PaperPort Deluxe™ User’s Guide FOR WINDOWS
COPYRIGHT INFORMATION PaperPort 6.0™ Software for Windows. Copyright ©1998 Visioneer, Inc. All rights reserved. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.
TA B L E O F C O N T E N T S Chapter 1: Welcome to the PaperPort Software . . . . . . . . . . . . . . 1 View items in a variety of ways . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Capture Web pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Organize all your items in folders . . . . . . . . . . . . . . . . . . . . . . . . 3 Scan items with your scanner . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Combine items into stacks . . . . . . . . . . . . . . . . . .
iv TABLE OF CONTENTS Chapter 3: Filing Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . PaperPort’s filing system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Displaying folders and items . . . . . . . . . . . . . . . . . . . . . . . . . . . Adding and removing folders from Folder View . . . . . . . . . . . . Adding a folder to Folder View . . . . . . . . . . . . . . . . . . . . . . Removing folders from Folder View . . . . . . . . . . . . . . . . . .
TABLE OF CONTENTS v Chapter 6: Using Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The basic steps for using links . . . . . . . . . . . . . . . . . . . . . . . . . . Setting a link’s preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Managing the Link Bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Changing how links appear on the Link Bar . . . . . . . . . . . . Showing and hiding the Link Bar . . . . . . . . . . . . . . . . . . . .
vi TABLE OF CONTENTS Chapter 11: Annotating a Page . . . . . . . . . . . . . . . . . . . . . . . . . . Using the annotation tools . . . . . . . . . . . . . . . . . . . . . . . . . . . Pointer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Eraser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Straighten Page . . . . . . . . . . . . . . . . . . . . . . . . . .
TABLE OF CONTENTS Chapter 13: Importing, Exporting, and Printing. . . . . . . . . . . . Importing files created in other applications . . . . . . . . . . . . . . Exporting PaperPort items . . . . . . . . . . . . . . . . . . . . . . . . . . . Exporting with compression . . . . . . . . . . . . . . . . . . . . . . . . . . Opening an item in Page View . . . . . . . . . . . . . . . . . . . . . . . . Saving an item in a different format . . . . . . . . . . . . . . . . . . . . Printing items to the printer . . .
viii TABLE OF CONTENTS
CHAPTER 1 Welcome to the PaperPort Software Welcome to the PaperPort software. This guide explains how to use the main features of your PaperPort software. In addition to this guide, you can get more information from a variety of sources: Web. Visit Visioneer’s Web site at www.visioneer.com where you can find Technical Notes, Frequently Asked Questions (FAQs), software updates, and more. For a quick way to access information on the Web site, use the Internet menu. Getting Started Guide.
2 CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE VIEW ITEMS IN A VARIETY OF WAYS PaperPort provides several ways to view items: Desktop View displays a thumbnail, a small graphic that represents each item in a Desktop or folder. You can see PaperPort items (MAX files) and non-PaperPort items (files created using other applications, such as Microsoft Word). Both types of items appear; no extra steps are necessary to see nonPaperPort items. Page View displays a close-up of a single page.
CAPTURE WEB PAGES 3 CAPTURE WEB PAGES With PaperPort’s Web Capture, you can easily add Web pages as PaperPort items directly to the Desktop View and update the captured page the next time you connect to the Internet. You have the option of capturing only the visible portion of a page or an entire page. Capture the visible portion of a Web page or the entire page. ORGANIZE ALL YOUR ITEMS IN FOLDERS PaperPort has an easy-to-use filing system for organizing your items.
4 CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE Folder View. A folder added to the Folder View. Items in the selected folder appear on the Desktop. SCAN ITEMS WITH YOUR SCANNER The PaperPort software works with a variety of scanners. Depending on the scanner you’re using, you can scan small items, such as business cards, or larger items up to 30 inches (76.2 cm) long.
COMBINE ITEMS INTO STACKS 5 COMBINE ITEMS INTO STACKS Many items that you place on the PaperPort Desktop will probably be more than one page. You can combine individual PaperPort items into a multipage item, called a stack. For example, you could save all of your medical claims in one stack or combine the pages of an article. A stack. A single page. IMPROVE IMAGE QUALITY PaperPort has special features to improve the quality of an image.
6 CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE Here are some “before and after” examples of images: This picture of a flower cart is improved by clicking the AutoFix Picture tool. The image is lightened and sharpened. This picture of a cow was slightly blurred and out of focus. The focus was improved by using the Sharpen Picture tool. The original picture of the family dog had the “red eye effect” caused by an indoor flash. The red was removed with the Remove Red Eye tool.
ADD NOTES, HIGHLIGHT AREAS, AND MARK UP A PAGE 7 ADD NOTES, HIGHLIGHT AREAS, AND MARK UP A PAGE With the annotation tools in Page View, you can add a note, highlight text, draw lines or arrows, circle information, or paste a picture or graphic from another application into a PaperPort item. The following figure shows an example of how you can use the tools. Circle information with the Freehand tool. Use the Highlighter tool to highlight an area. Draw the reader’s attention by adding arrows.
8 CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE If PaperPort does not automatically recognize one of the applications on your computer, you can manually create a link using the Create New Link command. See the PaperPort Help for more information about creating new links. FAX IT If your computer has a fax modem and fax software, you can use the fax link to quickly send an item in PaperPort as a fax. The fax link is represented by a fax link icon on the Link Bar at the bottom of Desktop View.
CONVERT IMAGE TEXT TO TEXT THAT YOU CAN EDIT 9 The e-mail link icon for Lotus cc:Mail. CONVERT IMAGE TEXT TO TEXT THAT YOU CAN EDIT PaperPort can quickly convert the text on a PaperPort item (which is really just a picture of the text) into text that you can edit with a wordprocessing application. PaperPort converts the text using either the optical character recognition (OCR) application that comes with PaperPort, or your OCR application if it is already on your computer.
10 CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE USE SIMPLESEARCH TO FIND AN ITEM The PaperPort software has a wide range of options for finding items. In addition to the standard methods of searching for items by name, date, or keywords, a powerful PaperPort feature named SimpleSearch can find items based on the textual content.
IMPORT ITEMS FROM OTHER APPLICATIONS 11 IMPORT ITEMS FROM OTHER APPLICATIONS In addition to scanning items, you can bring items into PaperPort in a variety of ways and convert them to PaperPort (MAX) files in several different ways: • Print to the Desktop View from another application, such as Microsoft Excel. • Import files saved in other file formats, such as Windows Bitmap (BMP) or Tag Image File Format (TIFF). • Duplicate an item as a PaperPort item. • Capture a Web page.
12 CHAPTER 1: WELCOME TO THE PAPERPORT SOFTWARE USE RIGHT MOUSE BUTTON SHORTCUTS Many of the tools, buttons, and icons in PaperPort have right mouse button shortcuts. For example, select an item in Desktop View and click the right mouse button to display a menu for the item. You can choose commands from that menu instead of the menus in the menu bar. The following sample shows the shortcut menu for a single item in Desktop View.
CHAPTER 2 Viewing Items PaperPort provides several ways to view items: Desktop View displays a thumbnail, a small graphic that represents each item in a selected folder. You can see PaperPort items (MAX files) and non-PaperPort items (items created using other applications, such as Microsoft Word) located anywhere on your computer. Page View displays a close-up of a single page. You can view both PaperPort items and non-PaperPort items in Page View.
