Visioneer OneTouch 9420 USB Scanner User’s Guide FOR WINDOWS
COPYRIGHT INFORMATION Copyright © 2004 Visioneer, Inc. Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws. The Visioneer brand name and logo are registered trademarks of Visioneer, Inc. The PaperPort brand name and logo are registered trademarks of ScanSoft, Inc. Microsoft is a U.S. registered trademark of Microsoft Corporation. Windows is a trademark of Microsoft Corporation.
i TA B L E O F C O N T E N T S Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 What’s in the Box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 The Visioneer OneTouch 9420 USB Scanner . . . . . . . . . . . . . . . . . . 2 What You Need . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ii Creating a New Scan Configuration . . . . . . . . . . . . . . . . . . . . . 68 Editing or Deleting Scan Configurations . . . . . . . . . . . . . . . . . . 74 Configuring Before Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 Scanning with Event Forwarding . . . . . . . . . . . . . . . . . . . . . . . . 76 Scan and Burn to a CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Transferring Scanned Documents to Storage . . . . . . . . . . . . . . .
WELCOME Congratulations on purchasing your Visioneer OneTouch 9420 USB scanner. With this scanner you can quickly scan paper documents, color photos, 35mm slides, and negatives to place their electronic images on your computer. WHAT’S IN THE BOX Before starting the installation, check the contents of the box to make sure that all parts are included. If any items are missing or damaged, contact the dealer where you purchased the scanner.
2 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE THE VISIONEER ONETOUCH 9420 USB SCANNER Document cover Transparency light source Glass Reference marks Locking tab (underneath) OneTouch buttons panel Status light OneTouch buttons Custom Print Email OCR To PaperPort USB port Option port TPA cable Power jack
THE VISIONEER ONETOUCH 9420 USB SCANNER 3 Document cover—Protects the document from light and contamination. Transparency light source—Shines light through 35mm slide or negative transparency and then through the glass onto the scanning sensors in the body of the scanner. Glass—Items are placed face down aligned at the arrow symbol in the upper-left corner. Reference marks—Marks on the border of the glass show where to align various paper sizes.
4 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE WHAT YOU NEED An IBM-compatible PC with: ■ A Pentium II (or higher) processor or equivalent ■ A CD-ROM drive ■ An available Universal Serial Bus (USB) port; 1.1 or 2.0 ■ Microsoft Windows operating system: 2000, ME, or XP (Service Pack 1 and 2) ■ Available internal memory (RAM) as follows: ■ ■ 128 MB or more ■ 256 MB recommended for Windows XP 200 MB of free hard disk space Note: The new USB 2.0 ports operate at higher speeds than USB 1.
DOCUMENTATION 5 DOCUMENTATION Your scanner is delivered with the following documentation: ■ Quick Install Guide—abbreviated installation instructions. ■ Visioneer OneTouch 9420 Scanner User’s Guide—detailed installation, scanning, configuration, and maintenance information; also available as a printable file on the Installation CD. ■ ScanSoft PaperPort User’s Guide—on the Installation CD; contains detailed feature and configuration information.
6 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE Installing Installation is a quick, three-step process: ■ Install the software ■ Connect the scanner ■ Check out your scanner STEP 1: INSTALL THE SOFTWARE Note: If you had another scanner connected to your computer, you must uninstall its driver software before starting the installation of your 9420 scanner. Please see the other scanner’s user manual for information about uninstalling.
STEP 1: INSTALL THE SOFTWARE 7 Note: If the CD does not automatically start, check the following: ■ Make sure the CD drive’s door is completely shut. ■ Click the My Computer icon on your desktop. Double-click the icon for your CD-ROM drive. In the list of files, double-click the file named START32.EXE. 3. On the Visioneer installation menu, select Install ScanSoft PaperPort. 4. On the PaperPort Setup window, click Next. 5. Read the ScanSoft license agreement.
8 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE 10. Click Finish on the PaperPort Installation window. If a message asks you to restart your computer, click Restart. 11. Now click Install Scanner Driver. 12. Click Next on the OneTouch 4.0 Welcome window. 13. On the Visioneer License Agreement window, read the license agreement. If you accept the terms, select I Agree, and click Next. 14. Click Next on the Confirm Installation window.
STEP 1: INSTALL THE SOFTWARE 9 15. When you see the following Connect Scanner window, do NOT click OK. Leave the window open and proceed to the next section, “Step 2: Connect the Scanner”.
10 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE STEP 2: CONNECT THE SCANNER Your OneTouch 9420 scanner connects to any available USB 1.1 or USB 2.0 port. Check your computer’s user guide for port locations. Note: You do not have to shut off the power to your computer when connecting the scanner to a USB port. To connect the scanner to a USB 1.1 or USB 2.0 port: 1. Remove all shipping tape from the top and bottom of the scanner. Slide the locking tab on the bottom to its unlocked position.
