Visioneer Strobe XP 220 Scanner User's Guide ® for Windows
Visioneer® Strobe XP 220 Scanner User’s Guide FOR WINDOWS
COPYRIGHT INFORMATION Copyright © 2007 Visioneer, Inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. The Visioneer brand name and logo are registered trademarks of Visioneer, Inc. The PaperPort® and OmniPage® brand names and logos are registered trademarks of Nuance Communications, Inc. ArcSoft PhotoImpression® is a registered brand name of ArcSoft, Inc.
TABLE OF CONTENTS i TA B L E O F C O N T E N T S Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 The Visioneer Strobe XP 220 Scanner . . . . . . . . . . . . . . . . . . . . . . . . 2 What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ii TABLE OF CONTENTS Scanning with sPDF or nPDF and Searching for Text . . . . . . . . 71 Creating a New Scan Configuration . . . . . . . . . . . . . . . . . . . . . . . . 74 Scan Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Page Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 VRS Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Advanced Settings . . . . . . . . . . . . . . . . .
TABLE OF CONTENTS iii Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141 Recalibrating and Cleaning Your Scanner . . . . . . . . . . . . . . . . . . . 141 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 146 How to Uninstall Your Scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . 149 Step 1: Uninstall the OneTouch 4.0 Scanner Software . . . . . . 149 Step 2: Uninstall the PaperPort Software . . . . . . . .
iv TABLE OF CONTENTS
Welcome Congratulations for purchasing your Visioneer Strobe XP 220 scanner. With your scanner, you can quickly scan color and black-and-white documents and place their electronic images on your computer. WHAT’S IN THE BOX Please check the contents of the box to make sure that all parts are included. If any items are missing or damaged, contact the dealer where you purchased the scanner.
2 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE THE VISIONEER STROBE XP 220 SCANNER Scanner button Alignment arrow Paper return Page feed Alignment arrow Paper return icons Connection Port (for USB and Power) Scanner Button—If a OneTouch scan is in progress, pressing the button cancels the scan and the paper comes out of the scanner. If a OneTouch scan is not in progress, pressing the button opens the OneTouch 4.0 window so you can adjust the scanner settings.
WHAT YOU NEED 3 WHAT YOU NEED An IBM-compatible Pentium 4 PC, or AMD equivalent with: ■ A CD-ROM drive ■ An available Universal Serial Bus (USB) port; 1.1 or 2.
4 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE Installing Installation is a quick, three-step process: ■ Install the PaperPort software and scanner driver ■ Connect the power supply and USB cable ■ Calibrate the scanner BEFORE YOU BEGIN ■ If your computer has AntiVirus or AntiSpyware software running, you may see messages during installation asking you to allow the installation to proceed.
STEP 1: INSTALL THE SOFTWARE STEP 1: INSTALL THE SOFTWARE Note: You must install the software before connecting the scanner to your computer. Otherwise, the correct driver software for your scanner will not be installed and it may not work properly. To install the software: 1. Start Microsoft Windows and make sure no other applications are running. 2. Insert Disc 1 into your computer’s CD-ROM drive.
6 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE When the CD starts, the Visioneer Installation window opens automatically. 3. On the Main Menu, click Install Products. The next window lists the software that is available to install on your computer. 4. Select Nuance® PaperPort®, Scanner Driver, and OmniPage Pro. 5. Click Install Now. The PaperPort software will load first.
STEP 1: INSTALL THE SOFTWARE 7 6. The Select Language window opens for the PaperPort software. Click the drop-down menu arrow and select the language you want to use. Click OK. The first PaperPort Installation window opens. 7. On the PaperPort Welcome window, click Next. Installing PaperPort will uninstall any existing version of PaperPort and will install the newer version while retaining all of your previous PaperPort files. 8.
8 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 14. The Welcome to the OneTouch 4.0 Setup Wizard opens. 15. Click Next. 16. On the Visioneer License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation will terminate and the scanner driver will not be installed.
STEP 1: INSTALL THE SOFTWARE 9 17. Click Next. The next window lists the choices of the drivers that you can install for your scanner. 18. Select the option you want. Note: If your computer is running Windows XP or Vista, Microsoft’s Windows Image Acquisition (WIA) interface for scanning is always available, regardless of your selection on this window. WIA is only available on computers running Windows XP or Vista. ■ OneTouch 4.0 Scan Environment + TWAIN Driver—This is the recommended installation.
10 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE Note: If you decide to change the scanner’s installed drivers later on, you must first uninstall the drivers the scanner is currently using. See the section “How to Install Another Driver” on page 150. 19. Click Next. During installation you will see this window asking you to select one of the images for your Color Space setting. The Color Space setting sets the gamma value for the scanner so scanned items look good on your monitor.
STEP 1: INSTALL THE SOFTWARE 11 21. STOP when you see the “Complete the installation by connecting your hardware” window. Do NOT click on OK yet. Leave the window open and proceed to the next section, “Step 2: Connect the Power Supply and USB Cable” on page 12. Reminder: If your computer is running AntiVirus or AntiSpyware software, you may see messages asking you to allow installation. Select the option to allow installation to proceed.
12 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE STEP 2: CONNECT THE POWER SUPPLY AND USB CABLE You may now connect the scanner’s power supply and USB cable. The USB cable plugs into any available USB port on the computer. Check your computer’s manual for USB port locations. Note: You can connect the scanner to your computer while the computer is running. You do not have to shut down your computer. Attach a Plug Adapter to the Power Supply 1. You received three plug adapters with your scanner.
STEP 2: CONNECT THE POWER SUPPLY AND USB CABLE 13 Attach the USB Y-Cable to the Power Supply and Connect the Computer The cable provided with the scanner is called a USB “Y-cable,” and you will need to connect it to the scanner, computer, and power supply. USB Y-Cable. Scanner Connector. Plugs into the port on the back of the scanner. Power Jack. Plugs into the power supply. USB Connector. Plugs into the computer. 1.
14 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE The USB symbol, as seen in the above diagram, identifies the location of the USB port on your computer. If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into the connection. You can also connect the scanner to a USB hub. The USB hub must have its own power supply already plugged into an electrical outlet. If you are using Windows XP Service Pack 2, and have plugged the USB cable into a USB 1.
STEP 3: CALIBRATE THE SCANNER STEP 3: CALIBRATE THE SCANNER 1. After the computer loads the appropriate software to run the scanner, the Found New Hardware Wizard window opens. 2. You will need the calibration page that you received with your scanner for the calibration process. The calibration page is in a plastic storage bag. Remove the calibration page from its plastic storage bag. 3.
16 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 5. The Calibration window opens. 6. Insert the calibration page into the page feed in the direction of the arrows on the page. The scanner grabs the page and feeds it through the scanner. The scanner will pass the page back and forth several times. Do not remove the page until calibration is finished. 7. When calibration is complete, the calibration page will back out of the scanner.
STEP 3: CALIBRATE THE SCANNER 17 Note: If the page does not back out of the scanner, the calibration may not have finished properly. Remove the page and complete the installation of your scanner, then see the section, “Recalibrating and Cleaning Your Scanner” on page 141 to run the calibration again. 8. Remove the page and replace it in its plastic bag. Do not discard the calibration page. You may need it periodically to calibrate the scanner to keep it operating at peak performance. 9.
18 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 11. When you are certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window and click OK. 12. Now click Close on the Installation Complete window. Additional windows may briefly appear as the software installation process continues.