14 CHAPTER 2: VIEWING ITEMS VIEWING ITEMS IN DESKTOP VIEW Desktop View shows thumbnails of items and stacks of items. When you first start Desktop View, the items in the default folder appear. You can select a different folder to see its items. To view items in Desktop View: • Double-click the PaperPort icon on the Windows desktop. or • In Page View, click the Desktop button. Thumbnail of a PaperPort item. Thumbnail of non-PaperPort item (for example, a Word file).
VIEWING ITEMS IN DESKTOP VIEW 15 Tip: By default, the Desktop background is gray. If you prefer to use the system default background color, deselect the gray option in the Desktop Preferences. To display the preferences, choose Preferences from the Edit menu, and then click the Desktop tab. USING DESKTOP VIEW Desktop View contains many features that help you to easily navigate between folders and display items to perform a variety of actions. Command Bar.
16 CHAPTER 2: VIEWING ITEMS A stack. After scanning or importing multiple pages to Desktop View, you can combine the thumbnails of those pages into a stack. For example, if you scan a 10-page report, 10 individual pages appear on the PaperPort Desktop. By combining the pages into a stack, you can work with the report as a single item. Stack titles appear in bold type above the page titles.
VIEWING ITEMS IN PAGE VIEW 17 Find. Find an item in Desktop View. Rotate. Rotate the selected items or stacks. Rotating a stack rotates every page in the stack. Click the arrow next to the button to see different options for rotating items, such as to the right, left, or flipped. Duplicate. Make a copy of the selected items. Stack. Combine selected items into one stack. Unstack. Unstack the pages of the selected stack.
18 CHAPTER 2: VIEWING ITEMS To view a PaperPort item in Page View: • In Desktop View, double-click the item that you want to see in Page View, such as a scanned business card. or • Click an item in Desktop View, and then click the Page button. Tip: You can also double-click a PaperPort item in Windows Explorer to view it in Page View. Note: If you start Page View from Desktop View, Page View replaces the Desktop View window. If you prefer, you can open Page View in a separate window.
VIEWING ITEMS IN PAGE VIEW 19 Image Editing toolbar Command Bar Annotation toolbar Status bar - Note: To open multiple Page View windows at the same time, choose Open New Viewer for Each Document in Page View, Viewer Preferences. To display Page View preferences, choose Preferences from the Edit menu. USING PAGE VIEW Page View provides many useful features for viewing an item, adding annotations, and editing an image. Command Bar.
20 CHAPTER 2: VIEWING ITEMS Image Editing toolbar. These tools are for editing the scanned images, including adjusting an image’s colors, rotating an image, removing the “red eye” effect from a color snapshots, sharpening fuzzy images, and so on. See Chapter 12, “Editing Images,” for more information. Status bar. The status bar shows information about the page being displayed. USING THE COMMAND BAR IN PAGE VIEW The buttons on the Command Bar help you view a page.
VIEWING ITEMS IN PAGE VIEW 21 Note: Several other buttons might appear on the Command Bar. A Settings button appears if you are using the PaperPort software with a PaperPort sheet-fed scanner. Click this button to display the PaperPort Preferences dialog box where you can set scan settings and options. The OLE Return button appears when you are using Windows Object Linking and Embedding (OLE).
22 CHAPTER 2: VIEWING ITEMS ZOOMING IN OR OUT In Page View, you can zoom in to display the details of a page, or zoom out to make the page smaller on the screen. To zoom in or out on a page: 1. Display the page in Page View. 2. To zoom in, either choose Zoom In from the View menu, click the Zoom In button, or press the plus (+) key on the numeric keypad. 3. To zoom out, either choose Zoom Out from the View menu, click the Zoom Out button, or press the minus (-) key on the numeric key pad. 4.
CHANGING BETWEEN DESKTOP VIEW AND PAGE VIEW 23 CHANGING BETWEEN DESKTOP VIEW AND PAGE VIEW After starting Desktop View and Page View, you can use the Windows taskbar or the Page and Desktop icons to quickly change between the two applications. To change between Desktop View and Page View: 1. In Desktop View, select the item you want. 2. Click the Page button. 3. To return to Desktop View, click the Desktop button.
24 CHAPTER 2: VIEWING ITEMS SETTING THE DOUBLE-CLICK ACTION PREFERENCE Desktop View shows both PaperPort items and non-PaperPort items. By default, when you double-click a non-PaperPort item in Desktop View, it appears in the application used to create it. For example, a thumbnail of an item with a small Microsoft Word icon in the lower left corner would open in Word. If you prefer, you can change the Double-Click Action preference so that a non-PaperPort item opens in Page View.
QUITTING DESKTOP VIEW OR PAGE VIEW QUITTING DESKTOP VIEW OR PAGE VIEW Quit Desktop View or Page View in the same way that you exit from other Windows applications. To quit: • From the File menu, choose Exit.
26 CHAPTER 2: VIEWING ITEMS
CHAPTER 3 Filing Items In PaperPort’s Desktop View, you can easily file and manage items. This chapter tells you about: • PaperPort’s filing system • Displaying folders and items • Adding and removing folders from Folder View • Working with folders and items • Using Windows Explorer to manage items • Using SimpleSearch to find an item PAPERPORT’S FILING SYSTEM An efficient way to file and manage items in PaperPort is to use Desktop View.
28 CHAPTER 3: FILING ITEMS A PaperPort item. A non-PaperPort item. Folder View. This icon identifies the folder as one that was added to Folder View. Items in a selected folder appear on the Desktop. DISPLAYING FOLDERS AND ITEMS When you start PaperPort, the Visioneer Documents folder (or the one that you chose when you installed PaperPort) is selected in Folder View and the items it contains appear on the Desktop. Its subfolders appear below the folder in Folder View.
DISPLAYING FOLDERS AND ITEMS 29 After you add a folder to Folder View, you can see all of its subfolders and its items in Desktop View. Items can include PaperPort items as well as non-PaperPort items (files that were created using other applications, such as Word). For more information about adding folders, see “Adding a folder to Folder View,” later in this chapter. Each item appears in Desktop View represented by a thumbnail.
30 CHAPTER 3: FILING ITEMS Items in the selected folder appear on the Desktop. This example shows four items in the Newsletter folder, which is located in the Adventure Travel folder. Note: When you place items in Desktop View, such as by scanning, capturing Web pages, and importing items, the items appear in the location that is currently selected in Folder View. For example, if the Newsletter folder is selected and its items appear on the Desktop, then a scanned item is placed in the Newsletter folder.
ADDING AND REMOVING FOLDERS FROM FOLDER VIEW 31 ADDING AND REMOVING FOLDERS FROM FOLDER VIEW To see a folder already located on your computer or on an external device, such as an external hard drive or Iomega Zip drive, you add the folder to Folder View. The folder can contain many subfolders or can be simply a single folder.
32 CHAPTER 3: FILING ITEMS 2. Select the folder that you want to add and click OK. The folder appears in Folder View and its items appear on the Desktop. Any subfolders are automatically included and shown in Folder View below the added folder. The following example shows that the Adventure Travel folder was added. Added folder located on the C drive. In addition to the icon that identifies a folder as an added folder, the folder title indicates the actual location of the folder on your computer.
ADDING AND REMOVING FOLDERS FROM FOLDER VIEW 33 Note: You can also remove a folder by choosing Arrange Folder View from the File menu, selecting a folder in the dialog box that appears, and then clicking the Close button. ARRANGING FOLDERS IN FOLDER VIEW Use the Arrange Folder View dialog box to change the order in which added folders appear in Folder View. You can also use this dialog box as another way to add and remove folders. To arrange the folders: 1. From the File menu, choose Arrange Folder View.