STEP 2: CONNECT THE SCANNER 11 3. Plug one end of the USB cable into an available USB 1.1 or USB 2.0 port on the computer. 4. Plug the other end of the USB cable into the scanner’s USB port. USB If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force the plug into the connection. You can also connect the scanner to a USB port on the computer’s keyboard if it has one, or to a USB hub.
12 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE 5. Plug the power adapter cable into the power jack on the back of the scanner and then plug the power adapter into an AC (wall) outlet. The following diagram shows the scanner connected to a computer. The status light on the front of the scanner is illuminated, indicating the scanner is receiving power.
STEP 2: CONNECT THE SCANNER 13 6. When the software is finished loading, return to the Connect Scanner window and click OK. The scanner’s status light is green when the scanner and computer are communicating properly. 7. On the Install Completed window, click Close. 8. When installation is finished, restart your computer. 9. If you selected additional software to install from the CD, leave the CD in the CD drive and restart your computer after the additional software installation has completed.
14 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE STEP 3: CHECK OUT YOUR SCANNER After installing the scanner and software, you will see a OneTouch icon on the Windows taskbar (at the bottom right corner of the computer screen). If the scanner is properly connected, the icon looks like the one pictured below. OneTouch Icon To check the status of the scanner: 1. On the Windows taskbar, right-click the scanner icon. The shortcut menu appears. 2. Select About from the shortcut menu.
STEP 3: CHECK OUT YOUR SCANNER 15 IF THE SCANNER IS NOT PROPERLY CONNECTED If the scanner is not properly connected, check for one of these possible problems: • Is a cable loose or not plugged in securely? Inspect all cable connections. Make sure all the cables are plugged in securely. • Is the scanner’s power light on? If the light does not come on, plug the power adapter into another electrical outlet.
16 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE REGISTER YOUR SCANNER Registering your scanner is very important because it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. To register your scanner: 1. Right-click on the OneTouch icon in the Windows System Tray (at the bottom right corner of the screen). The OneTouch Icon 2. Choose Check for Online Updates from the pop-up menu. 3.
REGISTER YOUR SCANNER 17 The serial number is located on the underside of the scanner. The Serial Number After registration is complete you will receive an email message with your RegID. Your RegID is very important because you will need it when accessing free telephone support, or checking for future online updates. 4. Write down your RegID below so you will always know where to find it.
18 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE Scanning This chapter describes how to scan paper documents as well as 35mm slides and negatives.
SCAN PAPER DOCUMENTS WITH THE SCANNER BUTTONS 19 2. Close the document cover and press one of the OneTouch buttons. The scanner starts scanning the item. A Scan progress window opens. To Cancel scanning, click the Cancel button. When the scan is complete, a “thumbnail” of the scanned image appears in the destination application. In this example, the Destination Application is the PaperPort desktop. A thumbnail of the scanned image appears in the Destination Application.
20 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE ABOUT THE ONETOUCH BUTTONS The OneTouch buttons are preconfigured for typical scanning tasks. To change button settings, see “Configuring the OneTouch Buttons” on page 46. The following table describes the preconfigured button settings: Button Function Preconfigured Settings Scan Scans the item as a color page and displays it in PaperPort. Email Scans the item as a color photo and attaches it to a new email message in your email application.
SCANNING FROM THE BUTTON PANEL ON THE SCREEN 21 SCANNING FROM THE BUTTON PANEL ON THE SCREEN Scanning from the button panel on the screen works just like pressing a scanner button. The scanner scans the item, and then sends the image to the destination associated with the button. This method of scanning is especially helpful if the scanner is not located close to your computer. To scan from the button panel on the screen: 1. Place an item face down on the glass.
22 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE ABOUT THE ONETOUCH BUTTON PANEL’S NAMES AND ICONS The button names, such as Email or OCR, indicate the original factory settings for a button. For example, the Email button is set up to scan documents and then immediately attach them to a new email message in Microsoft Outlook Express. But you can change the Destination Application as well as the other aspects of the button.
SCANNING FROM THE PAPERPORT SOFTWARE 23 To scan an item from PaperPort: 1. Open the scanner cover and place an item face down on the glass. Align the edge of the item with the arrow at the upper-left corner of the glass and then close the cover. 2. On the Windows taskbar, click Start, point to Programs, point to ScanSoft PaperPort 9.0, and then click PaperPort. The PaperPort desktop opens.
24 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE 3. Click the Scan icon on the PaperPort command bar. The Folders pane is replaced by the Scan pane. Scan pane Choose Visioneer 9420 from here 4. From the Scanner list, select Visioneer 9420. 5. In the “Scan what?” section, choose Document or Photograph. 6. Click Settings to view and change the format for the scanned item’s file name and the file type. The default file type for documents is .pdf and the default for photographs is .jpg. 7.
