User guide

Appendix F, Glossary
F-6 Ipro eCapture User Guide www.iprotech.com
Q1 2014 877-324-4776
Load File: A file used to load images or data into a third-party application such
as Concordance® or into Ipro Tech’s Suite. In Ipro eCapture, these load files
are created during the export process. Several load file formats are available.
Low Disk Space: From the Worker Status Information Tab, Status column. The
free space available on the network storage used by eCapture has dropped
below the allowable limit. The Worker will suspend task acceptance for one
minute if this condition occurs.
MD5 Hash Value: A 128-bit algorithm performed on a document (during
discovery) that results in a 32 digit hexadecimal value. It is a unique
representation of the data contained in a document. It is always 40 characters.
metadata: Created by the native program (e.g. Microsoft Word, Outlook) and
is maintained with the native file (the letter or e-mail). Ipro eCapture uses a
component called Oracle® Outside-In Technology (formerly Stellent), which
extracts the metadata from the native files during the electronic discovery
process. metadata can show the history of a document, where it went, how it
was used, what it “did”. It shows how a document was created, the date it was
created, modified, and/or transmitted, and the person or persons who handled
the document.
metadata Report: List of all processed items and selected metadata values.
Natural Language: (Search Function) Automatically weights the words in an
“Any Words” search to disregard words such as AND and OR and focus on the
more relevant, less frequently found words.
NIST: (National Institute of Standards and Technology) For more information
visit the website: www.nsrl.nist.gov. Ipro Tech allows for the optional loading
and use of the NIST database for use with Ipro eCapture.
Node: Used to describe items in the Client Management tree view such as Cli-
ent, Custodian, Project, etc. In reports, an error may be defined as a Node
level error (e.g. email store).
OCR Status Report: List of image files sent through the OCR engine and the
OCR results.
Optical Character Recognition (OCR): Ipro eCapture will create OCR text
during a Processing Job if possible. Otherwise it creates extracted text. A
separate text file is created for each page processed.
Original Size (Column in Export Summary Report): This is the sum of the
native file size of parent documents in the export; not the Discovery Job.