34 CHAPTER 3: FILING ITEMS 2. To move a folder up in the list, select the folder and click the Move Up button. To move a folder down in the list, select the folder and click the Move Down button. The following example shows that the My Documents folder was moved down. 3. Click OK. Note: You cannot change the position of the top folder, in this example Visioneer Documents, by using the Arrange Folder View dialog box.
WORKING WITH FOLDERS AND ITEMS 35 Note: The following procedures tell you how to work with folders and items from Desktop View. You can also use Windows Explorer to complete changes, such as retitling a folder and filing items in different folders. For more information, see “Using Windows Explorer to manage items,” later in this chapter. DRAGGING AND DROPPING ITEMS INTO FOLDERS The easiest way to move an item into a folder is by dragging and dropping the item.
36 CHAPTER 3: FILING ITEMS FILING ITEMS IN MULTIPLE LOCATIONS To file the same item in multiple locations, such as in different folders, you can either create a copy of the item or create a shortcut for the item. (A shortcut is a great way to file an item in different places, without taking up the extra disk space required by a copied item.) To create a copy of the item: 1. On the Desktop, select the item. 2. From the Desktop menu, choose Copy to Folder. The Copy To Folder dialog box appears. 3.
WORKING WITH FOLDERS AND ITEMS 37 2. Choose Create Shortcut(s) Here. The item remains in the original location, and a thumbnail representing the item appears in the other location. (The new thumbnail is really just a shortcut; the file has not been copied to the new location.) Note: You can also create shortcuts for items by using Windows Explorer. DUPLICATING ITEMS Another way to file an item in multiple locations is to create a duplicate of the item in Desktop View.
38 CHAPTER 3: FILING ITEMS 3. The duplicated item appears as a PaperPort item with the title Copy of title. For example, if you duplicate the Flowers item, the duplicated item is titled Copy of Flowers. CREATING NEW FOLDERS You can use PaperPort to create new subfolders for any of the folders you add to Folder View. For example, you could create a folder named Business and another one named Vacation as subfolders to your Travel folder.
WORKING WITH FOLDERS AND ITEMS 39 3. Type the new folder’s title, choose a folder color, and then click OK. The following shows a new folder named Web Capture. Tip: Use the Folder Preferences in the PaperPort Preferences dialog box to set up your preferred folder title and color. For more information about preferences, see the PaperPort Help. GIVING FOLDERS NEW TITLES It is a good idea to use descriptive titles to name each folder.
40 CHAPTER 3: FILING ITEMS DRAGGING AND DROPPING FOLDERS INTO FOLDERS Folders can be stored in other folders by dragging and dropping one folder into another. Tip: Holding down the Ctrl key while dragging a folder into another folder creates a duplicate of the one you’re dragging. This is a quick way to create a new folder, and can save time when you’re creating a batch of new folders. When you’re finished creating the folders, you can give each new one its own title.
USING WINDOWS EXPLORER TO MANAGE ITEMS 41 2. Type the width and height of the image that you want to create. 3. Select the image type and a resolution, and then click OK. The new PaperPort item appears in Desktop View. To create a non-PaperPort item: 1. From the File menu, choose New, and then the application of the item that you want to create, such as Word. PaperPort starts the application. 2. Create the file, such as by typing in a Word document, and then save the file.
42 CHAPTER 3: FILING ITEMS 2. Using Windows Explorer, make changes to folders or items that are part of a folder added to Folder View. For example, you can create a new folder, retitle a folder, and drag and drop items into different folders. You can also drag folders and items from Windows Explorer directly to PaperPort.
USING SIMPLESEARCH TO FIND AN ITEM 43 3. If Desktop View is currently active, switch to the PaperPort Desktop View and refresh the information by choosing Refresh from the View menu. The changes you make in Windows Explorer are directly reflected in Desktop View. If you don’t choose Refresh now, Desktop View is updated the next time SimpleSearch indexes information. USING SIMPLESEARCH TO FIND AN ITEM PaperPort’s SimpleSearch features help you find items.
44 CHAPTER 3: FILING ITEMS 4. Select the buttons to find just the first, or all items that have that text. Click Find. In the SimpleSearch dialog box, you can: • Click the Options tab to display several options for using SimpleSearch, including whether you want PaperPort to match the exact phrase you’re looking for or to find text that closely matches. You can also indicate whether you want to search all folders, the current folder, or the current folder and its subfolders.
USING SIMPLESEARCH TO FIND AN ITEM 45 This is particularly useful when you’ve scanned a number of items and filed them in a new folder. Right-click the folder and PaperPort begins adding the items’ content to the SimpleSearch database. Note: SimpleSearch works in the background, which means that PaperPort periodically indexes items’ textual content even while you’re working on other tasks. For more information about SimpleSearch and using Summary Information in a search, see the PaperPort Help.
46 CHAPTER 3: FILING ITEMS
CHAPTER 4 Stacking PaperPort Items Like many other busy people, you might sometimes put items on your desk without organizing them. When you finally do put them in order, you might stack the items by project, contact, or department. You use a method that helps you to quickly find the right stack. With PaperPort you can electronically organize PaperPort items into stacks in much the same way that you do with paper documents. A stack is a PaperPort item with multiple pages.
48 CHAPTER 4: STACKING PAPERPORT ITEMS COMBINING ITEMS INTO STACKS To stack pages, you can: • Drag one page on top of the other • Click the Stack button on the Command Bar • Use the stack commands in the Desktop menu You can also add stacks to other stacks. You cannot stack non-PaperPort items, such as Word or Excel thumbnail that appear in Desktop View. USING DRAG AND DROP TO CREATE STACKS 1. In the Desktop View, select the item that you want to stack.
COMBINING ITEMS INTO STACKS 49 The stack is created. Spring Vol 42 Cover Letter 4. Repeat Steps 1 through 3 until you finish creating the stack. A new stack receives the title of the item on the bottom of the stack. The stack title (“Spring Vol 42” in this case) is shown in boldface type. Each page title is shown in normal typeface (“Cover Letter” in the previous example). Any PaperPort item on the PaperPort Desktop can be stacked onto any other PaperPort item.
50 CHAPTER 4: STACKING PAPERPORT ITEMS To select multiple items: • Click each thumbnail while holding down the Shift key or the Ctrl key. or • Click an empty space on the PaperPort Desktop; then drag the mouse around the items that you want to select. Any item that is partially enclosed in the box, or that the box even touches, will be selected. Release the mouse button when the items you want are selected.
GIVING TITLES TO ITEMS AND STACKS 51 If you don’t want to see page titles with the stack titles, choose Per-Page Titles from the View menu to remove the check mark from the command. Or, from the Edit menu, choose Preferences, and then click the Desktop tab; uncheck the Show Stack Page Titles option. To change the default date title for new items: 1. Choose Preferences from the Edit menu, and click the Item Names tab. The Item Names preferences appear.
52 CHAPTER 4: STACKING PAPERPORT ITEMS To change a title in Page View: • Choose Change Title from the File menu. Duplicated items receive titles based on the original item. For example, the duplicate of a single-page item named “Invoice” will be “Copy of Invoice.” The duplicate of a page in a stack has the same name as the original page and it will not be part of the stack. This is an easy way to create a copy of a page while keeping the original stack intact.