SCANNING FROM THE PAPERPORT SOFTWARE 25 SCANNING FROM THE BASIC INTERFACE The Basic Interface can scan a preview of the image so you can adjust its appearance before scanning the final image. After adjusting the appearance, you click the Scan button on the Basic Interface (not on the scanner) to scan the item. Click the Advanced Interface button if you would rather scan with the Advanced Interface. 1. From the Scan Type menu, choose Scan Reflective Using to scan paper items. 2.
26 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE 5. To choose another resolution, use the Resolution (DPI) menu. You can also change the picture type again, for example, from color to grayscale, and you can change the paper size from the Paper Size menu. To scan only a portion of the image see the section “Scanning Part of an Image” on page 28. 6. To preview the item with the new settings, click the Preview button again on the Basic Interface. 7.
SCANNING FROM THE PAPERPORT SOFTWARE 27 9. On the PaperPort Scan message box, click Done. When scanning is complete, thumbnail images appear on the PaperPort Desktop.
28 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE SCANNING PART OF AN IMAGE To scan part of an image, you draw a box around the part you want. The scanner then only scans that portion of the image and sends it to the PaperPort desktop. 1. Put the pointer on the image and drag a box around the section of the image that you want to scan. A dotted outline shows the selected area in the image. This is the image that appears on the PaperPort desktop when scanning is finished. The selected scan area.
SCANNING FROM THE PAPERPORT SOFTWARE 29 SCANNING FROM THE ADVANCED INTERFACE The Advanced Interface has more options for scanning than the Basic Interface. 1. Open the Basic Interface as described in the section “Scanning from the Basic Interface” on page 25. 2. Click the Advanced Interface button on the Basic Interface. The Advanced Interface appears. Choose a scanning option. Scan Reflective Using is for scanning paper items. The other options are for transparencies.
30 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE 4. Click one of the icons to select a configuration. For example, select Color Configurations and then select Custom to scan a color item with the preset Custom scan settings. The configuration settings appear as a list. Click the + (plus) sign to see the full list. Click the - (minus) sign to collapse the list. ■ Black&White is for letters, memos, pen and ink drawings, and other black and white material.
SCANNING FROM THE PAPERPORT SOFTWARE 31 10. When you’re finished scanning items, click Done to close the Advanced Interface. If the Single page items check box is selected on the PaperPort desktop, the item appears as a thumbnail on the desktop. If the Single page items check box is not selected, thumbnails do not appear until you indicate the scanning job is finished. If you’re scanning multiple pages, the pages appear as PaperPort stacks. See “The Single Page Items Check Box” on page 41. 11.
32 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE SCANNING 35MM SLIDES AND NEGATIVES Your 9420 OneTouch scanner is specially designed to scan 35mm slides and negatives. You can scan both positive and negative film images. A BRIEF EXPLANATION Your scanner has sensors that capture the image of the item being scanned. Those sensors are located in the body of the scanner.
SCANNING FROM THE PAPERPORT SOFTWARE 33 2. To scan a 35mm slide, first position the 35mm mask on the glass. The mask has one square corner. Align that corner with the arrow on the scanner body. Make sure that the text on the 35mm mask faces up so the slide fits properly in the mask. Follow the directions on the mask and place the 35mm slide horizontally into the slide holder. Calibration slot Notice that the mask has a narrow slot next to the slide holder.
34 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE The 35mm negative mask also has a calibration slot. Do not place items to be scanned in the calibration slot. You’re now ready to scan the slide or negative using the PaperPort Advanced Interface. To scan a 35mm slide or negative: 1. Start the PaperPort software and click the Scan icon on the toolbar. Tip: You can also start the Advanced Interface from the scanner buttons by setting a button to “Configure Before Scanning.
SCANNING FROM THE PAPERPORT SOFTWARE 35 4. Click the Scan button in the Scan pane. The Basic Interface or Advanced Interface opens, depending on which one you used last. That is, if you used the Advanced Interface the last time you scanned from PaperPort, then it will open. You can only scan transparencies from the Advanced Interface. 5. If the Basic Interface appears, click the Advanced Interface button. The Advanced Interface appears. 6.
36 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE An image of the transparency then appears on the Advanced Interface. 7. Click Preview to preview the image and adjust settings as needed. 8. See “Adjusting the Image on the Advanced Interface” on page 83 for details about adjusting settings. Tip: For 35mm slides or negatives, set the resolution to 1200 dpi or better. Visioneer recommends using a resolution of 2400 dpi. Refer to “Adjusting the Resolution” on page 84 for steps to set the resolution. 9.
