 68 The FCC requires that you connect your cordless telephone to the nationwide telephone network through a modular telephone jack (USOC RJ11C, RJ11W or RJ14). This equipment may not be used on coin service provided by the phone company or Party Lines. The REN is useful in determining the number of devices you may connect to your telephone line and still enable the devices to ring when you receive a call. The general rule is that the REN value should not exceed 5.
IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: 1. Read and instructions. understand your dealer or local power company. 8. Do not allow anything to rest on the power cord. Do not locate this product where the cord will be abused by persons walking on it. all 9.
IMPORTANT SAFETY INSTRUCTIONS d. If the product does not operate normally by following the operating instructions. Adjust only those controls that are covered by the operating instructions, because improper adjustment of other controls may result in damage and will often require extensive work by a VTech authorized technician to restore the product to normal operation. f. If the product exhibits a distinct change in performance. 13.
INSTALLATION 2. Installing the Speakerphone 1. Site Planning You can choose from two (2) installation options: • Locate the telephone on a desk or tabletop, or • Mount the telephone on the wall. Select a location where the speakerphone will not interfere with daily activities. You can choose to connect the speakerphone to as many as four telephone lines. The speakerphone can be connected to two 2-line (RJ14C) modular telephone jacks to accommodate all four lines.
INSTALLATION d. Insert one end of the handset cord into the handset and the other end into the left side of the telephone. Place the handset in the telephone cradle. e. Plug the two long line cords into the wall jacks. Double check that you have not reversed the L1/L2 and L3/L4 cord connections. f. Plug the AC power cord adaptor into a standard 120V AC wall outlet. The display shows “Check Clock & ID “. Refer to the programming section to program the clock and change the extension ID. g.
INSTALLATION 5. Slide the bracket down onto the hooks and snap into place. and turning to position it in the wall mount mode. 6. Plug one of the line cord into the L1/ L2 jack at the back of the telephone. Plug the other line cord into the L3/ L4 jack. 10. Insert one end of the handset cord into the handset and the other end into the left side of the telephone. Hang the handset in the telephone cradle. 7. Plug the AC adapter power cord into the bottom of the telephone.
PROGRAMMING 1. General Programming Guidelines • Note 3: If you are already in the programming mode all the features can be programmed consecutively without pressing PROGRAM again. Press PROGRAM to enter the programming mode. The MUTE (ENTER) will light steady. The display will show: 2. Extension Number Default setting: 12 Extension Number Range: 11-22 • The VOLUME buttons are used for scrolling through the programming selections. • The MUTE (ENTER) button acts as “enter”.
PROGRAMMING 9. Press MUTE (ENTER) to select the appropriate day and proceed to programming the clock for AM/PM or 24-Hour. 3. Press MUTE (ENTER). The display shows: 4. Press VOLUME dialing mode. VOLUME to switch be10. Press tween the three choices. 11. Press MUTE (ENTER) to select the appropriate setting and proceed to programming the hour. 12. Press VOLUME to view the choice for the hour. 13. Press MUTE (ENTER) to select the appropriate hour and proceed to programming the minutes. to select the 5.
PROGRAMMING Range: Disable, 2 seconds to 30 seconds (2 second increments) 4. Press MUTE (ENTER) again. The display shows: You may choose to have the CO line ringing delayed for overflow and caller ID applications. 5. Press VOLUME to choose the setting. 6. Press MUTE (ENTER). 1. Press PROGRAM. 2. Press VOLUME until the display shows: To continue programming the remaining lines press VOLUME and then perform steps 4-6. 3. Press MUTE (ENTER). The display shows: 6.
PROGRAMMING shows: 1. Press PROGRAM. 2. Press VOLUME until the display shows: 4. Press VOLUME to choose the line( or intercom) you want to program for this feature. 5. Press MUTE (ENTER) to save. 3. Press MUTE (ENTER),The display shows: 10. Call Forward Default Setting: Range 11-22 4. Press MUTE (ENTER). The display shows: OFF When this feature is enabled (on) any intercom or transferred call you receive will be forwarded to the Speakerphone extension that you have identified. 5.
PROGRAMMING 11. Auto Mute Enable/Disable Default Setting: Disable 3. Press MUTE (ENTER). The display shows: This feature prevents unauthorized eavesdropping when someone makes a single page to you. Note: For intercom page with handsfree reply at your extension, Auto Mute must be set to Disable. 4. Press VOLUME to choose the flash length. 5. Press MUTE (ENTER) to save. 1. Press PROGRAM. 2. Press VOLUME shows: 13.
PROGRAMMING ing to the line-in-use. This feature may not be compatible with some telephone systems. You may disable line-in-use detection if you use the speakerphone as a private telephone system extension. 4. Dial the number (digi) you want to store. 5. Press MUTE (ENTER) to save. 1. Press PROGRAM. 2. Press VOLUME until the display shows: Repeat step 2 and press another speed dial button to continue programming speed dial numbers. 13.2 Storing a Caller ID Number 1.