STEP 3: CALIBRATE THE SCANNER 19 that may be installed, please see the Scanner Readme file on the CD. See the section “View the User Guides” on page 22 to open the Readme file. 13. If you also selected the full OmniPage Pro software for installation, a window then tells you to insert the second CD to install it. Note: The OmniPage Pro software provides additional OCR features for your scanned documents. To install OmniPage Pro: 1. Click Exit Disc 1 and remove Disc 1 from the CD-ROM drive. 2.
20 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE ADDITIONAL APPLICATIONS FOR YOUR SCANNER Your scanner includes free, additional applications on the installation CD. To install the additional applications: 1. Return to the Main Menu and click Install Products again. 2. Select the additional applications you want to install.
ADDITIONAL APPLICATIONS FOR YOUR SCANNER 21 ■ ArcSoft PhotoImpression is a set of software tools for enhancing your scanned photos. You can use PhotoImpression to change a photo’s brightness and contrast, sharpen the image, change its color tones, remove red-eye from pictures of faces, and crop and resize the image. PhotoImpression works with digital photos directly from a camera, as well as photos scanned with your Visioneer Strobe XP 220 scanner.
22 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE VIEW THE USER GUIDES The Installation CD also contains User Guides for your scanner and for all the software you received with it. To view the user guides: 1. On the Main Menu, click User Guides. 2. The Visioneer User Guides window opens. Use this window to view and save the User Guides you want.
VIEW THE USER GUIDES 23 The User Guides are in Adobe® Acrobat® PDF format. The CD also includes a free copy of Acrobat® Reader® in case your computer does not have it already installed. The Scanner Readme file is in HTML format and will open in any standard browser. If you need to, click Acrobat Reader to install it now. Follow the instructions on the installation windows.
24 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE REGISTER YOUR SCANNER Registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: 1. Right-click on the OneTouch icon in the Windows Notification Area (at the bottom right corner of the screen). 2. Choose Check for Online Updates from the pop-up menu. The OneTouch Icon. 3.
REGISTER YOUR SCANNER 25 Scanning You have several different scanning options with your Visioneer Strobe XP 220 scanner. Each method scans equally well, so use the one appropriate for the item you are scanning. ■ OneTouch—Your scanner uses Visioneer’s AutoLaunch technology that senses when a document is inserted into the page feed and starts the scanning. You simply insert a document into the scanner and it is automatically scanned using predefined settings from the OneTouch software.
26 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE SCANNING BASICS SCAN A DOCUMENT Note: Always remove any staples or paper clips from documents before inserting them into the scanner. Staples and paper clips can jam the feed mechanism and scratch the internal components. Also remove any labels, stickers, or Post-It™ notes that may come off during the scanning process and get stuck in the scanner. Misuse as described here will void your scanner’s warranty. To scan a document: 1.
SCANNING BASICS 27 PAPER RETURN OPTIONS The position of the Paper Return determines the path of the scanned document. You can set the paper return to feed the document back towards you, or straight through the scanner. ■ To have the scanned document returned back towards you, move the Paper Return to the Down position. ■ To feed a document straight through the scanner, move the Paper Return to the Up position as shown below.
28 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE SCAN A PHOTO The photo sleeve you received with your scanner is for scanning photographs. To scan a photo using the photo sleeve: 1. Separate the clear plastic sleeve from the paper backing and slide the photo into the sleeve so it fits snugly at the corners. 2. Now insert the photo and sleeve into the scanner’s page feed with the clear plastic and image facing up.
SCAN USING ONETOUCH 29 SCAN USING ONETOUCH 1. Align the document between the alignment arrows and insert it, face up, into the page feed slot. 2. The AutoLaunch technology senses that a document is inserted into the page feed and starts the scanning. The scanner rollers will grab the top edge of the paper and begin to scan and feed the document through the scanner. Note: You can turn the AutoLaunch feature off. See the section, “How to Turn AutoLaunch Off/On” on page 152. 3.
30 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE CHECK OR CHANGE SCAN SETTINGS BEFORE SCANNING Press the button on the side of the scanner. The OneTouch Panel opens with the description of the current settings for the scanner. The icon indicates the Destination Application, in this case PaperPort. The text shows the current settings for scanning. The OneTouch Properties window also opens so you can choose new settings before scanning.
THE ONETOUCH PANEL 31 THE ONETOUCH PANEL Use the OneTouch Panel when you want to change the scan settings or reset the scanner’s hardware properties. If AutoLaunch is off, you can also scan from the OneTouch Panel. See the section, “Scan from OneTouch when AutoLaunch is Off ” on page 158. 1. To open the OneTouch Panel, press the button on the side of the scanner, or click the OneTouch icon. The OneTouch Icon. 2. The OneTouch Panel opens with the details of the current settings. 3.
32 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE THE ONETOUCH PROPERTIES WINDOW The OneTouch Properties window lists available scan settings and is where you select new settings. It also contains special scanning features such as scanning and burning to a CD, scanning and converting text directly into an HTML web page, and scanning with Optical Character Recognition (OCR) which turns a scanned image into text you can edit.
THE ONETOUCH PROPERTIES WINDOW 33 The settings on the OneTouch Properties window are: Select Destination—The list of Destination Applications that can open to display the scanned image. To configure the list of available applications, click the Options tab at the top of the dialog box and select the desired options. See “Selecting Options for the OneTouch Properties Window” on page 35 for more information. To make sure all your computer’s Destination Applications are linked to OneTouch 4.
34 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE Select Format—A set of file formats for the scanned image. The formats are based on the type of Destination Application you select. This example shows the formats that apply to Microsoft Outlook. The icon names indicate their file types. See “Selecting Format Options” on page 51 for more about the formats. Options tab—Switches to the view for choosing options related to the selected Destination Application.
THE ONETOUCH PROPERTIES WINDOW 35 SELECTING OPTIONS FOR THE ONETOUCH PROPERTIES WINDOW The OneTouch Options determine the types of Destination Applications available on the window, as well as the location of the files of your scanned items. To select options: 1. Open the OneTouch Properties window and click the Options tab. Options tab. 2. Select options as described below. Show All Destinations—This option selects all the Destination Application categories.
36 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE Select Destinations—Select this option to individually choose the types of applications to include in the list of Destination Applications. Check the boxes for the type of application to include. ■ Document Management includes PaperPort and other applications for processing and keeping track of your scanned documents. ■ Image Editors include Microsoft Paint and other drawing and graphics applications.
THE ONETOUCH PROPERTIES WINDOW 37 Create copies of scanned documents—Sometimes the image of a scanned document is only saved as a temporary file until its Destination Application is finished using it. In those cases you may want an additional, permanent copy saved on your hard drive. For example, if you scan a picture to an email application, the scanned image is saved as a temporary file, then attached to the email, and the email is sent. Later, the temporary file of the scanned picture is deleted.
38 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE The following example shows the folders when the selections are Group items by type and Group items by month. 4. Click Apply and then click the PaperIn tab to see the new settings on the OneTouch Properties window. 5. Click OK to save the options and close the window.
SELECTING NEW ONETOUCH SCAN SETTINGS 39 SELECTING NEW ONETOUCH SCAN SETTINGS The OneTouch settings consist of a Destination Application, a Scan Configuration, and a Document Format. The OneTouch Properties window is where you select these three elements. Select a format for the scanned image. Select a software application as the destination to send scanned documents. Select a configuration for scanning the item. To select new settings for the scanner: 1.