SCANNING FROM THE PAPERPORT SOFTWARE 37 WHEN YOU’RE FINISHED SCANNING TRANSPARENCIES 1. Remove the slide or negative from its mask. 2. Store the mask in its protective bag. 3. Later, when you re-open the Advanced Interface, make sure to choose Scan Reflective Using to reset PaperPort for scanning paper items. Choose Scan Reflective Using to reset for scanning paper items 4. If you adjusted the resolution and other settings for scanning slides or negatives, reset those settings for scanning paper items.
38 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE SELECTING PAPERPORT SETTINGS Clicking the Settings option on the PaperPort Scan panel displays the Settings dialog box where you can change the naming of scanned items and their file type. To select settings: 1. Click Settings on the Scan Pane before clicking the Scan button. The Settings dialog box appears. Click the Output tab to see setting options. When the Scan tab is selected, as shown above, the dialog box shows information about the scan. 2.
SCANNING FROM THE PAPERPORT SOFTWARE ■ 39 Enter name or select date format—You have two basic options for the naming of scanned items: a text name, or a date. To give scanned items a text name, type the name in the box. For example, to name your scanned items Photograph, type the word Photograph in the box. From then on, each scanned item is named Photograph and is numbered sequentially, Photograph (1), Photograph (2), and so on.
40 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE ■ File type—click the menu arrow and choose the file type for your scanned items, such as .jpg, .txt, or .bmp. Your scanned items are then converted to that file type and placed on the PaperPort Desktop. The small icon on the bottom right corner of the PaperPort thumbnails indicates the file type you selected. This icon indicates the PaperPort format. Depending on the file type you select, you may also be able to select image quality options.
SCANNING FROM THE PAPERPORT SOFTWARE 41 ON THE PAPERPORT DESKTOP ■ Unless you changed it with the Settings option, the name of the scanned image is the day, date, and number of scanned items that day. For example, the second item scanned on a day is followed by a (2), the third by a (3) and so on. To change a name, select its text and type a new name.
42 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE SCANNING WITH THE WINDOWS IMAGE ACQUISITION If your computer is running the Windows XP or ME operating system, you have a choice of scanning using the TWAIN-compliant Basic or Advanced Interfaces as described starting on page 23, or the Microsoft Windows Image Acquisition (WIA) standard as described below. Note: To scan transparencies you must scan from the PaperPort Advanced Interface (or other TWAIN software).
SCANNING FROM THE PAPERPORT SOFTWARE 43 4. From the Scanner drop-down list, select WIA - Visioneer 9420. 5. In the “Scan what?” section, choose Document or Photograph. 6. Click Settings to view, and optionally change the format for the scanned item’s file name and the file type. 7. Use the Single page items check box as follows: ■ When the check box is selected, pages are scanned and placed on the PaperPort desktop.
44 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE 11. Adjust the settings of the previewed image: ■ Change the button selection for the type of item. ■ Adjust the custom settings. ■ Change the size of the scanned image. Click and hold the mouse pointer over one of the four sizing-boxes on the corners of the previewed image. Then drag the box to increase or decrease the size of the image. 12. Preview the image again, or click the Scan button. The scanned image is displayed on the PaperPort desktop.
SCANNING FROM THE PAPERPORT SOFTWARE 45 Brightness and Contrast—Drag the sliders to the right or left to adjust the brightness and contrast of the scanned image. The Contrast setting does not apply to Black and White picture or text. Resolution (DPI)—Choose the dots per inch (dpi) of resolution from the drop-down list. The maximum resolution is 600 dpi and the minimum is 50 dpi for Windows XP, and 75 dpi for Windows ME. The higher the dpi setting, the sharper and clearer the scanned image.
46 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE Configuring You can configure the default scanning settings for: ■ The buttons on the scanner and the button panel ■ The Advanced Interface (used when scanning from the PaperPort software) CONFIGURING THE ONETOUCH BUTTONS When you first connect your scanner to a computer, the scanner’s software configures each OneTouch button with appropriate settings consisting of: a Destination Application, a Scan Configuration, and a Document Format.
CONFIGURING THE ONETOUCH BUTTONS 47 Right-click on a button (for example, the Scan button) and the Properties window opens for that button. ■ You can also open the OneTouch Properties window by pressing and holding down a button on the scanner. The OneTouch Properties window then opens to the settings for that button.
48 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE ABOUT THE ONETOUCH PROPERTIES WINDOW The OneTouch Properties window is where you can select new settings for the buttons. The tabs across the top of the window correspond to the buttons on the scanner. Note: Some of the options on the OneTouch Properties Window (and other OneTouch windows and dialog boxes) are “grayed out” and are not available. Grayed out options are not appropriate for your Visioneer 9420 scanner.
CONFIGURING THE ONETOUCH BUTTONS 49 The settings on the Properties window are: Select Destination—the list of applications that can open to display the scanned image for the selected button. To configure the list of available applications, click the Options tab at the top of the dialog box and select the desired options. See “Selecting Options for a Button” on page 65 for more information. Select Configuration—the list of available scan configurations for the selected button.