PROGRAMMING For your reference, here is the default value list: Extension ID: 12 Call forward: Disable Ringer On/Off: “on” for each co line Ringer Type: Type 1 Delayed Ring: Disable Co Trunk Connection: Connected for each line Line Preference: CO #1 Auto-Mute: Disable Tone/Pulse dialing: Tone Dialing Flash Length: 700 mili-seconds LIU Detection: Enable Calendar: Jan 01 FR 12:00A Area Code Setting: None Speed Dialing: Empty Ringer Volume: Middle Speaker Volume: Level 4 Handset
BASIC OPERATION Fast flash • Lamp flashes fast when an intercom call is ringing at your phone. 1. Lamp (LED) Operation Line Buttons Speaker Button Off • Lamp is off when the line is not being used. Off • Lamp is off when the telephone is idle or you are using the handset. On steady • Lamp is on if the line is being used by another extension. On steady • Lamp is on if you are using the speakerphone. Wink • Lamp will “wink” to indicate the line you are talking on.
BASIC OPERATION Slow Flash • Lamp will slowly flash when you have new Telco voice messages (subscription required.) 4. Adjusting the Speaker Volume Level While using the speakerphone, you may adjust the volume level of the distant party’s voice by pressing VOLUME Fast Flash • Lamp will flash quickly when the speakerphone is ringing. . You will hear a confirmation tone when the highest or lowest volume setting is reached.
BASIC OPERATION 8. Making an Outside Call 3. Dial the telephone number. The display will show the digits you dial. After the last digit is dialed, the timer will soon begin to display the call duration: Each VT 4121 speakerphone may have four (4) outside lines programmed for direct access and dialing. 8.1 Using the Handset 1. Lift the handset. (If you have Automatic Line Selection enabled, the telephone will automatically select a line-proceed to Step 3 ). 2. Press a line button. 3.
BASIC OPERATION 2. Hang up. Press ICM. If you want to make an intercom call without autotransferring the line or simply hang up the handset and the line will remain on hold. Note1: If the telephone you are calling is busy, you will hear busy tone. If the telephone you are calling is in Do Not Disturb (DND) mode, you will hear DND tone. 11. Retrieving a Call on Hold Note 2: If you do not perform Step 3 above within approximately 10 seconds, the intercom will be released.
BASIC OPERATION (DND) mode, you will hear DND tone. Note 2: If you do not perform Step 3 above within approximately 10 seconds, the intercom will be released. 1. Lift the handset. 12.3 Using the Direct Station Buttons 2. Hang up the handset to end the call. The display will return to the idle mode. The speed dial buttons are also preprogrammed for use as Direct Station Selection (DSS) buttons. You can access extensions 11 through 22 by simply pressing the appropriate button. 13.
BASIC OPERATION 18. Conferencing A three-way conference call may consist of two (2) outside lines or one (1) outside line and two (2) extensions. 2. Dial the extension number where you will transfer the call (or press a DSS button ). For instance, if you want to transfer a call to extension 15 the display will show: 18.1 Two (2) Outside Lines While on a call on the first line: 1. Press HOLD.
BASIC OPERATION 20 answers: Note: If you have programmed AutoMute, the Mute lamp will turn on and sounds in your room will not be heard by the calling party. 1. Lift the handset or press MUTE (ENTER) (if the Mute lamp is lit). 2. Hang up to end the call. 4. Press CONFERENCE. The display shows: 19.3 Changing Signaling Modes If you have made a voice page to an extension and do not receive a reply, press ICM and the other extension will begin tone signaling to alert users in the area. 5.
BASIC OPERATION 19.5 Receiving a Voice Page to All Speakerphone Extension. service such as call waiting, 3-way calling, etc. For example, if extension 12 sends a Voice Page to all telephones in the system, the extension telephone will show: While on a line: 1. Press FLASH to obtain new dial tone. 2. Dial the new telephone number or service code. 22. Using the Pause Feature 19.6 Meet Me Answer to All Page During speed dialing you can use the Pause feature to insert a delay in a dialing sequence.
BASIC OPERATION seconds, and then dial the number again. 4. When you hear ringing, lift the handset to speak. Privacy feature allows someone else to join your conversation on the same line. To override (disable) Call Privacy: Press the line button that you are currently accessing until you hear a single tone. Note: The MUTE lamp lights steady when the Auto Busy Redial feature is activated. The SPEAKER lamp will flash slowly during dialing attempts, and quickly during dialing.
BASIC OPERATION 3. Dial the remaining numbers to be dialed in the tone mode. Note: Your telephone company may send a signal to remove the indicator light once you have retrieved your messages, or you may press ERASE twice to remove the indicator light manually. Note: When you hang up the telephone will return to the pulse dialing mode. 28. Message Waiting Light *Not all local telephone service providers send the FSK signal required to activate the Message Waiting Light.