40 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 2. From the Select Configuration list, select a scan configuration. To scan in color, select one of the configurations indicated by the small color icon, such as the Color Document configuration. To create your own scan configurations see “Creating a New Scan Configuration” on page 74. 3. Select a Format option. The available options apply to the Destination Application you select.
SELECTING NEW ONETOUCH SCAN SETTINGS 41 SETTING DESTINATION APPLICATION PROPERTIES The different types of Destination Applications have various properties that you can select. 1. On the OneTouch Properties window, click a Destination Application. 2. Click the Properties button. Click a Destination Application. Click the Properties button. A OneTouch 4.0 Link Properties dialog box opens for the type of Destination Application you selected, and the available options are for that type of application.
42 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE PAPERPORT PROPERTIES These properties apply to PaperPort, and are for designating the folder to receive your scanned items. 1. Select the PaperPort folder where you want the file of the scanned image to be located. 2. Click OK. 3. Click OK or Apply on the OneTouch Properties window. When PaperPort opens after you finish scanning, the thumbnails of your scanned documents are on the Desktop in that folder.
SELECTING NEW ONETOUCH SCAN SETTINGS 43 TEXT DOCUMENTS PROPERTIES These properties apply to Microsoft Word, Microsoft Excel®, and the other applications indicated by their icons in the list. The properties apply to the Optical Character Recognition (OCR) settings for the applications. 1. Click in the OCR settings boxes for the options you want. The options will apply to all the applications in the group.
44 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE The Add Text Based Link dialog box opens. 3. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. 4. Select the icon in Step 3 of the dialog box. That is the icon that will appear in the OneTouch Destination List. 5.
SELECTING NEW ONETOUCH SCAN SETTINGS 45 IMAGE DOCUMENTS PROPERTIES These properties apply to Microsoft Paint and other image processing applications. 1. Click in the Color document handling settings boxes for the options you want. The options will apply to all the applications in the group. Convert Bitmaps using Screen Resolution—Use this option to ensure that an image will fit on the computer’s screen.
46 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 2. To add another application to the list, click the Add Application button. See the steps on page 43 to add an application to the list. 3. Click OK. 4. Click Refresh on the OneTouch Properties window. 5. Click OK or Apply on the OneTouch Properties window.
SELECTING NEW ONETOUCH SCAN SETTINGS 47 STORAGE PROPERTIES These properties apply to the special Destination Application named Transfer to Storage, indicated by the folder icon. This Destination Application is designed for archiving documents with your scanner.
48 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 2. Click the Browse button to specify the location to store the scanned documents, or type a location directly into the box. If you are scanning to a shared network drive, it must be a mapped drive. For more information about mapped drives, see your network administrator. 3.
SELECTING NEW ONETOUCH SCAN SETTINGS 49 EMAIL PROPERTIES These properties apply to email applications so you can specify the folder for documents you want to attach to an email message. Microsoft Outlook® will accept direct attachment of documents to a blank email message as soon as scanning is finished, but other email applications may not.
50 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 3. If you need to change your email client, or any other internet options, click the Internet Options button. The Windows Internet Options Control Panel opens. Click the Programs tab and choose a new email client from the Email list. These are the standard Windows Internet options. Please see your Windows documentation for more information about Internet options.
SELECTING NEW ONETOUCH SCAN SETTINGS 51 SELECTING FORMAT OPTIONS The Format options that you select determines the file format of the scanned document. Appropriate format options are file types available for the type of Destination Application selected. The available options are for images and text. Image Formats. Text Formats. The Text Formats are for text file types. The names of the formats indicate their file types. See “Text Formats” on page 53 for details.
52 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE used to put multi-page documents on web sites as PDF-readable files. As with the JPEG option, the PDF format can be reduced in size or quality. To select a JPEG or PDF file size: 1. Select JPG or PDF as the format. 2. Right-click on the JPG or PDF icon. A menu opens. 3. Choose the file size/image quality option for your scanned images. Minimize Size—Smallest file size, lowest image quality. Normal—Medium file size, some loss of image quality.
SELECTING NEW ONETOUCH SCAN SETTINGS 53 TEXT FORMATS Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text. See “Scanning with Optical Character Recognition (OCR)” on page 57. Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet.
54 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE Example menu for the TEXT format when the Destination Application is Microsoft Word. Example menu for the TEXT format when the Destination Application is a Storage location. 3. Choose the file type that you want for the text format. Your selection of a file type pertains only to the Destination Application currently selected on the OneTouch Properties window.
SELECTING NEW ONETOUCH SCAN SETTINGS 55 Comma Delimited—The .csv file format; used for database or spreadsheet data with fields separated by commas. When the document is converted into editable text by the OCR process, the fields are maintained so you can copy and paste them to a database or spreadsheet application. Excel Spreadsheet—The .xls file format used by Microsoft Excel. HTML Document—The .htm file format used to create web pages. Searchable PDF—The .sPDF file format used by Adobe Acrobat.
56 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE Use MRC for documents with harder-to-read text or lower-quality graphics to get the best possible scan output image. The Use MRC option is available for sPDF and PDF. 4. To change the OCR settings, choose OCR Options. The OCR Options provide a series of selections for the OCR feature when you scan text. See “Selecting OCR Options” on page 58 for details. Note that the OCR Options settings apply to all Destination Applications.
SELECTING NEW ONETOUCH SCAN SETTINGS 57 SCANNING WITH OPTICAL CHARACTER RECOGNITION (OCR) Optical Character Recognition (OCR) converts text and numbers on a scanned page into editable text and numbers. You can then work with the text and numbers to edit, spellcheck, change font or type size, sort, calculate, and so forth. Note: Visioneer recommends that all OCR processing use the original factory settings for OCR scanning that came with your scanner.
58 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE SELECTING OCR OPTIONS The software you installed for your scanner includes a set of advanced OCR options integrated with OneTouch 4.0. Note: The OCR options apply globally to all the OneTouch Destination Applications that perform OCR. For example, if you select the OCR options for Adobe Acrobat, they also apply to WordPad. Note: The PaperPort and OmniPage applications that you received with your scanner also have OCR capabilities.
SELECTING NEW ONETOUCH SCAN SETTINGS 59 THE OCR TAB The options shown on the OCR tab window are for spellchecking scanned text, replacing missing or unrecognized characters, and setting the speed and quality levels of the OCR processing. 1. Choose the options you want from the OCR window. Languages in Document—Click on the language(s) in list that correspond to the languages in the documents to be scanned. You can click on multiple languages.
60 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE guess”, and so on. This option tells the OCR engine to look through the dictionary to validate its best guess for the letters in that word; if its best guess is not in the dictionary, it checks for the second-best guess, and so on. For example, if the word “house” appears in the original document but the OCR engine is 75% sure that the “o” is actually an “a”, the finished document would have the word “hause”.
SELECTING NEW ONETOUCH SCAN SETTINGS 61 English Legal, English Medical, French Legal, French Medical, German Legal, and German Medical. Select the appropriate dictionary for the OCR engine to use to validate the scanned text. Reject Character—This is the character that the OCR process inserts for an unrecognizable text character. For example, if the OCR process cannot recognize the J in REJECT, and ~ is the reject character, the word would appear as RE~ECT in your document.