UNSTACKING ITEMS 53 page in the stack. Clicking the middle of the Page Navigator (it says 1 of 2 in the example above) is a shortcut for choosing the Go To Page command. To move between pages in a stack in Page View: 1. Display the stack in Page View. 2. Click the Page >> or << Page button. The menu commands to move between pages in Page View are also in the Page menu.
54 CHAPTER 4: STACKING PAPERPORT ITEMS 3. Click the arrow next to the Unstack button in the Command Bar, and then choose Unstack Current Page. You can also choose Unstack Current Page from the Desktop menu. To unstack all the pages in a stack: 1. Select the stack in Desktop View. 2. Click the arrow next to the Unstack button in the Command Bar, and then choose Unstack All Pages. You can also choose Unstack from the Desktop. Each page of the stack becomes a separate item on the PaperPort Desktop.
TILING ITEMS 55 TILING ITEMS For smaller items, such as business cards, articles, and receipts, you can combine the items on the same page instead of stacking them as separate pages. This is called tiling items because the images are arranged on the page in a regular pattern like tiles on a floor. For example, if you’ve scanned several small articles about a specific subject, you can tile them onto a page to see all the articles at once.
56 CHAPTER 4: STACKING PAPERPORT ITEMS 2. From the Desktop menu, choose Tile Items Together. PaperPort places as many items as will fit onto a page. (The original items still remain on the Desktop.) Images too big to fit on a single page are placed on the next page, creating a stack of pages. The default title used for creating stacks is applied to the page. To tile thumbnails: 1. Select the items in Desktop View. 2. From the Desktop menu, choose Tile Thumbnails.
CHAPTER 5 Capturing Web Pages With Web Capture, you can easily add Web pages as PaperPort items directly to the Desktop View and update them the next time you connect to the Internet. For example, you can capture information about your favorite stocks and then update the information to reflect the latest numbers. A Web Capture is saved as a PaperPort item and the Web page text is included in SimpleSearch. This chapter tells you how to take advantage of PaperPort’s Web capturing features.
58 CHAPTER 5: CAPTURING WEB PAGES CAPTURING WEB PAGES Capture Web pages to save images of one or more Web pages to the Desktop View as PaperPort items. You can save a portion of a Web page or save an entire Web page that contains several screens of information. For example, when researching the daily flights to Hawaii provided by your favorite airline, you might want to capture just the portion of a Web page that shows the flight time tables.
CAPTURING WEB PAGES 59 3. Right-click the Web Capture icon in the Windows taskbar. The Web Capture menu appears. 4. To capture an entire web page or a portion of a Web page, use one of the following: • To capture only the visible portion of a Web page, choose Capture Visible Portion. • To capture a page from the visible portion to the end of the Web page, choose Capture Entire Page. • To capture a complete Web page, scroll to the beginning of the Web page, and then choose Capture Entire Page.
60 CHAPTER 5: CAPTURING WEB PAGES UPDATING CAPTURED WEB PAGES You can update a captured Web page or choose to save a copy of an updated Web page. If you have changed the captured Web page, such as by editing it in Page View, you cannot automatically update it. To update a captured Web page: 1. Connect to the Internet. 2. In Desktop View, double-click the Web page item, such as the following example. A view of the Web page as it currently exists on the Internet appears in your browser. 3.
VIEWING CAPTURED WEB PAGES 61 4. Choose Capture Visible Portion or Capture Entire Page, depending on the currently captured Web page. For example, to update a captured Web page stack, you choose Capture Entire Page. A message appears asking if you want to update the page or create a new one. 5. To update your current capture, click Update Existing. The page is updated. To create another Web page capture (leaving the originally captured Web page as is), click Create New.
62 CHAPTER 5: CAPTURING WEB PAGES SEARCHING WEB PAGES USING SIMPLESEARCH After you add a Web page to the Desktop View, you can include the page in your searches by using the SimpleSearch feature. For more information about SimpleSearch, see Chapter 3, “Filing Items.
CHAPTER 6 Using Links You can send an item from PaperPort to another application by using a PaperPort link. PaperPort automatically displays icons for linked applications on the Link Bar. The Link Bar shows such applications as word processing, spreadsheet, electronic fax, e-mail, graphics, OCR, and online services on the Link Bar.
64 CHAPTER 6: USING LINKS The links are available on the Link Bar and the Links menu. Note: If you use a supported application and its link does not appear on the Link Bar, you can create a new link and add the application to the Link Bar. To do this, right-click the top of the Link Bar and choose Create New Link. See the PaperPort Help for more information. To send a PaperPort item to a link in Desktop View: 1. Make sure all the item(s) to send appear in Desktop View. 2.
SETTING A LINK’S PREFERENCES 65 SETTING A LINK’S PREFERENCES A link’s preferences determine how a link operates. For example, with the word-processing link, the preferences determine in which file format the PaperPort saves the converted file. For the Microsoft Word link, you might create an rich text format (RTF) file rather than a DOC file. Each link’s preferences are preset, but you can customize them for how you want the link to work.
66 CHAPTER 6: USING LINKS MANAGING THE LINK BAR The Link Bar appears at the bottom of Desktop View and operates much like a separate application. To make it easier to work with links, you can manage the Link Bar including: • Changing how links appear on the Link Bar • Showing and hiding the Link Bar • Removing a link from the Link Bar • Reordering links on the Link Bar Click the scroll buttons on each side of the Link Bar to see other icons that are not displayed.
MANAGING THE LINK BAR 67 • Raised To set the Link Bar properties: 1. From the Edit menu, choose Preferences. The PaperPort Preferences dialog box appears. 2. Click the Link Bar tab. The Link Bar preferences appear. 3. From the Links Icon Style drop-down list, choose the style you want. 4. Select the other properties you want. 5. To see the results without closing the properties dialog box, click Apply. 6. Click OK to close the dialog box.
68 CHAPTER 6: USING LINKS To show or hide the Link Bar: 1. From the View menu, choose Link Bar. When the Link Bar command is checked, the Link Bar appears. If the check mark is gone, the Link Bar is hidden. 2. From the View menu, choose Link Bar again to redisplay the Link Bar. REMOVING A LINK FROM THE LINK BAR Sometimes you have a link you don’t use that you want to remove from the Link Bar. You can use an option in the Link Preferences to hide the link icon.
CHAPTER 7 Sending a Fax or E-Mail Message If you have fax and e-mail software on your computer, you can send an item directly from PaperPort. You do not need to print the item first. If you want to add some notes to a fax, but don’t want to mark up the original, you can annotate the item using PaperPort’s annotation tools. The annotations can be hidden before the item is sent, in case you don’t want someone to see your comments on it.
70 CHAPTER 7: SENDING A FAX OR E-MAIL MESSAGE 2. Use the fax or e-mail application as you would usually do. Note: You can also use the ScanDirect application to send an item directly to the e-mail or fax application. See Chapter 9, “Using ScanDirect,” to send items with ScanDirect. SENDING AN ITEM AS A FAX To send an item as a fax, your computer will need: • A fax modem • Fax software To send an item as a fax from Desktop View: 1. Select the item to fax. 2.
SENDING AN ITEM AS A FAX 71 3. When the fax link icon is highlighted, release the mouse button. 4. When your fax software starts, use the fax software as you usually do. The following shows the dialog box that appears for Symantec WinFax.