CALLER ID OPERATION IMPORTANT: You must subscribe to Caller ID service provided by your local telephone company on each line you wish to receive call information. 2.1 To Program the Area Code 1. Caller ID Buttons 3. Press MUTE (ENTER). 4. Dial the area code. 5. Press MUTE (ENTER). 1. Press PROGRAM. 2. Press VOLUME shows: There are five (5) buttons used to access Caller ID functions: 2.
CALLER ID OPERATION caller. Other telephone companies may only provide the number of the calling party. caller ID information for subsequent ringing lines. Once you have received the information for all the ringing lines, press CID again and the display will return to the date and time mode. Note 1: When the VT 4121 is connected behind a PBX or key system, the caller ID features cannot be used. The display will first show the caller ID information for Line 1: 3.
CALLER ID OPERATION 3.5 Receiving a Call from Outside the Calling Area If a caller is outside of your Caller ID area: Where: RR 4. Reviewing Calls in the Caller List L Information for a maximum of ninetynine (99) calls will be maintained. If more than 99 calls are received, the newest call will replace the oldest call in the list. (NUMBER) (NAME) (DATE & TIME) NEW 1. Press or . The display will show the total Caller ID record number and new call number. -Index no.
CALLER ID OPERATION 6. Delete the Entire Caller ID List You can delete the entire Caller ID List by pressing ERASE while viewing the total calls/new calls display. 7. Dialing a number form the Caller ID List You can dial a number from the Caller ID list while in the review mode. 1. 2. 3. 4. Select a Line Key (L1-L4); Dial any required prefix (1); Press DIAL; The display shows the number digit by digit as it is dialed. 8.
AUX DATA PORT The Speakerphone is equipped with an auxiliary data port on the back panel as shown: Auxiliary Data Port The auxiliary data port can be used to connect any standard single line device to line 4 for basic line service. This is particularly useful for notebook PC modem connections, as well as fax machines or other single line telephone devices.
MAINTENANCE TAKING CARE OF YOUR TELEPHONE. Your VT4121 contains sophisticated electronic parts, so it must be treated with care. Avoid rough treatment Place the handset down gently. Save the original packing materials to protect your telephone if you ever need to ship it. Avoid water Your telephone can be damaged if it gets wet. Do not handle your speakerphone with wet hands. Do not install it near a sink, bathtub or shower.
WARRANTY STATEMENT WHAT DOES OUR WARRANTY COVER? • Any defect in material or workmanship. FOR HOW LONG AFTER THE ORIGINAL PURCHASE? • To the original purchaser only - ONE YEAR. WHAT WILL VTECH DO? • At our option, repair or replace your unit. HOW DO I SEND MY UNIT, IN OR OUT OF WARRANTY? • In the U.S. Call VTECH Communications customer service for Return Authorization at: 1-800-595-9511 • Properly pack your unit. lnclude any cables & accessories which were originally provided with the product.
TECHNICAL SPECFICATIONS VT 4121 Speakerphone Physical: Modular, Desk/ Wall Mounted, High/Low Angle Stand Power: Class 2 Transformer 120VAC, 60Hz, 7W 12VDC, 400MA (milliamps) Input: Output: Electrical: Function Buttons: (*) denotes button with LED 4 CO/PBX Lines, 2 Wire, Loop Start, 600 Ohms, 24/ 48VDC Dial Keys: 12 Keys, Continuous DTMF Dimensions: 237 mm long 212 mm wide 93.5 mm high Weight: 35.1 ounces (0.994 kg) Ringer Equivalence: 0.
VT 4121 4-Line Speakerphone Wall Mounting Template Use this template when wall mounting your base unit. To mark the positions of the mounting screws, hold this template against the wall, and press a pencil or pen point through the center of each crossmark. NOTE: Select a spot where you can screw into a wooden stud within the wall. The mounting screws will not hold securely in plaster or wallboard alone.
TABLE OF CONTENTS INTRODUCTION .................................................................................................. 1 Becoming familiar with your speakerphone ......................................................... 1 The display ........................................................................................................... 2 The Features ........................................................................................................ 2 Parts Check list ....................
TABLE OF CONTENTS Making an Outside Call ........................................................................................ 21 Using the Handset .......................................................................................... 22 Using the Speakerphone/Headset ................................................................. 22 Answering an Outside Call .................................................................................. 22 Using the Handset .....................................
TABLE OF CONTENTS Receiving a Call ................................................................................................... 30 Receiving a Name and Number Call .............................................................. 31 Receiving Multiple Calls ................................................................................. 31 Receiving a Number Only Call ....................................................................... 31 Receiving a Blocked Call ....................................
VTECH COMMUNICATIONS LTD. Is a trademark of VTECH COMMUNICATIONS LTD.., a member of THE VTECH GROUP OF COMPANIES. Distributed in the U.S.A. by VTECH Communications, Beaverton, OR, 97008. Copyright 1999 for VTECH COMMUNICATIONS LTD..