62 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE CREATING YOUR OWN DICTIONARIES You can create multiple dictionaries for your personal use. For example, you might have different dictionaries for separate work projects, especially if each project uses different acronyms and terminology. To create a personal dictionary: 1. Open any word processing program, such as Microsoft Word, WordPad, or Notepad. 2. Create a new document in the word processing program. 3.
SELECTING NEW ONETOUCH SCAN SETTINGS 63 7. The User Dictionary Files window opens and shows the available dictionaries. MyDictionary is an example of a user dictionary. 8. Click Add New. The Add New User Dictionary window opens. 9. Click the drop-down arrow for Files of type and choose Text Files (.txt).
64 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 10. Select the file you just created for your user dictionary and click Open. In the example above, the file is named USERDIC1. 11. The text file now appears on the list of user dictionaries that you can use for spellchecking. 12. Select a dictionary and click Set As Current to set it as the current dictionary for spellchecking. The label [current] is added to the name.
SELECTING NEW ONETOUCH SCAN SETTINGS 65 EDITING USER DICTIONARIES Once a dictionary has been added to the list of user dictionaries, its list of words can be edited. To edit a user dictionary: 1. On the Add New window, select the dictionary to edit and click Edit. The Edit User Dictionary window opens. It lists the words currently in the dictionary. The following example shows the words OmniPage and OneTouch are in the user dictionary named MyDictionary. 2.
66 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 3. To import a list of words from another text file, click Import. The Import Contents of User Dictionary window opens. 4. Select the file that has the words you want to add to your user dictionary. Importing will add the entire list of words in a file to the user dictionary. 5. Click Import. The file’s words will be added to your user dictionary list.
SELECTING NEW ONETOUCH SCAN SETTINGS 67 6. To export a user dictionary so it can be used by another program, select the dictionary on the User Dictionary Files list and click Export. The Export User Dictionary window opens. 7. Select the dictionary file to export and click Save. The file is exported as a formatted dictionary with the .ud filename extension so it can be opened by other programs.
68 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE THE FORMAT TAB The options on the Format tab window are for setting the input and output formats for the scanned documents. 1. Click the Format tab and choose the options you want for both the input and output formats. Input Format Options ■ Automatic—Choose this option to let the OCR process determine the format of the pages.
SELECTING NEW ONETOUCH SCAN SETTINGS 69 documents with words or numbers in columns if you do not want them placed in a table or decolumnized or treated as separate columns. ■ Multiple Columns, no Table—Choose this option if some document pages contain text in columns and you want it kept in separate columns, similar to the original layout. If table-like data is encountered, it is placed in columns, not in a gridded table.
70 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE ■ Flowing Page (FP)—This format preserves the original layout of the pages, including columns. This is done wherever possible with column and indent settings, but not with text boxes or frames. Text will then flow from one column to the other, which does not happen when text boxes are present. ■ True Page (TP)—This output format uses absolute positioning on the page to keep the original layout of the pages, including columns.
SELECTING NEW ONETOUCH SCAN SETTINGS 71 SCANNING WITH SPDF OR NPDF AND SEARCHING FOR TEXT Searchable PDF (sPDF) and Normal PDF (nPDF) are special forms of an Adobe PDF file. sPDF converts scanned text into the PDF format with text search and OCR capabilities. nPDF has those same features, plus you can edit the text in an nPDF image if you have a PDF editing program.
72 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE Note: Not all Destination Applications have the sPDF and nPDF options. Microsoft Word, for example, does not have them as scanning options. The settings now show your page format selection. The page format icon is now set to sPDF. 5. Right-click on the text icon again and choose one of the image quality settings, Minimize Size, Normal, or Maximize Quality. 6. Choose a Scan Configuration. 7. Click Apply or OK. 8.
SELECTING NEW ONETOUCH SCAN SETTINGS 73 10. From the Adobe Acrobat File menu choose Open, and open the file you just scanned. 11. From the Adobe Acrobat Edit menu choose Find. The Find dialog box opens. 12. Enter the text you want to find, and click the Find button. See the Adobe Acrobat user manual for more about finding text in a PDF file, or about editing PDF text.
74 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE CREATING A NEW SCAN CONFIGURATION The scan configurations are where you select the scanning resolution, brightness, mode (color, black&white, or grayscale), and a number of other settings. The Scan Configurations. The Lock Icon. Click New to create a new Scan Configuration. Note the lock icon on the preset configurations. Although you can unlock and edit the preset configurations, we recommend that you leave them locked, and only add new configurations.
CREATING A NEW SCAN CONFIGURATION 75 text editing applications. Thus, you can create specific sets of scan configurations for specific functions and they appear only when appropriate. 3. Click the New button. If you want to start from the settings of another configuration, select the configuration, then click the Copy button. The Scan Configuration Properties dialog box opens.
76 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE SCAN SETTINGS 1. On the Scan Configuration Properties dialog box, type a name. Type a new name for the configuration. If the configuration is locked, click the lock to unlock it. The icon becomes a key as shown here. Select the scan mode and drag the slider to set the resolution. Drag the sliders to set the Brightness and Contrast.
CREATING A NEW SCAN CONFIGURATION 77 Resolution—Drag the slider to the right or left to adjust the dots per inch (dpi) of the resolution. The maximum resolution is 600 dpi; the minimum is 50 dpi. The higher the dpi setting, the sharper and clearer the scanned image. However, higher dpi settings take longer to scan and produce larger files for the scanned images. Brightness and Contrast—Sometimes an item is scanned with the brightness and contrast set too light or too dark.
78 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE PAGE SETTINGS 1. Click the Page Settings tab to select page settings. Click to toggle between inches and millimeters. Size—Click Standard, click the menu arrow and choose a page size from the list, or click Custom and enter the horizontal and vertical page dimensions in the boxes. The maximum size is 8.5" by 14". The units of measurement can be inches or millimeters. Click the name of the units, inches or millimeters, to toggle between them.
CREATING A NEW SCAN CONFIGURATION 79 Note: The VRS Settings window also has an option to autocrop a document. If you select that setting, then AutoCrop to Original is also selected so you’ll know that option is active. To turn off autocropping, uncheck the option on the VRS Settings window. ■ Reduce Moire Patterns—Moire patterns are wavy, rippled lines that sometimes appear on the scanned images of photographs or illustrations, particularly newspaper and magazine illustrations.
80 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE ■ Color Filter—Color filter is the ability of your scanner to automatically remove a color from a scanned item. For example, if you are scanning a letter with a red watermark, you can choose to filter out the red so the scanned letter just shows the text and not the red watermark. Color filter applies to Black&White or Grayscale Mode. The original with a red watermark over black text. 2. Click OK or Apply. The scanned item with the red filtered out.
CREATING A NEW SCAN CONFIGURATION 81 VRS SETTINGS 1. Click the VRS Settings tab. Click the drop-down arrow to choose the type of VRS settings. A Note About VRS™: The scanner software you installed includes a version of the Kofax® VirtualReScan® (VRS) application known as Visioneer OneTouch with Kofax VRS Technology. This application has a set of features for improving and enhancing the quality of scanned documents, especially documents that would usually produce poorer quality images.
82 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 2. Click the drop-down arrow to choose the type of VRS settings you want to use for the new scan configuration. The options are: ■ Do not use VRS processing—Scanning will not use the VRS processing. ■ Default settings—Automatically selects the AutoCrop and AutoDeskew options because your Visioneer Strobe XP 220 scanner can use these two VRS options with any scan mode (Black&White, Grayscale, and Color).