72 CHAPTER 7: SENDING A FAX OR E-MAIL MESSAGE To send a scanned item as a fax from Page View: 1. Display the item in Page View that you want to fax. 2. From the File menu, choose Links. 3. Choose the name of your fax software. The fax software starts, and you can send the item. Note: In the menu, an option named Fax Link is listed. That option is for fax software that isn’t listed by name on the menu, or for which an icon does not appear on the Link Bar.
SENDING AN ITEM WITH AN E-MAIL MESSAGE 73 To send an item as an e-mail attachment from Desktop View: 1. Select the item to send. 2. Drag the item onto the e-mail link icon on the Link Bar. You can also click the e-mail link icon. 3. When the e-mail link icon is highlighted, release the mouse button. 4. The e-mail software opens. Log in and send the item as an attachment to an e-mail message.
74 CHAPTER 7: SENDING A FAX OR E-MAIL MESSAGE This example shows the login window for Lotus cc:Mail. The login window that appears on your computer will be for your e-mail software. To send the item over the Internet, drag it onto your Internet e-mail link icon, such as the Netscape Navigator e-mail icon (as shown to the left). Note: Instead of using the link icons from Desktop View, you can also choose Links from the File menu, and then choose the name of your e-mail or Internet e-mail software.
SENDING A SELF-VIEWING FILE USING AN E-MAIL LINK 75 3. Select Self Viewing Files (*.EXE) from the Save as Type drop-down list. 4. Type the name of the file in File Name. 5. Click Save As. PaperPort saves the file with the extension .EXE. 6. Use the e-mail link to send the item as an attachment to an e-mail message. For more information about sending an e-mail message, see “Sending an item with an e-mail message.” When the recipient receives the e-mail message, he or she doubleclicks the .
76 CHAPTER 7: SENDING A FAX OR E-MAIL MESSAGE
CHAPTER 8 Converting Items to Text With OCR PaperPort items, such as scanned documents, are images. Even the text on a scanned item is simply a picture of the text, which you can’t edit as you would edit text in a word-processing document. Using PaperPort’s built-in OCR (optical character recognition) application, you can convert text “images” into real text that you can then edit using a wordprocessing application, such as Microsoft Word.
78 CHAPTER 8: CONVERTING ITEMS TO TEXT WITH OCR WHAT IS OCR OCR is the computer’s way of recognizing that a picture of an “S” is really the letter S, that the picture of a “W” is really the letter W, and so on for each letter’s picture in a scanned item. The OCR application looks at each letter on a page, and if it recognizes the letter’s shape converts it into the appropriate text character.
WHAT IS OCR 79 Here’s an example of a scanned document: The scanned words on this page are not text. The words are pictures of text, and can’t be edited in a word-processing application. For example, if you tried to select a line of text to reformat it, you would not be able to do it.
80 CHAPTER 8: CONVERTING ITEMS TO TEXT WITH OCR After being processed with the OCR application, the pictures of the text are now “real” text that a word-processing application recognizes. You can select text, as shown here, to edit it. This example shows how the converted text would appear in Microsoft Word. CONVERTING AN ITEM TO TEXT To convert an item to text, you first place the item into PaperPort, such as by scanning a document to PaperPort.
CONVERTING AN ITEM TO TEXT 81 Note: If you drag a Word item to the Word link, the built-in OCR application is not used. Instead, PaperPort launches Word and opens the item in it. 3. When the word-processing link icon is highlighted, release the mouse button. Note: This example shows the steps for using PaperPort’s built-in OCR application and sending the converted text directly to a wordprocessing application, in this case Word.
82 CHAPTER 8: CONVERTING ITEMS TO TEXT WITH OCR If the item is a stack, all pages are converted. To convert a single page of a stack, first use the Unstack Current Page command from the Unstack button on the Command Bar, and then convert it. Instead of using a word-processing link icon, you can also choose Links from the File menu, and then choose the name of the link that you want to use. The conversion process begins. 4. The OCR application shows a progress window while the conversion is in process. 5.
CONVERTING AN ITEM TO TEXT 83 Note: PaperPort’s built-in OCR application has an option to convert text to an HTML format so that you can display the text on an Internet Web page. To convert to HTML, choose HTML as the document format in the Link Preferences for your word-processing link. To convert an item to text from Page View: 1. Display the item in Page View that you want to convert. 2. From the File menu, choose Links. 3. Choose the name of your word-processing application.
84 CHAPTER 8: CONVERTING ITEMS TO TEXT WITH OCR CONVERTING PART OF A PAGE TO TEXT If you want to convert only part of a page to text and copy it automatically to the Clipboard, use the Copy As Text feature. To convert a portion of a page to text: 1. Display the page in Page View. 2. Click the Selection tool on the Annotation tool bar. 3. Drag around the portion of text you want to convert. 4. From the Edit menu, choose Copy As Text. The OCR progress window shows that the conversion is taking place.
CONVERTING A SCANNED SPREADSHEET TO TEXT 85 The selected text is copied to the Clipboard. 5. Open the application where you want to paste the text and choose Paste from that application’s Edit menu. CONVERTING A SCANNED SPREADSHEET TO TEXT Converting a scanned spreadsheet is similar to converting a page of text.
86 CHAPTER 8: CONVERTING ITEMS TO TEXT WITH OCR To convert a spreadsheet from Desktop View: 1. Select the spreadsheet to convert. It can be a single spreadsheet or a stack. 2. Drag it onto the spreadsheet link icon on the Link Bar. You can also click the spreadsheet link icon. Note: If you drag an Excel item to the Excel link, the built-in OCR application is not used. Instead, PaperPort launches Excel and opens the item in it. 3. When the spreadsheet link icon is highlighted, release the mouse button.
CONVERTING A SCANNED SPREADSHEET TO TEXT 87 4. When the conversion is complete, the spreadsheet application opens and you can begin editing its text and numbers. Note: To maintain the column format for a spreadsheet table, choose Link Preferences from the Edit menu, click the icon for your spreadsheet application, click OCR Setting, and select Multiple Columns. This setting maintains the column format for tables in word-processing applications.
88 CHAPTER 8: CONVERTING ITEMS TO TEXT WITH OCR CONVERTING AN ITEM USING ANOTHER OCR APPLICATION If you have another OCR application installed on your computer, such as Pro OCR, an OCR link appears on the Link Bar. Instead of using PaperPort’s built-in OCR application, you can convert an item to text by using another OCR application. To convert an item to text using another OCR application: 1.
SETTING THE VISIONEER OCR PREFERENCES 89 To set OCR preferences for the Visioneer OCR: 1. From the Edit menu, choose Link Preferences. The Link Preferences dialog box appears. 2. Select the word-processing or spreadsheet link, such as Microsoft Word or Microsoft Excel, for which you want to set OCR preferences. A drop-down list of OCR packages and the OCR Settings button appear.
90 CHAPTER 8: CONVERTING ITEMS TO TEXT WITH OCR 4. Click the OCR Settings button. The Visioneer OCR Preference dialog box appears. 5. Select preferences based on the following information, and then click OK. Preference Comment Document Quality The document quality helps the OCR application interpret the text. Select Letter Quality for most items. Select Draft Quality if the image quality is poor.
CHAPTER 9 Using ScanDirect ScanDirect is an application for scanning an item and sending it directly to another application without opening PaperPort first. For example, to scan an item and fax it right away, use ScanDirect. As soon as the item is scanned, your fax software starts and the item is ready to send.
92 CHAPTER 9: USING SCANDIRECT The ScanDirect control panel appears. Note: If another open window hides the ScanDirect control panel, click the ScanDirect icon on the taskbar to bring the control panel to the front. To close or minimize the ScanDirect control panel: 1. To minimize the ScanDirect control panel, click the ScanDirect icon, and choose Minimize. 2. To close the control panel, choose Exit from the menu or click the Close button. 3.