50 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE Select Format and Page(s)—a set of file formats for the scanned image for the selected button. The formats are based on the type of destination application you select. The button names indicate their file types. See “Selecting File Format Options” on page 61 for more about the formats. Options tab—displays a window for choosing options related to the selected destination application.
CONFIGURING THE ONETOUCH BUTTONS 51 To select new settings for the Scanner Button: 1. Click the tab of the button you want to change. Each button has its own settings. So, as you click the tabs, the available settings on the window change to show them for each button. 2. From the Select Destination list, select the application where you want documents sent when scanning is finished.
52 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE SETTING DESTINATION APPLICATION PROPERTIES The different types of Destination Applications have various properties that you can select. 1. On the OneTouch Properties window, click a Destination Application. 2. Click the Properties button. Click a Destination Application. Click the Properties button A OneTouch 4.
CONFIGURING THE ONETOUCH BUTTONS 53 PAPERPORT PROPERTIES These properties apply to PaperPort, and are for designating the folder to receive your scanned items. 1. Select the PaperPort folder where you want the file of the scanned image to be located. 2. Click OK. 3. Click OK or Apply on the OneTouch Properties window. When PaperPort opens after you finish scanning, the thumbnails of your scanned documents are on the Desktop in that folder.
54 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE TEXT DOCUMENTS PROPERTIES These properties apply to Microsoft Word, Excel, Adobe Reader, and the other applications indicated by their icons in the list. The properties apply to the OCR settings for the applications. 1. Click in the OCR settings boxes for the options you want. The options will apply to all the applications in the group.
CONFIGURING THE ONETOUCH BUTTONS 55 3. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1, and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. 4. Select the icon in Step 3. To select the options in step 4 on the dialog box, refer to the documentation that you received with the application to see which text formats it supports.
56 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE IMAGE DOCUMENTS PROPERTIES These properties apply to Microsoft Paint and other image processing applications. 1. Click in the color document handling settings boxes for the options you want. The options will apply to all the applications in the group. ■ Convert Bitmaps using Screen resolution—Use this option to ensure that an image will fit on the computer’s screen.
CONFIGURING THE ONETOUCH BUTTONS 57 2. To add another application to the list, click the Add Application button. The Add Simple Image Link dialog box appears. 3. Click Browse to find the application you want to add to the list. When you select the application using the Browse button, steps 1 and 2 on the dialog box are automatically filled in, and the application icon appears in step 3. 4. Select the icon in Step 3.
58 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE STORAGE PROPERTIES These properties apply to the Destination Application named Transfer to Storage. If your computer is running Windows XP and has a CD burner attached to it, you also use this dialog box to start the Burn to CD process. Note: If you do not have a CD burner attached to your computer, the CD options are not shown on the dialog box. 1. Click the Storage Layout options you want.
CONFIGURING THE ONETOUCH BUTTONS 59 3. If you have a CD burner attached to your computer, the option Show message when ready to burn 5" CD (700MB), should be selected. You’ll see a message when it’s time to click the Burn CD button. 4. Click OK. 5. Click OK or Apply on the OneTouch Properties window. EMAIL PROPERTIES These properties apply to email applications so you can specify the folder for documents that you will attach to an email message.
60 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE 1. Click the Browse button for Folder for storing attachments and choose a folder for your email attachments. 2. Click the Browse button to specify the location to store them, or type a location directly into the box. See the steps on page 57 to add an application. 3. If you are using America Online (AOL) on your computer, and the folder name for AOL is incorrect, click the Browse button and find the correct AOL folder.
CONFIGURING THE ONETOUCH BUTTONS 61 SELECTING FILE FORMAT OPTIONS The option that you select determines the file format of the scanned document. Appropriate format options and file types are available for the type of Destination Application selected for the button. The available options are for images and text. Image Formats Text Formats; RTF is only one of several text formats available. The Text Formats are for text file types. The names of the formats indicate their file types.
62 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE The PDF format is often used to create images of text pages. You may want to select PDF as the page format when scanning text pages that do not require OCR processing or other processing. The PDF format is also used to put multi-page documents on web sites as pdf-readable files. As with the JPG option, the PDF format can be reduced in size or quality.
CONFIGURING THE ONETOUCH BUTTONS 63 TEXT FORMATS Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when you scan a document with the text format selected, the text portions of the document are automatically converted to editable text. Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet. The text format icon has several file formats available, depending on the Destination Application you select.
64 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE 3. Choose the file type—Simple Text or Rich Text Format—that you want for the text format. Your selection of a file type pertains only to the button currently selected on the OneTouch Properties window. Other buttons that have a text option selected as the Page Format are not affected, so you can set the text file type independently for each button. Simple Text—The .txt file format.
