User's Manual

46
Answering system
Answering system overview
If call screening is on and you want to adjust the playback volume to a
comfortable level (1-8) while it is recording messages, press
/ /-VOLUME+
on the telephone base. This volume setting is shared with message playback,
so when you play messages at volume 1, they play at a very low volume. If
you turn up the volume for playback, the call screening for the next incoming
message plays at the same volume level.
If call screening is on and you want to silence the telephone base while it is
recording messages, press
/PLAY/STOP on the telephone base. The call
screening will be on for the next incoming call.
Call screening at the handset:
If the answering system is turned on, when there is an incoming call and it is
answered by the answering system, the handset screen shows “TO SCREEN
CALL, PRESS [SELECT].” By pressing
MENU/SELECT, you can screen the call at
the handset.
Call intercept
While call screening, you can stop it manually and speak to the caller.
If the call is screened at the base, press
PHONE/FLASH or /SPEAKER on the handset to
stop recording and speak to the caller.
If the call is screened at the handset, press
PHONE/FLASH on the handset to stop recording
and speak to the caller. Then you can press
/SPEAKER to switch between the speakerphone and the handset.
Temporarily turn off the message alert tone
To temporarily silence the message alert tone:
When the telephone base is in idle mode, press any
telephone base key (except /HANDSET LOCATOR).
The message alert tone is activated again with the next
incoming message.
NOTES:
When the telephone base is in idle mode, if you press X/DELETE to temporarily silence the
message alert tone, there is a voice prompt directing you to press X/DELETE again to delete
all old messages (see Delete all old messages on page 49). If you are not going to delete all
old messages, wait at least 5 seconds to allow the telephone base to return to idle mode.
To turn off the message alert tone, see Message alert tone on page 42.
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47
Answering system
Message playback
Listen to messages
You can use either a handset or the telephone base to play messages. If
there are new messages, the system plays back only the new messages (in
chronological order). If there are no new messages, the system plays back all
old messages (in chronological order).
When playback begins, the total number of messages is announced. Before
each message, you hear the date and time it was received. After the last
message, you hear “End of messages.” If the system has less than 3 minutes
of recording time left, you hear “Less than 3 minutes to record.” If the
answering system memory is full, you hear “Memory is full.”
NOTES:
If the date and time is not set when a message is recorded, the system announces, “Time and
date not set” before the message is played. To set the date and time, see Set date/time on
page 13.
Only one handset or the telephone base can access the answering system at a time.
While a handset is on a call, you cannot play messages.
To listen to messages at the telephone base:
Press
/PLAY/STOP on the telephone base to listen
to the messages.
The system announces the number of messages, then
begins playback. The message sequence is shown on
the message window.
Press
/PLAY/STOP to stop the playback.
NOTE: If there are no messages in the answering system, when in Step 1 above, the system
announces, “You have no message.”
To listen to messages at the handset:
Press MENU/
SELECT when in idle mode to enter the
main menu.
Press
MENU/SELECT to select >PLAY MESSAGES.
The system announces the number of messages, then
begins playback. The message sequence is shown on the
handset’s screen.
Press 5 to stop the playback.
NOTE: If there are no messages in the answering system, the handset
shows NO MESSAGE and announces, “You have no message.”
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>PLAY MESSAGES
ANSWERING SYS
16 NEW MESSAGES
03 OLD MESSAGES
10:30
PM
3-DELETE 5-STOP
4-RESTART 6-SKIP
MSG #
1/16