THE SCANDIRECT CONTROL PANEL 93 THE SCANDIRECT CONTROL PANEL The ScanDirect control panel can remain visible on the screen so that you can easily scan an item directly to another application. Before you scan an item with ScanDirect, you must select the target application. Scan to PaperPort Desktop. Scroll arrows. About ScanDirect. Scan Single Page. Displays the Scan Manager dialog box. Scan Multiple Pages. ScanDirect icons. Help button. Display Scan Manager.
94 CHAPTER 9: USING SCANDIRECT RUNNING PAPERPORT AND SCANDIRECT TOGETHER PaperPort does not have to be running for you to use ScanDirect. You can think of ScanDirect as a means to “bypass” PaperPort to get an item to another application as soon as it is scanned. If ScanDirect and PaperPort are running simultaneously, a scanned item will be sent directly to the application selected on the ScanDirect control panel before being sent to PaperPort.
USING SCANDIRECT To set the preferences for the fax application: 1. Right-click the fax icon and choose Link Preferences. The Link Preferences dialog box appears. The dialog box shows the preferences for the selected link. 2. Select the preferences and click OK.
96 CHAPTER 9: USING SCANDIRECT To use ScanDirect to scan and fax an item: 1. Click the fax icon on the control panel. 2. Click the TWAIN button on the control panel. If you are using a PaperPort scanner, the PaperPort Scan Manager appears. The PaperPort Scan Manager dialog box appears. The following figure is a sample of the dialog box. The one you see might be slightly different for your scanner. For information about the PaperPort Scan Manager’s features, see the Scanner Help. 3.
USING SCANDIRECT 97 6. When you are satisfied with the preview item, click the Scan button on the PaperPort Scan Manager dialog box to scan the item. The scanner scans the item, ScanDirect processes the item, and the WinFax PRO Send dialog box appears.
98 CHAPTER 9: USING SCANDIRECT USING A TWAIN SCANNER WITH SCANDIRECT ScanDirect can scan an item from a TWAIN scanner. This makes it possible to use your TWAIN scanner or digital camera with ScanDirect and send the item to any application on the ScanDirect control panel. SELECTING THE SOURCE SCANNER Before you can use the TWAIN scanner, you must select it as the source scanner. You do not need to do these steps again unless you change the selected source to another TWAIN device.
CHAPTER 10 Filling In Preprinted Forms With FormTyper Insurance forms, registration cards, coupons, and tax forms are examples of preprinted forms. They have fields that you need to fill in with data, such as name, address, and telephone number. In the past, you had to use a typewriter or a ballpoint pen to fill in the fields manually on preprinted forms. With the Visioneer FormTyper application, you can enter data using your computer and then print the form.
100 CHAPTER 10: FILLING IN PREPRINTED FORMS WITH FORMTYPER FILLING IN A FORM The following example shows a medical form on the PaperPort Desktop with fields to fill in. To fill in a form with FormTyper: 1. Select the form. 2. Drag the form onto the FormTyper link icon on the Link Bar. You can also just click the FormTyper link icon. 3. When the FormTyper link icon is highlighted, release the mouse button.
FILLING IN A FORM 101 Tip: Before dragging the form onto the FormTyper link, switch to Page View and use the Enhance Lines tool to darken and straighten the form’s lines. The PaperPort FormTyper link identifies underlining of blank areas on a form as data fields to be filled in. Darkening and straightening the form’s lines with the Enhance Lines tool helps PaperPort find the fields with more accuracy. 4. Begin typing data if the cursor is at the first field that you want to fill in.
102 CHAPTER 10: FILLING IN PREPRINTED FORMS WITH FORMTYPER 7. Type a name for the filled-in form and click OK. The form appears on the PaperPort Desktop. The “A” symbols indicate fields filled with text annotations. Note: Use the Save to PaperPort As command to save the filled-in form. The Save to PaperPort Desktop command overwrites the form. Use Save to PaperPort Desktop only if you don’t want to keep an original copy of the form.
PRINTING A FILLED-IN FORM 103 Place Field. Click to place a field manually on a form. Then put the cursor on the form where you want to create a new field, and then click the left mouse button. Auto-Find. Click to have FormTyper find all of the fields on the form again. Use this button if you’ve deleted some fields and want to find them again automatically. PRINTING A FILLED-IN FORM After the filled-in form is saved to the PaperPort Desktop, you can print it as you would any scanned item.
104 CHAPTER 10: FILLING IN PREPRINTED FORMS WITH FORMTYPER
CHAPTER 11 Annotating a Page To communicate well, you need to draw the reader’s attention to important information. When working with paper, you can highlight text with highlighter markers, add Post-it notes, and circle text with a pen or pencil. With PaperPort, you can use these methods but in electronic form.
106 CHAPTER 11: ANNOTATING A PAGE Here is an example of a page with some annotations. Selection. Select an area to copy, cut, paste, or crop. Freehand. Circle or underline important information. Note. Add a note, just like a Post-it note. Highlight. Add a highlight color. Arrow. Point to important information with a line or arrow. Picture. Add an illustration to a page. You can also tell if an item in Desktop View contains annotations because they appear as small symbols on the thumbnails.
USING THE ANNOTATION TOOLS 107 USING THE ANNOTATION TOOLS The basic method of using the annotation tools is similar for each tool. To use an annotation tool: 1. Click the tool on the Annotation toolbar. Pointer Selection Eraser Straighten Page Pan Note Mark-Up Highlighter Freehand Arrow Picture 2. Place the cursor on the page. Its shape will indicate the tool you selected. 3. Depending on the tool you selected, click or drag the cursor to use the tool.
108 CHAPTER 11: ANNOTATING A PAGE POINTER Use the Pointer tool to select annotations on a page. Annotations must be selected in order to move, resize, or edit them. To use the Pointer tool to move, resize, or edit an annotation: 1. Click an annotation to select it. 2. To move the annotation, put the pointer inside the selected area, and drag the annotation to a new place. 3. To resize the annotation, put the pointer on one of the selection boxes, hold down the mouse button, and drag the pointer. 4.
USING THE ANNOTATION TOOLS 109 SELECTION Use the Selection tool to select an area to crop, cut, copy and paste, such as a graphic for use in another application, or your signature for use on a form letter. Tip: Use the selection process to copy your signature onto letters. Then you can fax a signed copy of your letters directly from your computer without having to print the letter, sign it, and then rescan it (or send it from a fax machine). To use the Selection tool: 1.
110 CHAPTER 11: ANNOTATING A PAGE CUT AND PASTE OPTIONS You can copy (or cut) and paste to and from pages and applications in several different combinations: • From one page to another in Page View. The copied image is pasted onto the receiving page; you can then move the image into place. • From Page View to the Desktop. A new item is created on the Desktop with the copied image on it. • From Page View to another application.
USING THE ANNOTATION TOOLS 111 STRAIGHTEN PAGE Use the Straighten Page tool to straighten a page, either horizontally or vertically, that was originally scanned in at an angle. To straighten a page: 1. Hold down the mouse button and draw a line along the edge of an area that you want to be horizontal or vertical on the page.