CREATING A NEW SCAN CONFIGURATION 83 image. The DeSpeckle option identifies these spots and removes them. DeSpeckle is only available for Black&White scan configurations. ■ Get VRS Pro—Click this button to link to the VRS Web Site. You can then upgrade your scanner’s VRS software to include the VRS Professional Features shown at the bottom of the window.
84 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE VRS SCAN CONFIGURATIONS When you select VRS options for a scan configuration, the OneTouch Panel and the OneTouch Properties window both show the VRS icon as a reminder. The VRS icon on the top of the OneTouch Panel and on the scan configuration remind you that the scan will use the VRS settings. The summary of the scan settings also indicates VRS settings.
CREATING A NEW SCAN CONFIGURATION 85 ADVANCED SETTINGS 1. Click the Advanced Settings tab. The options of the Advanced Settings tab are for the Color or Grayscale scanning mode. Saturation is the strength or purity of a color, hue is the color your eyes see as reflected from the image, and gamma controls the brightness of the midtones of the color. 2. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings. 3.
86 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE DEVICE SETTINGS A Device Settings tab appears on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer, fax application, or other device. You use the options on the Device Settings tab to select settings for the device. 1. Click on the Device Settings tab.
CREATING A NEW SCAN CONFIGURATION 87 Collate copies—If you are printing more than one page, collate the copies. Enter the number of copies in the Copies box. Advanced—Click to see additional settings for the device. The dialog that opens is specific to the device. For example, if the device is your printer, the dialog box is your printer’s setup settings. 2. Click OK or Apply.
88 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE SHAREPOINT SETTINGS SharePoint icon. Your scanner’s software includes a link to Microsoft’s SharePoint application so you can automatically store scanned documents on a server set up to run SharePoint. When you select SharePoint as the Destination Application, the Scan Configurations dialog box will include the SharePoint tab.
CREATING A NEW SCAN CONFIGURATION 89 The file name formats are: {USER}, {seq}.{ext}—File names begin with your user name (that you use to sign on to the SharePoint server), followed by the sequential number of the scanned document, and then the extension for the type of file. Examples: JohnDoe0001.pdf, JohnDoe0002.pdf, JohnDoe0003.pdf... and so on. {USER}, {Y.M.D H.M.S}.
90 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE reset the count, click in the count box and type a 1. You can also start the count at a different number. For example, to start the count at 100, click in the box and type 100. 2. Click OK or Apply. Note: The sequence numbers include zeros at their beginning—such as 0001, 0002, 0003—to improve the appearance and alignment of the filenames when they appear in columns. The initial zeros also help you find a filename quickly when the names are sorted.
CREATING A NEW SCAN CONFIGURATION 91 STORAGE OPTIONS (ARCHIVE) A Storage Options tab is on the Scan Configurations dialog box when the selected Destination Application is set as Transfer to Storage. You use the options on this tab to select where you want to save your scanned items for storage when scanning with that particular Scan Configuration. Note: The selections you make using the Storage Options tab override the storage options that apply to the Storage Properties.
92 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE are created for each month and week so you can keep track of when you scanned the documents. Type refers to the file type selected as the Format on the OneTouch Properties window. By default, the location of the archived documents is at C:\Documents and Settings\\My Documents\My OneTouch Archive then in a folder based on your selection for the Storage Layout.
CREATING A NEW SCAN CONFIGURATION 93 EDITING OR DELETING SCAN CONFIGURATIONS Note: Your scanner comes with a number of configurations pre-set at the factory. To ensure that your scanner will always have a set of correct scan configurations, do not delete the pre-set configurations. We also recommend that you keep those configurations locked so they are not inadvertantly deleted. That way, you will always have the factory-settings available.
94 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 4. To edit the configuration, click the Edit button. The Scan Configuration Properties dialog box opens for that configuration. You can make changes to a configuration, but for the changes to be saved, the configuration must first be unlocked. Click the lock icon to unlock the configuration. Clicking it toggles between locking and unlocking the configuration. The Key icon indicates the configuration is unlocked.
CREATING A NEW SCAN CONFIGURATION 95 CONFIGURE BEFORE SCAN You can set up the scanner so that, when you insert a page or click the icon on the Button Panel, a different scanning interface opens before the scanning starts. You can then use the interface to select new settings or scanning options. To set up the scanner for this capability, you select Configure Before Scan as its Scan Setting.
96 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE Select Configure Before Scan. Right-click on Configure Before Scan to get the menu, and choose the interface to use for scanning. 3. Right-click on Configure Before Scan and choose an interface to use for configuring before scanning. TWAIN—The TWAIN Interface opens for you to make changes prior to scanning. See “Scanning from the TWAIN Interface” on page 119. WIA—The Windows Image Acquisition Interface (WIA) opens for you to configure the scanning.
CREATING A NEW SCAN CONFIGURATION 97 TO SCAN USING CONFIGURE BEFORE SCAN The following example shows how to use Configure Before Scan to scan from the TWAIN Interface. The steps to scan from the WIA Interface are similar. To scan using Configure Before Scan: 1. Align the document between the alignment arrows and insert it, face up, into the page feed slot. 2. The scanner rollers will grab the top edge of the paper, but then the scanning will stop while the TWAIN Interface opens.
98 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 3. Select the settings you want such as Color Mode to scan in color, resolution in dpi, and brightness. See the section, “Using the TWAIN Interface to Scan” on page 123 for a description of all the TWAIN scanning options. 4. Click the Scan button when you’re ready to scan. The rollers will feed the page through the rest of way and scan it with the new settings.
CREATING A NEW SCAN CONFIGURATION 99 CANCELING A CONFIGURE BEFORE SCAN 1. Click Cancel in the scanning progress window. 2. The following window will open asking if you want to cancel the entire job. Yes—Scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN interface will close and you can restart your scan from the beginning. Choose Yes if the TWAIN scan settings are incorrect for your current scanning batch.
100 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE SCAN AND BURN TO A CD If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature is available only on computers running Windows XP or Vista. To scan and burn to a CD: 1. Put a blank CD into your computer’s CD Drive. 2. Open the OneTouch Properties window. 3. Select Burn to CD as the Destination Application.
SCAN AND BURN TO A CD 101 6. Start scanning a page. When scanning is finished, a bubble message on the screen tells you that files are waiting to be burned to the CD. 7. Open the OneTouch Properties window and make sure that the Burn to CD Destination Application is still selected and click the Properties button. The OneTouch 4.0 Link Properties window opens. 8. Make sure a CD is in the CD burner. 9. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD.
102 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE Note: When scanning items to burn to a CD, you should always use one of the factory-set default configurations, or a custom configuration specifically set up for CD burning. The default configurations are already set up to send the scanned images to the proper storage location where the Windows XP and Vista CD writing wizard can find the files to burn to the CD.
SCANNING WITH EVENT FORWARDING 103 SCANNING WITH EVENT FORWARDING If you want to specify an application to use for scanning at the start of the process, you can use event forwarding. The scanner will feed in the first page, but will then stop until you select the application to use. After you select the application, its interface will open and you can use it to continue with the scanning. To scan with event forwarding: 1. Open the OneTouch Properties window. 2.
104 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 5. Start scanning a page. A dialog box opens for you to select the application to use for scanning. 6. Select the application in the box and click OK. Now the application you selected opens and you can continue the scanning from that application’s TWAIN interface.
