Programming instructions

Mailboxes
3. The Telephone Ext. field contains the number entered as the mailbox number. The system presumes
that mailbox numbers and telephone extension numbers are the same. If this is not so, press Fl to
clear the field, ‘and enter the telephone extension number associated with this mailbox. Press the
RETURN key. The cursor moves to the Class of Service.
4. Enter the desired 3-digit class of service for this mailbox. COS 100 is used for standard mailboxes.
Enter 700 for the system administrator’s mailboxes. The cursor moves to Box Type.
5. Enter the desired Box Type. Use Box type 1 for subscribers’ mailboxes.
6. Press the RETURN key. The cursor reaches Name Lust.
7. Enter the last name of the mailbox owner, then press the RETURN key. This information is used for
the Dial By Name feature and care should be taken to spell the names correctly. The last name of the
mailbox may be up to 16 characters in length and must be unique. Dial By Name allows callers and
subscribers to spell the name of the destination they wish to reach instead of entering a number. In
order to make this feature easier to use, enter nicknames (e.g. Bob instead of Robert) if these names
are commonly used by business associates. MAKE SURE TO SPELL NAMES CORRECTLY. Mis-
spelling mailbox names destroys the effectiveness of the Dial By Name feature. If more than one
person has the same name, a letter or number must be entered to uniquely identify the name. Middle
initials or department names can be used for this purpose. For example, if there is one John Smith in
the Sales department and another John Smith in the Service department, enter the names as SMITH,
JOHN SERVICE and SMITH, JOHN SALES. In addition, encourage subscribers with the same name
to record their name and department when initializing their mailboxes. For example, John Smith in
the Sales department should record his name as “John Smith, Sales.” These steps ensure that sub-
scribers and callers address messages correctly.
8. Enter the first name of the mailbox owner, then press the RETURN key.
9. Enter the address and telephone number of the mailbox owner if desired. Press the RETURN key
after each entry.
10. Press the RETURN key until the cursor reaches New User Tutorial.
1 I. Enter a Y to play the New User Tutorial the first time the mailbox is used. Press N or the RETURN key
if the New User Tutorial is not to be played. The cursor moves to Out Dial Allowed.
12. Enter a Y if this subscriber is allowed to use the optional outdial feature. Press N or the RETURN key
if the subscriber is not allowed to use outdial.
13. Press the RETURN key until the cursor reaches Department.
14. Enter a 4-digit department number for this mailbox. This department number is for informational
purposes only, and has no use at the present time. The cursor moves to the Attend Ext field.
15. Enter the telephone extension number serving as attendant for this mailbox, then press the RETURN
key.
16. Do NOT enter anything in the Spell Name field. The system will fill in this field after the mailbox has
been saved if there are characters in the Name Last & First fields.
17. When all fields are complete, press the F5 key to save the screen. The system prompts for confirma-
tion. Press Y to save the information, and N to return to the screen and change something.
18. To start a new mailbox, press the F3 key, and answer Y.
3.12
NOTE: If the system is off-line, the auto-increment feature can be used when adding
mailboxes. After the screen clears, press the RETURN key. Programming for the next
Sequential mailbox will appear.
INFOSTARIVXZ
System Administrator’s Manual
revised 7191