112 CHAPTER 11: ANNOTATING A PAGE 2. When you release the mouse button, the PaperPort software straightens the whole page along the line you drew. PAN Use the Pan tool to scroll an image quickly, up, down, left, or right. To use the Pan tool: 1. Click the Pan tool. The pointer changes to a hand pointer. 2. Drag the mouse. The page image moves as you move the mouse. NOTE Use the Note tool to write a resizable note at any place on the page.
USING THE ANNOTATION TOOLS 113 To write a note with the Note tool: 1. Click the page. The note appears and the insertion point is ready for you to begin typing. 2. Type the note in the text box that appears. As you type the note, the box expands to fit the amount of text... By default, the note color is yellow. 3. To collapse all the notes on a page, select any one of the notes first. 4. From the Annotations menu, choose Collapse Notes.
114 CHAPTER 11: ANNOTATING A PAGE MARK-UP Use the Mark-Up tool to add a line of text to the page. To write a note with the Mark-Up tool: 1. Click the page where you want to type text. The Mark-Up tool is for typing a single line of text, like this. Don’t press Enter to type a second line of text… 2. Type a line of text. …instead create another mark-up box and type your text. HIGHLIGHTER Use the Highlighter tool to highlight any part of a page with a color.
USING THE ANNOTATION TOOLS 115 FREEHAND Use the Freehand tool to draw freehand marks, for example, circle text or underline important sentences. To draw freehand lines on a page: • Hold down the mouse button and draw a line around the area you want to emphasize. To change the line width of an existing line, select it; then choose Line Width from the Annotations menu and choose a new line width.
116 CHAPTER 11: ANNOTATING A PAGE 2. To add or remove arrowheads when you draw, choose Line Arrowhead from the Annotations menu. PICTURE Use the Picture annotation tool to place a picture as an annotation onto a page. You can add a Picture annotation by selecting a bitmap file already saved on your hard disk or by pasting a picture from the Clipboard. To add a picture to a page using the Clipboard, copy the picture to the Windows Clipboard, and then display the page in Page View.
USING THE ANNOTATION TOOLS 117 2. Select the name of the picture. 3. Click Open. The picture appears on the page. 4. To reposition a picture, click the Pointer tool and then click the picture to select it. Handles around the picture indicate it is selected. 5. Drag the picture to its proper position on the page. To resize the picture, drag one of its handles. You can resize or reposition a picture whenever it is displayed in Page View.
118 CHAPTER 11: ANNOTATING A PAGE DISPLAYING AND HIDING ANNOTATIONS You can display items in Page View with all of their annotations either visible or hidden. This feature is especially useful if you want to print or fax an item, but don’t want to include the annotations. To display or hide annotations: 1. In Page View, choose Show Annotations from the Annotations menu. The check mark means the annotations are visible. 2. To hide annotations, choose Show Annotations again from the Annotations menu.
CHAPTER 12 Editing Images An original image might not be the exact color or sharpness that you want. For example, an indoor snapshot of your family or household pet might have the “red eye” effect from the camera’s flash. Using PaperPort’s Remove Red Eye tool, you can remove the red. Other tools help you adjust colors, contrast, and other image characteristics.
120 CHAPTER 12: EDITING IMAGES The following table briefly describes each image editing tool: Tool Does this... Rotates the image right 90 degrees. Rotates the image left 90 degrees. Runs a step-by-step process to help you improve the color of an item scanned in color. Fixes the appearance of the image by trying to improve the color. Manually adjusts a color picture’s brightness and contrast, color, and tint. Sharpens a blurred picture. Removes the redness from the eyes in an image.
USING THE IMAGE EDITING TOOLS 121 ROTATE RIGHT OR LEFT Use the Rotate tools to rotate an entire pages 90 degrees to the left or right. Pages with annotations cannot be rotated. Rotating a page is particularly useful for spreadsheets, graphs, charts, and other pages normally displayed horizontally. After scanning a page vertically, rotate it to produce a horizontal page like the original. You can rotate multiple pages or a stack.
122 CHAPTER 12: EDITING IMAGES AUTOFIX PICTURE Use the AutoFix Picture tool to automatically enrich the quality of an image. The PaperPort software analyzes the image and improves its appearance as much as possible. Fuzzy images might become sharper, and underexposed (dark) or overexposed (lighter) photos might be darkened or lightened. However, if the quality of the original image is very poor, even the automatic image improvement might not help.
USING THE IMAGE EDITING TOOLS 123 ADJUST PICTURE Use the Adjust Picture tool to manually adjust a color picture’s brightness and contrast, color, and tint. To use the Adjust Picture tool: 1. Click the Adjust Picture tool. 2. Select the picture that you like best. The one you select moves to the center and becomes the current picture, or the one to adjust. 3. Click a button to adjust a feature of the picture. 4. Drag the slider to adjust that feature. 5. Click OK.
124 CHAPTER 12: EDITING IMAGES PICTURE WIZARD The Picture Wizard is also for adjusting a color picture. Clicking the Picture Wizard button on the Command Bar walks you through the most likely steps to produce a good quality image. To use the Picture Wizard: • Click the Picture Wizard button on the Command Bar. A series of dialog boxes walk you through the process to adjust the picture quality. This is the first Wizard dialog box. Click Next to see the next dialog box.
USING THE IMAGE EDITING TOOLS 125 3. Click OK. Before—A blurred picture After—The sharpened picture REMOVE RED EYE Indoor flash photographs can produce the “red eye” effect that turns the pupils of the eyes red. Using the Remove Red Eye tool, you can remove the redness from the eyes in the image. To remove the red eye effect with the Remove Red Eye tool: 1. Click the Selection tool. 2. Select the portion of the pupil of the eyes that are red. 3. Click the Remove Red Eye tool.
126 CHAPTER 12: EDITING IMAGES Tip: Use the Zoom In button (on the Command Bar) before selecting the red area, and then select as small an area of the eye as possible. PaperPort removes the color red from the entire selected area. If the selected area includes other parts of the eye that have tints of red in them (as light brown eyes often do), those tints will be removed too. CROP PAGE Use the Crop Page tool to remove part of a page.
USING THE IMAGE EDITING TOOLS 127 INVERT PAGE Use the Invert Page tool to reverse the colors of an image. This is particularly helpful for reading text on images with a dark background and light letters. To reverse images with the Invert tool: • Click the Invert Page tool. The image reverses color. Before After REMOVE STRAY DOTS Sometimes a page has small marks, dots, or speckles that appear on the scanned page. For example, scanned newspaper articles often have extraneous spots on the page.
128 CHAPTER 12: EDITING IMAGES Note: PaperPort removes only the smaller dots and speckles on the page because larger marks, such as handwritten notes, might be a valid part of the image. To remove larger unwanted portions of an image, use the Selection tool (on the Annotation toolbar) to select the unwanted portion; then choose Cut from the Edit menu.
CREATING WALLPAPER FROM AN ITEM 129 CREATING WALLPAPER FROM AN ITEM The background color of your computer’s screen is called “wallpaper.” Typically it is a nondescript color, but you can easily change it to an image from PaperPort, for example, a picture of your spouse or children. To create wallpaper: 1. Select the item for the wallpaper. 2. Choose Set as Wallpaper from the Page menu. The screen background color changes to that image.
130 CHAPTER 12: EDITING IMAGES
CHAPTER 13 Importing, Exporting, and Printing Although you can view and file both PaperPort and non-PaperPort items, many features such as adding annotations and grouping items into stacks are available only with PaperPort items. To use these features, you can easily import a non-PaperPort image, such as a TIF file converting it into a PaperPort (MAX file) item. You can also export items from the PaperPort application to other applications.