CREATING AN HTML WEB PAGE FROM YOUR SCANNED DOCUMENTS 105 CREATING AN HTML WEB PAGE FROM YOUR SCANNED DOCUMENTS If you scan a document, whether a single page or multiple pages, you can have the pages converted directly to HTML-formatted pages for posting directly to your web site. Those pages are then viewable by visitors to your web site without the need for any internet plug-ins or other special processing. This is, essentially, from your scanner to a webready format in one automatic step.
106 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 4. Choose a Scan Configuration that has the settings for the image on the HTML page. For example, if you want the image to be in color on the HTML page, choose a color configuration. 5. Click Apply or OK. 6. Scan your document. When scanning is finished, the document is first converted to editable text using the OCR process, and then is converted into an HTML format. Microsoft Internet Explorer then opens showing your converted page.
TRANSFERRING SCANNED DOCUMENTS TO STORAGE 107 TRANSFERRING SCANNED DOCUMENTS TO STORAGE With the Transfer to Storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any other way. If you choose a text format for the file format, the documents are also automatically converted by the OCR process into editable text and numbers before being stored. To scan and transfer to storage: 1.
108 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 4. Choose a Scan Configuration for the documents you want to archive. 5. Click Apply or OK. 6. Now scan the documents. Your scanned pages are stored in the location that you specified on the OneTouch 4.0 Link Properties window. Your scanned documents will be stored at this location.
TRANSFERRING SCANNED DOCUMENTS TO STORAGE 109 TO USE OCR BEFORE TRANSFERRING TO STORAGE If the documents you want to transfer to storage are text documents or spreadsheets, you can have them converted by the OCR process prior to being stored. 1. Open the OneTouch Properties window. 2. Select Transfer to Storage as the Destination Application. 3. Choose a text format as the file format. 4. Right-click on the text format icon and choose the file format for the scanned documents. 5.
110 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE SCANNING TO MULTIPLE FOLDERS When archiving documents with the Transfer to Storage option, you can scan them to multiple folders. For example, one folder might be for “Business Receipts,” a second folder might be for “Personal Receipts,” and a third folder might be for “Annual Receipts.” To scan to multiple folders, you create multiple scan configurations with Transfer to Storage as the Destination Application.
SCANNING TO MULTIPLE FOLDERS 111 5. To help you remember which folder it is, give the new configuration a name that indicates the folder name, such as “Storage for Business Receipts.” 6. Click the Scan Settings, Page Settings, and Advanced Settings tabs, and select the settings you want. 7. Click the Storage Options tab. 8. Click the Browse button. 9. Select the folder you created for storing the scanned documents.
112 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 10. Click OK. The selected folder will now be set as the Storage Location, such as “Business Receipts.” 11. Click OK. The new configuration is now listed as a Transfer to Storage configuration. 12. Repeat the process to create additional new configurations, such as one named “Storage for Personal Receipts.” 13. Make sure to designate separate folders as the Storage Locations for each new configuration.
SCANNING TO MULTIPLE FOLDERS 113 You will now have multiple configurations set up for the Transfer to Storage destination, and each configuration scans documents to a separate folder. The new configurations apply to the Transfer to Storage Destination Application. Scan to multiple storage folders: 1. Open the OneTouch Properties window. 2. Select one of the configurations you created for storage. 3. Click Apply or OK. 4. Scan the first set of documents.
114 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE TRANSFER DOCUMENTS TO A SERVER OR MAPPED DRIVE When selecting the storage location for scanned documents, you can select a local folder, or a folder on a server or mapped drive. You select a mapped drive using the Browse button. 1. See “Scanning to Multiple Folders” on page 110 or “Transferring Scanned Documents to Storage” on page 107 for the steps to select the Transfer to Storage options. On either the OneTouch 4.
TRANSFER DOCUMENTS TO A SERVER OR MAPPED DRIVE 115 2. Select a storage location on the mapped drive or server for the scanned documents. Servers and mapped drives are represented by an icon that indicates its network connection. Select a mapped drive or server as indicated by the icon. 3. Click OK. Now when you scan using Transfer to Storage as the Destination Application, the documents are stored on the server or mapped drive.
116 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE CHECKING THE HARDWARE 1. Right-click on the OneTouch icon and choose Show Hardware from the pop-up menu. You can also click the Hardware icon at the top of the OneTouch Panel. The Hardware icon. If the Hardware View of the panel is open you can also right-click on the Visioneer Strobe XP 220 icon. The Hardware Properties dialog box opens and shows information about your Visioneer Strobe XP 220 scanner.
CHECKING THE HARDWARE 2. Click the Properties button.
118 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE The Interface information refers to the USB port where your scanner is connected. The scanner automatically detects the type of USB port and displays the information here. The example above shows a scanner connected a USB 2.0 High Speed port. Your scanner can also connect to a USB 1.1 Full Speed port. 1. The option Enable the generation of events when paper is inserted into the scanner turns on your scanner’s “AutoLaunch” feature.
SCANNING FROM THE TWAIN INTERFACE 119 Scanning from the TWAIN Interface SCANNING FROM THE TWAIN INTERFACE In addition to scanning from the OneTouch software, you can scan from TWAIN software. The PaperPort software that you received with your scanner uses the TWAIN interface for scanning. This scanning method is particularly helpful when you’re using PaperPort to file and save scanned items, or if you want to preview an image and adjust scanning settings prior to scanning.
120 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE ACCESSING THE TWAIN INTERFACE FROM PAPERPORT The instructions in this section are for using PaperPort to access the TWAIN interface to scan. To access the TWAIN interface from PaperPort: 1. On the Windows taskbar, click Start, point to Programs, point to ScanSoft PaperPort, then click PaperPort. The PaperPort desktop opens with its Folders Pane. The Folders Pane shows folders for organizing your scanned images. Scan or Get Photo icon. Folders Pane. 2.
ACCESSING THE TWAIN INTERFACE FROM PAPERPORT 121 The Folders Pane is replaced by the Scan Pane. Scan pane. Click Select to see the available scanners. If this Scan button is not active when you select a scanner, see the section on page 129 to set up your scanner to work with PaperPort. 3. If no scanner is shown on the Scan Pane, the Available Scanners window opens. If a scanner already listed in the Scan Pane, but you want to choose another one, click Select to open the window.
122 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 4. Select TWAIN: Visioneer Strobe XP 220. The WIA: Visioneer Strobe XP 220 option is for using the WIA interface. 5. Click OK. A Confirm Selection message box opens. 6. Click OK on the message box. Note: Please wait a few moments for your selection to become active. This delay only occurs the first time you select a scanner while PaperPort initializes it. Later on, the scanner initializes immediately when you select it.
USING THE TWAIN INTERFACE TO SCAN 123 USING THE TWAIN INTERFACE TO SCAN The following figure shows the TWAIN interface for scanning from PaperPort and other applications that use the TWAIN standard. Note that some of the options on the window may not be available, and will be greyed out if they are not appropriate for your scanner. The options for the Visioneer Strobe XP 220 TWAIN interface are: ■ Mode—Select a scanning mode: Black&White to scan in black and white.
124 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE ■ Resolution—Drag the slider to the right or left to adjust the dots per inch (dpi) of the resolution. The maximum resolution is 600 dpi; the minimum is 50 dpi. This option determines the amount of detail you can see in the scanned image. The higher the dpi setting, the sharper and clearer the scanned image. However, higher dpi settings take longer to scan and produce larger files for the scanned images.