CONFIGURING THE ONETOUCH BUTTONS 65 3. Select the options for the OCR text. Auto orient page—if necessary, the scanned text page is automatically rotated so the text displays on the screen correctly Single column output—displays the scanned text as a single running column, even if the original page had multiple columns 4. Click OK.
66 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE 3. Select button options as described below. ■ Show All Destinations—This option selects all the Destination Application categories. The list of Destination Applications available for the selected button will include all the applications on your computer that fall into these categories. The list also includes printers and other devices connected to your computer so, for example, you can scan an item and have it printed immediately.
CONFIGURING THE ONETOUCH BUTTONS 67 Fax and Print is for sending your scanned documents directly to your printer or fax software for faxing. Sti Event Forwarding is for using another application’s interface for scanning. The OneTouch Event Forwarding dialog box appears so you can select which application to use to continue scanning. See “Scanning with Event Forwarding” on page 76 for details. 4. After selecting a new type of Destination Application, click the OK or Apply button to review the settings.
68 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE CREATING A NEW SCAN CONFIGURATION The scan configurations are where you select the scanning resolution, brightness, mode (color, black&white, or grayscale), and a number of other settings. The Scan Configurations. The Lock Icon. Click New to create a new Scan Configuration. Note the lock icon on the preset configurations.
CONFIGURING THE ONETOUCH BUTTONS 69 buttons set for text editing applications. Thus, you can create specific sets of scan configurations for specific functions and they appear only when appropriate. 3. Click the New button. If you want to start from the settings of another configuration, select the configuration, then click the Copy button. If the Scan Settings tab is not selected, click it. 4. On the Scan Configuration Properties dialog box, type a name. Type a new name for the configuration.
70 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE Color to scan color photographs and other color items. Color scans have the largest file size. ■ Resolution—Drag the slider to the right or left to adjust the dots per inch (dpi) of the resolution. The maximum resolution is 1200 dpi; the minimum is 50 dpi. The higher the dpi setting, the sharper and clearer the scanned image. However, higher dpi settings take longer to scan and produce larger files for the scanned images.
CONFIGURING THE ONETOUCH BUTTONS 71 ■ Size—Click Standard, click the menu arrow and choose a page size from the list, or click Custom and enter the horizontal and vertical page dimensions in the boxes. The maximum size is 8.5" by 11.69". The units of measurement can be inches or millimeters. Click the name of the units, inches or millimeters, to toggle between them. ■ Improvements and Settings—Only the options that apply to the selected Destination Application are available.
72 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE 8. Click the Advanced tab. The options of the Advanced tab are for the Color or Grayscale scanning mode. Saturation is the strength or purity of a color, hue is the color your eyes see as reflected from the image, and gamma controls the brightness of the midtones of the color. 9. Drag the sliders to the left and right to change the color settings. As you do, the image changes to show the effects of the new settings. 10.
CONFIGURING THE ONETOUCH BUTTONS 73 THE DEVICE SETTINGS TAB A Device Settings tab appears on the Scan Configurations dialog box when your selected Destination Application sends the scanned image to a printer, fax application, or other device. You use the options on the Device Settings tab to select settings for the device. 1. Click on the Device Settings tab.
74 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE Collate copies—If you’re printing more than one page, collate the copies. Enter the number of copies in the Copies box. Advanced—click to see additional settings for the device. The dialog that appears is specific to the device. For example, if the device is your printer, the dialog box is your printer’s setup settings. 2. Click OK or Apply. EDITING OR DELETING SCAN CONFIGURATIONS To edit or delete a scan configuration: 1.
CONFIGURING THE ONETOUCH BUTTONS CONFIGURING BEFORE SCANNING Sometimes, you may want to manually configure the scan settings before beginning the scanning process. In that case, you select Configure Before Scan as the Scan Setting. When you press a scan button, one of the scanning interfaces appears for you to set the scanning options. To configure before scanning: 1. Open the OneTouch Properties window. 2. Using the arrows, choose the button that you want to set to configure before scanning. 3.
76 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE 4. Right-click on Configure Before Scan and choose an interface to use for configuring before scanning. Twain—The Basic Interface or Advanced Interface appears for you to configure the scanning. See “Scanning from the Basic Interface” on page 25 or “Scanning from the Advanced Interface” on page 29. WIA—The Windows Image Acquisition (WIA) interface appears for you to configure the scanning. See “Scanning with the Windows Image Acquisition” on page 42.
CONFIGURING THE ONETOUCH BUTTONS 77 8. Select the application in the box and click OK. Now the application you selected opens and you can continue the scanning from that application’s TWAIN interface. SCAN AND BURN TO A CD If you have a CD burner attached to your computer, you can scan directly from your scanner onto a CD. This feature is available only on computers running Windows XP. To scan and burn to a CD: 1. Put a blank CD into your computer’s CD Drive. 2. Open the OneTouch Properties window. 3.