132 CHAPTER 13: IMPORTING, EXPORTING, AND PRINTING IMPORTING FILES CREATED IN OTHER APPLICATIONS You can import files created in other image editing applications such as Photoshop by using the Import command from the File menu. When you import a file, PaperPort copies the original image and saves it as a PaperPort item. The file formats that PaperPort can import from other applications are described in the following table. Format Description PaperPort file (.MAX) A format used in PaperPort for Windows.
EXPORTING PAPERPORT ITEMS 133 Format Description Self Viewing File (.EXE) A format that creates a special PaperPort file you can attach to an e-mail message that the recipient can double-click and view without using PaperPort. FlashPix (.FPX) A high-resolution image file format. To import an image file created in another application: 1. In Desktop View, from the File menu, choose Import. The Import dialog box appears. 2. From the Files of Type drop-down list, choose the format type. 3.
134 CHAPTER 13: IMPORTING, EXPORTING, AND PRINTING You might want to export items when: • Someone else needs to open the item in an application that requires a different file format, such as JPEG for embedding the file in a Web page. • You want to save the file on a floppy disk. • You want to create a self-viewing PaperPort file and send it to someone who doesn’t have PaperPort. The following table describes the formats for exporting items: Format Description PaperPort file (.
EXPORTING PAPERPORT ITEMS 135 Format Description Self Viewing File (.EXE) A format that creates a special PaperPort file you can attach to an e-mail message or place on a server. The recipient of the file simply double-clicks and views the file without using PaperPort. FlashPix (.FPX) A high-resolution image file format. To export an item: 1. In Desktop View, select the item you want to export. You can export both individual items and stacks.
136 CHAPTER 13: IMPORTING, EXPORTING, AND PRINTING 6. Click Save. Note: PaperPort items exported as BMP or TIFF files can be as much as 10 times larger than the original PaperPort items. If you have an application that compresses files, you might want to compress the exported files before saving them on a floppy disk EXPORTING WITH COMPRESSION When you export color and grayscale images, the files can become large and occupy large amounts of hard disk space.
OPENING AN ITEM IN PAGE VIEW 137 3. Drag the slider in the JPEG Image Quality bar to set the level of compression. The higher the setting, the better the image quality and the lower the compression. 4. Export the file using the Export command and select JPEG as the file format. For more information about exporting, see “Exporting PaperPort items.” OPENING AN ITEM IN PAGE VIEW In Page View, you can use the open command to open PaperPort and non-PaperPort items. To open a file: 1.
138 CHAPTER 13: IMPORTING, EXPORTING, AND PRINTING SAVING AN ITEM IN A DIFFERENT FORMAT In Page View, you can use the Save As command to save the current item with a new file name and save it in a specific file format. Before making changes to the item in Page View, save the original under a unique name so that you always have the original file. To save an item in a different format: 1. From the File menu, choose Save As. The Save As dialog box appears. 2. Type the file name for the item. 3.
PRINTING ITEMS TO THE PRINTER 139 PRINTING ITEMS TO THE PRINTER You can print any item from the PaperPort Desktop to the printer. If an item contains annotations that you don’t want to include when it’s printed, remember to hide the annotations first. To print an item: 1. Select the item. It can be a single item or a stack. 2. From the File menu, choose Print. or In Desktop View, you can also drag the item to the printer link icon.
140 CHAPTER 13: IMPORTING, EXPORTING, AND PRINTING You will see a dialog box similar to the following. (This dialog box is from Microsoft Word.) 3. In the printer list, select Visioneer or Visioneer Color (for color items.) 4. Click OK, or in other applications, click Set as Default Printer. 5. Use the application’s Print command to print the file. The file prints to the Desktop. A new item appears on the Desktop with the name of the application and file name as the item’s title.
APPENDIX A PaperPort Viewer With PaperPort Viewer, you can share PaperPort items—including articles, letters, contracts, budgets, reports, and photos with others who do not own the PaperPort software. PaperPort Viewer lets others view and print PaperPort items. You can distribute PaperPort Viewer to others free of charge. One way to send someone PaperPort Viewer is to attach the PaperPort Viewer file to an e-mail message and then send that e-mail message to the recipient.
142 CHAPTER :
INDEX A Actual Size button 20 Add to Folder View dialog box 31 Add to SimpleSearch command 44 Adjust Picture dialog box 123 Adjust Picture tool 123 Annotation Tool Bar 17, 19, 107 annotation tool samples 7, 107–117 annotations collapse notes 113 copy and paste 110 hiding or displaying 118 how to create 107 in MAX files 135 on forms 102 samples 106 selecting 108–109 Arrange button 17 Arrange Folder View dialog box 33 Arrow tool 115 Auto-Find button 103 AutoFix Picture tool 122 B blurred picture 124 BMP pict
144 INDEX drag and drop between Windows and Desktop View 42 create a stack 48 folder in folder 40 item in folder 35 Duplicate button 17 Duplicate Item command, before cropping 126 duplicating an item 37, 52 E e-mail link 8, 69, 72, 73 e-mail, self-viewing attachment 74, 135 Enhance Lines tool 101, 128 Excel link opening an Excel file 86 spreadsheet example 86 Excel spreadsheet 139 Explorer button 17 Export command 135 export item 11 exporting as self-viewing file 135 file size 136 formats 134 title 135 w
INDEX G Go To Page 53 graphic editing 119 importing 133, 137 gray Desktop background 15 H Highlighter tool 114 HTML format 83 I image editing tool samples 119–128 Image Tool Bar 20 Import command 132, 133, 137 Import dialog box 133, 137 import item 11 importing formats 133, 137 from other applications 132 Internet 11, 12, 74, 83, 141 Invert Page tool 127 item creating copy 36 creating new 40 creating short-cut 36 duplicating 37, 52 duplicating as PaperPort item 37 export 11 fax with ScanDirect 96 filing
146 INDEX O OCR definition 9, 78 sample 78 OCR software 81 OLE Return button 17, 21 opening multiple Page View windows 19 opening non-PaperPort item in its application 24 in Page View 24 Optical Character Recognition, See OCR P page arrows 115 clean dots 127 convert portion to text 84 crop portion 126 duplicatiing 52 enhance lines 128 highlight sections 114 note 114 reverse colors 127 scanned at an angle 111 Page button 16, 23 Page menu 52 Page Navigators 52 page titles in stacks, showing 51 Page View ch
INDEX S Save As command 101 ScanDirect Control Panel about button 93 definition 69 fax an item 96 help 93 icon positions 93 icons 93 scan multiple pages button 93 scan single page button 93 scroll arrows 93 starting 91 with PaperPort 94 screen background 129 scroll quickly 112 search for item 10 select an item 49 Selection tool 84, 109 self-viewing e-mail 74 self-viewing format 135 Set as Wallpaper command 129 setting Desktop background gray 15 Settings button 17, 21 Sharpen Picture tool 124 short-cut, cre
148 INDEX U Unstack All Pages command 54 Unstack button 17 Unstack Current Page 53, 82 unstacking items 53 updating captured Web page 60 URL 61 WinFax PRO 71 Wizard button 120, 123 word-processing application 82 link 81 link icon 81 opening file 81 V Z Viewer preference 19 Viewer, PaperPort 141 viewing items in other applications 23 Visioneer Web site 11, 74, 141 W Web page adding capture to Desktop View 58, 60 capture preferences 59 capturing a portion 58 capturing entire page 58 creating updated co