USING THE TWAIN INTERFACE TO SCAN 125 Note: Also make sure to set the page size larger than the item that you’re scanning so the Autocrop to Original process will have sufficient room on the page to crop the image properly. ■ AutoCrop to Length—Select this option to let the scanner automatically crop the scanned document from the top to the bottom edge of the page, affecting only the length of the document. The width of the scan area is not affected. The scan width is determined by the chosen page size.
126 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE ■ Define page size—Click this option to activate the Define button. Then click the Define button to see the Define page size dialog box for selecting a specific page size. Click Standard, click the menu arrow and choose a page size from the list, or click Custom and enter the horizontal and vertical page dimensions in the boxes. The maximum size is 8.5" x 14". The units of measurement can be inches or millimeters.
USING THE TWAIN INTERFACE TO SCAN 127 9. When you’re ready to scan, align the document between the alignment arrows, and insert it into the page feed face up. 10. Click the Scan button (if the AutoScan feature is not turned on). The scanner starts scanning and a progress box shows the image. 11. Click the Done button on the TWAIN interface when the scanning is finished, and then click Done on the PaperPort-Scan window. To scan additional pages, click Scan More Pages.
128 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE When scanning is complete, thumbnail images appear on the PaperPort Desktop A thumbnail image of the scanned item appears on the PaperPort desktop. GETTING HELP WITH THE PAPERPORT SOFTWARE The PaperPort software includes a complete set of help topics that answer questions about each feature of the software. To open the Help Topics window, press the F1 key or choose PaperPort Help from the Help menu.
SETTING UP YOUR SCANNER TO WORK WITH PAPERPORT 129 SETTING UP YOUR SCANNER TO WORK WITH PAPERPORT On the PaperPort Scan Pane, when you selected a scanner from the Available Scanners window, the Scan button at the bottom of the panel should become active after approximately 5 to 10 seconds. If it doesn’t, you need to set up your scanner to work with PaperPort. If this Scan button is not active, you need to set up your scanner to access PaperPort.
130 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE To set up your scanner to work with PaperPort: 1. On the TWAIN Scan Pane, click the Select button. The Available Scanners window opens. 2. Select one of the scanner options, such as TWAIN: Visioneer Strobe XP 220. 3. Click the Advanced setup button. A window opens to begin the setup process.
SETTING UP YOUR SCANNER TO WORK WITH PAPERPORT 4. Click Yes then click Next. The next window offers you the option to run hardware diagnostics. 5. Click Yes (recommended) then click Next. The next window is for checking the connection between your scanner and the computer.
132 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 6. Click Next. After the Setup Wizard checks the connections, the next window is displayed. It has a series of setup options, but only the Basic scan test is necessary because your scanner was already tested when you installed the OneTouch 4.0 software. If other tests are checked, click in their boxes to uncheck them. 7. Click Next. Although the next window instructs you to insert a page into the scanner, do NOT insert the page yet.
SETTING UP YOUR SCANNER TO WORK WITH PAPERPORT 133 8. Without inserting a page in the scanner, simply click Next on the window to proceed. The TWAIN interface opens. Note: If you are setting up your scanner for the WIA scanning option, the WIA interface opens instead.
134 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 9. Choose one of your documents to use for the setup and select the the scan mode for it. For instance, if you want to use a color photo for the setup, select the Color scan mode. Note that the Scan button is not active yet and a message at the bottom of the window tells you that no document is in the scanner. 10. Now insert a page into the scanner, face up. The scanner will grab the page but will not start the scan yet.
SETTING UP YOUR SCANNER TO WORK WITH PAPERPORT 135 If the scanned image does not appear in the window, click Missing Image. A window will open for you to retry the scan. Click Next, then insert the page and click the Scan button on the TWAIN interface again. 12. Click Next on the “Basic scan test passed” window. The final Setup window opens to let you know the setup process is finished. 13. Click Finish.
136 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE Scanning from the WIA Interface SCANNING FROM THE WIA INTERFACE Microsoft Windows XP and Vista include their own scanning interface—known as Windows Image Acquisition (WIA)—for acquiring images from scanners, digital cameras, and other digital devices. This section shows how to use Microsoft Paint to scan using the WIA interface, but you can use PaperPort and other Windows applications as well.
SCANNING FROM THE WIA INTERFACE 137 To scan using WIA from Microsoft Paint: 1. On the Windows taskbar, click Start, point to Programs, point to Accessories, then click Paint. 2. From the File menu choose From Scanner or Camera.
138 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE The WIA scan window opens. Use this window to select scanning options and start the scan process. 3. Click the button most appropriate for the item you’re scanning. To scan with the Custom Settings option see the next section, “Fine Tuning Your Scans”. 4. Align the document between the alignment arrows and insert it, face up, into the page feed. 5. Click the Scan button. 6.
FINE TUNING YOUR SCANS 139 FINE TUNING YOUR SCANS You can select new settings before you scan an item to fine tune exactly how you want to scan it. To select the scanner settings before you scan: 1. On the scan window, click Adjust the quality of the scanned picture. The Advanced Properties dialog box opens.
140 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 2. Select the options for scanning. Brightness and Contrast—Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to the setting Black and White picture or text. Resolution (DPI)—Click the menu arrow and choose the dots per inch (dpi) of the resolution. The maximum resolution is 600 dpi; the minimum is 50 dpi.
RECALIBRATING AND CLEANING YOUR SCANNER 141 Maintenance This chapter contains information on recalibrating, cleaning, troubleshooting, uninstalling, and scanner specifications. RECALIBRATING AND CLEANING YOUR SCANNER You calibrated your scanner during installation, but after many hours of use you may find that scanned images may not be as sharp and clear as when you began using the scanner. In that case, recalibration may solve the problem.
142 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 2. Use any one of the following methods to start the recalibration or cleaning: ■ Right-click on the OneTouch icon in the Windows Notification Area (at the bottom right corner of the screen) and choose Show Hardware from the pop-up menu. The OneTouch Icon. ■ Click the small scanner icon on a OneTouch Panel, or right-click the scanner icon on the OneTouch Hardware Panel to open the Hardware Properties window right away. Right-click this icon... ...
RECALIBRATING AND CLEANING YOUR SCANNER 143 3. The Hardware Properties window opens. 4. Click the Properties button 5. The Device Configuration Properties window opens and shows the Device Settings. Note that the “Last calibrated” date is red, indicating that calibration is now due.
144 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE Note: The Device Configuration Properties window is also available from the Windows Control Panel under Scanners and Cameras. For Windows XP: Right-click on the Visioneer Strobe XP220 icon, select Properties, then select Device Settings. For Windows 2000: Select the Visioneer Strobe XP 220 icon, click on the Properties button, then select Device Settings. 6. To recalibrate, click the Calibrate button. The Calibration window opens. 7.
RECALIBRATING AND CLEANING YOUR SCANNER 145 8. Insert the calibration page or cleaning page into the page feed. Insert the calibration page in the direction of the arrows on the page. Insert the long side of the cleaning page. The scanner grabs the page and feeds it through the scanner. Inserting the calibration page. Inserting the cleaning page. The scanner will automatically pass the calibration page or cleaning page back and forth several times. Do not remove the page until calibration is finished.
146 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE TROUBLESHOOTING In addition to the troubleshooting information contained in this section, please see the Readme file on the installation CD. The Readme file contains additional information that may help you diagnose problems with the scanner. If you try all the troubleshooting procedures described in this section and in the Readme file, and the scanner still has problems, you may have a malfunctioning scanner.