78 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE 7. On the OneTouch window, make sure that the Burn to CD Destination Application is still selected and click the Properties button. The OneTouch 4.0 Link Properties window appears. 8. Click the Burn to CD button. The CD burner begins and your scanned documents are written to the CD.
CONFIGURING THE ONETOUCH BUTTONS 79 TRANSFERRING SCANNED DOCUMENTS TO STORAGE With the Transfer to Storage scanning process, you can scan documents and save them in a folder in one step. The process is ideal for archiving documents without having to manually save or process them in any other way. If you choose a text format for the file format, the documents are also automatically converted by the OCR process into editable text and numbers before they are stored. 1.
80 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE 3. Right-click on the text format icon and choose the file format for the scanned documents. 4. Choose a Scan Configuration. 5. Click Apply or OK. 6. Now start scanning using Button the button you set up for archiving. When scanning is finished, the documents are saved in the text file format and in the location you specified. CHECKING THE HARDWARE 1. Right-click on the OneTouch icon and choose Show Hardware from the pop-up menu.
CONFIGURING THE ONETOUCH BUTTONS The Hardware icon If the Hardware View of the panel is already open you can also right-click on the Visioneer 9420 icon. The Hardware Properties dialog box appears and shows information about your Visioneer 9420 scanner.
82 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE 2. Click the Properties button. Your scanner has a built-in power saving feature that is set to power down after a period of idle time. You can set the power save mode from 10 minutes to a maximum of 10 hours. 3. Click the arrows for the Enable power save mode setting to choose a time setting. To turn the lamp on and off manually without turning off power to the scanner, click the Lamp On or Lamp Off buttons.
ADJUSTING THE IMAGE ON THE ADVANCED INTERFACE 83 ADJUSTING THE IMAGE ON THE ADVANCED INTERFACE You can adjust the scan settings on the PaperPort Advanced Interface to produce the best possible image for the items you’re scanning. To adjust a setting: 1. On the left side of the Advanced Interface, select a configuration, for example, Color Configurations. 2. Click a setting in the list of settings, or click its corresponding button on the right side of the Advanced Interface.
84 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE The following figure shows an example of the Advanced Interface if you click the Resolution setting in the list, or click the Resolution button. Click to close the settings panel Note: The information in the scan settings list and the options you select on the various settings panels are interactive. As you change the settings on the panel, the numbers in the list on the left also change.
ADJUSTING THE IMAGE ON THE ADVANCED INTERFACE 85 The following figure shows the resolution options. Note: The location of various buttons on the panels may be slightly different on your Advanced Interface window. The appearance of the window depends on your monitor’s screen resolution. To adjust the resolution: 1. To use one of the preset resolutions for typical scanned items, click one of the options in the list. For example, to set the resolution for scanning a business card, select Business Card.
86 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE 3. Click Reset to return the resolution to its original setting. The resolution panel also includes an advanced setting for Moire patterns. Moire patterns are wavy, rippled lines that sometimes appear on the scanned images of photographs or illustrations, particularly newspaper and magazine illustrations. To scan the image and limit or eliminate moire patterns, select the Reduce Moire option.
ADJUSTING THE IMAGE ON THE ADVANCED INTERFACE 87 To adjust the brightness and contrast: 1. Drag the Brightness slider to the left to make the item darker or to the right to make the item lighter. 2. Drag the Contrast slider to the left to decrease the contrast or to the right to increase the contrast. You can also type a number directly into the brightness or contrast setting boxes, or click the up and down arrows next to the box to increase or decrease the setting. 3.
88 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE To adjust the color settings: 1. Drag the Gamma, Saturation, and Color Hue sliders to the left to decrease the settings or to the right to increase the settings. You can also type a number directly into the setting boxes, or click the up and down arrows next to the boxes. 2. Click Reset to return the settings to their original numbers. ADJUSTING INPUT SIZE You can scan documents up to 8.5" by 11.
ADJUSTING THE IMAGE ON THE ADVANCED INTERFACE 89 To manually set the image size: 1. To scan at one of the preset input sizes, select the image size from the menu. To scan a specific area of the image, click on the image and drag a box around the area you want. The dotted outline shows the selected area in the image. The following figure shows an example of a manually selected area. This is the image that appears on the PaperPort desktop when scanning is finished.
90 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE 3. To resize the selected area, put the pointer on a dotted line and drag the line. Note that as you drag the dotted line, the menu selection for the image size changes to Custom to indicate you are customizing the size. The Scan Info box on the lower left portion of the Advanced Interface shows the information for the new area. If you selected multiple areas, tabs on the Scan Info box represent each area. Click on an area’s tab to see its Scan info. 4.