TROUBLESHOOTING 147 Problem: The scanner icon disappeared from the Windows Notification Area. Check for one of these possible problems: • Are the cables loose or not plugged in securely? Inspect the cable connections. Make sure all cables are plugged in securely. • Is the Power Supply plugged in? Make sure the Power Supply is securely plugged into a working electrical outlet. If the cables and Power Supply are plugged in correctly, try restarting your computer.
148 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE uninstalling OneTouch 4.0, uninstall the other scanner’s driver programs. After uninstalling the other scanner’s driver programs, uninstall OneTouch 4.0 using the steps on page 149, then reinstall it. Problem: The scanned images are of poor quality even after I recalibrated and cleaned the scanner. What do I do? The calibration procedure was not successful. You may have a defective scanner.
HOW TO UNINSTALL YOUR SCANNER 149 HOW TO UNINSTALL YOUR SCANNER To uninstall the Visioneer Strobe XP 220 scanner, remove the OneTouch 4.0 scanner software first, then remove the PaperPort software. STEP 1: UNINSTALL THE ONETOUCH 4.0 SCANNER SOFTWARE 1. On the Windows taskbar, click Start, point to Settings, then click Control Panel. 2. Windows 2000 and Windows XP: Double-click the Add or Remove Programs icon. Windows Vista: Double-click the Programs and Features icon. 3.
150 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE HOW TO INSTALL ANOTHER DRIVER Before you can install another driver for your scanner, you must remove the currently installed driver first. Then the new driver can be installed. 1. Open the Windows Control Panel. 2. Windows 2000 and Windows XP: Double-click the Add or Remove Programs icon. Windows Vista: Double-click the Programs and Features icon. 3. Select OneTouch 4.0 then click on the Remove button. 4.
HOW TO REPLACE THE PLUG ADAPTER 151 HOW TO REPLACE THE PLUG ADAPTER The three plug adapters you received with your scanner means you can use the power supply with electrical outlets in different countries. To remove and replace an adapter: 1. Unplug the power supply from the wall outlet. 2. Press down on the latch that holds the adapter in place. 3. While keeping the latch pressed down, slide the adapter down and off the power supply. 4.
152 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE HOW TO TURN AUTOLAUNCH OFF/ON In some instances, you may not want to use the scanner’s AutoLaunch technology. You can turn off AutoLaunch so the scanner will not automatically scan when you insert a document. Typically, you turn off AutoLaunch when you want to use the scanner with some other scanning application. You turn AutoLaunch off and on from either the OneTouch icon or from the Windows Control Panel.
HOW TO TURN AUTOLAUNCH OFF/ON 153 The Hardware Properties window opens. 3. Click the Properties button. The Device Configuration Properties window for the Visioneer Strobe XP 220 opens.
154 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 4. Click to uncheck the option, Enable the generation of events when paper is inserted into the scanner. This turns off the AutoLaunch feature. 5. Click OK, then click OK at the Hardware Properties window. 6. To turn the AutoLaunch back on later, follow the same process, but click Reset Device or re-select the options you want and click OK.
HOW TO TURN AUTOLAUNCH OFF/ON 155 4. Select the Device Settings tab. The options are the same as shown on the Device Configuration Properties above. 5. Click to uncheck the option, Enable the generation of events when paper is inserted into the scanner, to turn off the AutoLaunch feature. 6. Click OK, then close the Scanners and Cameras Control Panel window. 7.
156 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE To turn AutoLaunch Off/On for Windows 2000, you will use the TWAIN interface: The following steps use PaperPort to access the TWAIN interface, but you can also use other applications which access it. If you use another application, please see its user’s guide for the steps to access the TWAIN interface. 1. On the Windows taskbar, click Start, point to Programs, point to PaperPort, then click PaperPort. The PaperPort desktop opens. 2.
HOW TO TURN AUTOLAUNCH OFF/ON 6. If the Hardware Properties window opens, click the Properties button. The Device Configuration Properties window opens. The options are the same as shown on the Windows Device Configuration Properties window on page 155. 7. Click to uncheck the option, Enable the generation of events when paper is inserted into the scanner, to turn off the AutoLaunch feature.
158 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE 8. Click OK, then close the Scanners and Cameras Properties window. 9. To turn the AutoLaunch and Excessive Skew features back on later, follow the same process, but click Reset Device or re-select the options you unchecked, and click OK. SCAN FROM ONETOUCH WHEN AUTOLAUNCH IS OFF If AutoLaunch is turned off, you can still scan from the OneTouch Panel. 1. Open the OneTouch Panel. 2. Insert the document.
VISIONEER STROBE XP 220 SCANNER SPECIFICATIONS VISIONEER STROBE XP 220 SCANNER SPECIFICATIONS Optical resolution Bit Depth Output Bit Depth Scan Method Interface Scanner dimensions Height Width Length Weight Operating temperature Relative humidity Power supply 600 dpi 48-bit color (internal, 16-bit a/d converter recognition, over 68 billion colors) 16-bit gray (internal, 4096 shades of gray) 24-bit color, 8-bit grayscale, 1-bit black and white Fast Sheet fed USB 2.0 High Speed; compatible with USB 1.
160 VISIONEER STROBE XP 220 SCANNER USER’S GUIDE VISIONEER STROBE XP 220 SCANNER PARTS LIST Please use the following part names and part numbers when ordering replacements for your scanner. Visit our web site at www.visioneer.com to order replacement parts.
INDEX INDEX A Advanced Clarity 83 Advanced Properties 139 Advanced Settings 85 Apply button 34 archive documents 47 aspect ratio 86 Auto Color Detect 83 AutoBrightness 82 AutoCrop 82 Autocrop to Length 125 Autocrop to Original 78, 124 AutoDeskew 82 AutoLaunch 25, 29 turn off/on 158 AutoOrientation 83 AutoRotate image 86 B Background Smoothing 83 Black&White 76, 123 BMP 51 Brightness 77, 124, 140 Burn to CD 48, 100 Destination Application 101 button options 35 button settings 39 C calibration 16, 141, 145
INDEX 162 Image Editors 36 image file 51 image file format 51 improvements and settings 78 installation 4 invert image 79 J JPG 51 JPG file size 52 L Languages in Document 59 Link Properties 41 M Microsoft Excel 43 Microsoft Internet Explorer 106 Microsoft Outlook 49 Microsoft Paint 45 Missing Character 61 Moire Patterns 79, 125 monitor 3 N Normal PDF 55, 71 nPDF 55, 71 O OCR 53 columns 68 optical character recognition 57 storage 109 tables 69 OCR Dictionary 60 OCR input format 68 OCR Options 58 OCR
INDEX recalibration 141 specifications 159 uninstall 149 scanner button 2, 30 Searchable PDF 55, 71 Select Configuration 33, 40 Select Destination 33, 36, 39 Select Format 34 setup 4 SharePoint 88 SharePoint file formats 89 SharePoint Password 88 SharePoint URL 88 Show All Destinations 35 Show Hardware 116 Simple Text 54 size 78, 126 skewed page 78, 124 sPDF 55, 71 specifications 159 spreadsheet 57, 69, 70 Sti event forwarding 36 Storage and CD-R/W 36 Storage Properties 47 Straighten Image 79, 124 system r
INDEX 164
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