ADJUSTING THE IMAGE ON THE ADVANCED INTERFACE 91 THE SCAN INFO BOX The following figure shows the information on the Scan Info box: Tabs for each selected area. Click a tab to see the information for its area.
92 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE To change a profile you created: 1. Select your profile from the configuration list. 2. Make changes to the profile as needed, and then click Save. To delete a profile you created: 1. Select your profile from the configuration list. 2. Make your changes to the profile and click Save. 3. If you want to delete the selected profile, click Delete.
TROUBLESHOOTING 93 Maintenance This chapter contains information on troubleshooting, cleaning, uninstalling, and scanner specifications. TROUBLESHOOTING In addition to the troubleshooting information contained in this section, please see the Readme file in the PaperPort directory on your computer’s hard drive. The Readme file contains additional information that may help you diagnose problems with the scanner.
94 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE • Did you select another TWAIN source for acquiring images? If you use multiple TWAIN devices with your computer, you may have selected another source for images. Start the PaperPort software and click the Scan icon. From the Scanner drop-down list, choose OneTouch 4.0. Problem: During installation I got the error message: PaperPort Installation is not complete. What do I do? The installation procedure was not successful.
HOW TO UNINSTALL YOUR SCANNER 95 HOW TO UNINSTALL YOUR SCANNER To uninstall the Visioneer OneTouch 9420 scanner, remove the Visioneer 9420 software first, and then remove the PaperPort software, or other scanner software. STEP 1: UNINSTALLING THE VISIONEER ONETOUCH SOFTWARE 1. On the Windows taskbar, click Start, point to Settings, and then click Control Panel. 2. Double-click the Add/Remove Programs icon. ■ Windows ME: The Add/Remove Programs Properties window opens. Select the Install/Uninstall tab.
96 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE STEP 2: UNINSTALLING THE PAPERPORT SOFTWARE 1. On the Windows taskbar, click Start, point to Settings, and then click Control Panel. Windows XP: choose Control Panel from the Start menu. 2. Double-click the Add/Remove Programs icon. ■ Windows ME: The Add/Remove Programs Properties window opens. Select the Install/Uninstall tab. ■ Windows 2000 or XP: The Add or Remove Programs window opens. Make sure the Change or Remove option is selected. 3.
VISIONEER 9420 USB SCANNER SPECIFICATIONS 97 VISIONEER 9420 USB SCANNER SPECIFICATIONS Bit Depth Scanning resolution Maximum Item sizes Scanner dimensions Height Width Length Weight USB Standard Operating temperature Relative humidity Power supply Input voltage/frequency Output voltage/watt Safety and agency certifications 48-Bit color (internal), 16-Bit gray (internal), 1-Bit line art/text Optical resolution: 4800 x 9600 dpi 8.5 x 11.69 inches (21.6 x 29.7 cm) 3.25 inches (8.3 cm) 12.25 inches (31.
98 VISIONEER ONETOUCH 9420 USB SCANNER USER’S GUIDE
INDEX INDEX Numerics 35mm slide 33 35mm slide mask 32 35mm slide negative 35 35mm slide scan 32 A Advanced Interface 29 adjust settings 83 Advanced Interface button 29 AOL Version 9 59 aspect ratio 73 AutoRotate image 73 B Basic Interface 24 Black&White 30, 69 blurred image 86 BMP 61 brightness 70, 86 brightness slider 70 Burn CD button 59 Burn to CD 58, 77 Destination Application 78 button options 65 button settings 50 C calibration slot 33 CD other software 13 Color 30, 70 color hue 87 options 87 Colo
INDEX 100 JPG 61 JPG file size 62 scanning with Windows XP 42 PaperPort Properties 53 PDF 62, 66 PDF file size 62 power save mode 82 Preview button 25 preview image 30, 36, 43 L Q Lamp power save mode 82 Link Properties 52 locking tab 3, 10 question mark icon 22 improvements and settings 71 input size 88 invert image 71 J M masks 32 Microsoft Outlook 59 Moire Patterns 71 moire patterns 86 monitor 4 N negative 33 negative mask 32 negative scan 32 O OCR 63 storage 79 OCR button 20 One Touch Proper
INDEX Show Hardware 80 Simple Text 64 single page items 24, 43 single page items check box 41 slide scan 32 Sti Event Forwarding 67 Storage and CD-R/W 66 Storage Properties 58 thumbnail image 27 TIFF 61 Transfer to Storage 79 transparency mask 32 transparency scan 32–37 TWAIN 76, 77 TWAIN applications 22 T WIA 76 Windows XP scanning in PaperPort 42 Text Documents Properties 54 Text Editors 66 text file format 63 Text Formats 63 thumbnail icon 40 W X xls file format 64 101
INDEX 102
